Assign a Waiver for an Individual Student
Purpose: Use this document as a reference for how to assign a waiver to a student’s account in ctcLink. Visit the State Boards Tuition Waivers page.
Audience: Student Financials staff.
You must have at least one of these local college managed security roles:
- ZC SF Tuition and Fees
- ZD SF Processing Inquiry
- ZD SF Tuition and Fees
- ZZ SF Processing Inquiry
- ZZ SF Tuition and Fees
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
For creating/adjusting/updating waiver setup, a ticket must be submitted to SBCTC for review/approval.
Assign a Waiver for an Individual Student
Do you have trouble knowing which method to apply the Waiver to the student?
- Utilize the BI Publisher Report BCS_SF_TGRP. Please refer to the The Tuition and Fees Waiver Configuration Report QRG.
- Utilize the QCS_SF_WAIVER_CONFIG_REPORT query for alternative display of your Waiver configuration. This query only returns the current Term.
- Refer to the Apply/Update Student Waivers Through Equation Variables and Student Groups QRG for information on applying waivers through Equation Variables or Student Groups.
Navigation: Student Financials > Tuition and Fees > Assign Student Waiver
- The Assign Student Waiver search page displays.
- Select the Add a New Value tab to add a new waiver or Find an Existing Value to search for an existing student record.
- Enter the Business Unit, ID, Term, and Waiver Code.
- Select the Add or Search button.
- The Assign Student Waiver page displays.
- Select an Effective Date. The Effective Sequence will auto-populate.
- Select the Status of 'Active'.
- Add any Additional Details about the waiver or the student’s account. This field is optional.
- Select the Override Waiver Code Values arrow to expand this section if needed.
- You can populate these fields to override the standard waiver values.
Certain Waivers require a flat amount to be input via the override waiver code variables expandable section.
- Select the Save button.
For the waiver to be applied to the student account, tuition calculation must be run. Tuition can be calculated through the nightly batch process or manually by calculating tuition for an individual student.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
Video Tutorial via Panopto
View the external link to Assign a Waiver for an Individual Student. This link will open in a new tab/window.
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