Concurrent Enrollment Tuition

Purpose: Use this document as a reference for calculating and viewing concurrent tuition for a student in ctcLink. Visit the State Boards Tuition Waivers page.

Audience: Cashiers & Bursars

You must have at least one of these local college managed security roles:

  • ZD_DS_QUERY_VIEWER

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

There are three required steps to calculate concurrent tuition for students enrolled at more than one institution:

  1. Find the students with query: QCS_SF_CONCURR_ENROLLMNT
  2. Calculate Concurrent Tuition
  3. Validate Adjustments
  4. Validate Waivers

Calculate Concurrent Enrollment Tuition

1.  Query for Concurrently Enrolled Students

Navigation: Reporting Tools > Query > Query Viewer > QCS_SF_CONCURR_ENROLLMNT

  1. The Query Viewer search page displays.
  2. Enter the query name QCS_SF_CONCURR_ENROLLMNT.
  3. Select the Search button.
  4. The Query displays.
  5. Enter your Institution.
  6. Enter the Term.
  7. Select the View Results button.
  8. Review results and process through the remaining steps accordingly.
Query results
2.  Calculate Concurrent Tuition

You must have at least one of these local college managed security roles:

  • ZC SF Processing Advanced

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation: Student Financials > Tuition and Fees > CTC Custom > Tuition Charge Calculation

  1. The Student Tuition Calculation search page displays.
  2. Enter student ID.
  3. Enter Academic Institution.
  4. Enter Term.
  5. Select Search.
Student Tuition Calculation search page
  1. The High/Low tab displays.
  2. Select the Concurrent Enrollment tab.
High Low tab
  1. The Concurrent Enrollment tab displays.
  2. Select Use Student and Activity Fees in calculation = "Yes" or "No".
  3. Select the Calculation Method.
  4. Enter the Enrolled Units from each college. To view the student’s enrolled units, select the View Enrollment Summary link.
  5. Enter the Running Start Units from each college if the student is a Running Start student. Otherwise you may leave these fields blank.
  6. Select "...an Institution to Use for Concurrent Rates...".
  7. Select Calculate.

If a student has registration of both Concurrent and Hi/Low tuition, the Concurrent must be calculated first, then the Hi/Low.   DO NOT POST or LEAVE THE PAGE, prior to completing both calculation methods if the student has both, or the adjustment must be done manually.

Concurrent Enrollment tab
  1. The Concurrent Enrollment section of the page populates.
  2. If the message “'Upper/Lower Adjustment Amounts by Fee require manual distribution,” is displayed, enter the appropriate amounts manually, and then enter the Concurrent Enrollment Adjustment Amounts by Fee.
  3. Validate that the Concurrent Enrollment Adjustment Amounts by Fee are correct. If the adjustment values are incorrect, change the values before you Post.
  4. Select the college to post the waivers with the drop down menu at the bottom left of the page.
  5. Select Post.
Concurrent Enrollmen tab

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

COMING SOON

Video Tutorial via Panopto

View the external link to Calculate Concurrent Tuition. This link will open in a new tab/window.

3.  Validate Adjustments

Navigation: Student Financials > Tuition and Fees > CTC Custom > Tuition Charge Calculation

  1. The Student Tuition Calculation search page displays.
  2. Enter student ID.
  3. Enter Academic Institution.
  4. Enter Term.
  5. Select Search.
  6. The Applied Baccalaureate Tuition Charges-Warning! page displays.
  7. Validate that no other adjustments can be made for this student in this term.
Applied Baccalaureate Tuition Charges Warning page
4.  Validate Waivers

Navigation: Student Financials > Tuition and Fees > Tuition Calculation

  1. The Tuition Calculation search page displays.
  2. Enter student ID.
  3. Select Search.
  1. The Tuition Calculation page displays.
  2. In the Academic Details section, use the arrow to scroll to the correct Academic Career, if needed.
  3. In the Student Tuition Calculation Details section, use the arrow to scroll to the correct Academic Institution and Term.
  4. Select Calculate Tuition and Fees.
  1. The page automatically resets to the first Academic Career, Academic Institution and Term on file.  Use the arrows to scroll to the correct Academic Career, Academic Institution and Term to review fees.
  2. Select the Display Student's Accounts link in the top-center portion of the page.
  1. The Student Accounts page displays.
  2. Select the Account Details link for the appropriate account and term.
  1. The Account Details page displays.
  2. Validate that the two or three waivers exist with the correct amounts.
Account Details page
Add a Waiver to a Student Account

Please refer to the Assign a Waiver for an Individual Student QRG for details on this process.

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