Tuition Calculation After Enrollment Cancellation

Purpose:  Use this document as a reference for processing tuition calculation after enrollment cancellation in ctcLink.

Audience:  Student Financials Staff, Registration and Records Staff.

You must have at least one of these local college managed security roles:

  • ZZ SF Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

This process needs to be ran after Enrollment Cancellation, the Term Withdrawal/Cancellation process and/or the Mass Enrollment process.

Navigation: Student Financials > Tuition and Fees > Calculate Batch Tuition > Calculate After Cancellation

  1. The Recalc for Cancellation run control search page displays.
  2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button. 
    • NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA220_ADM_FYR_5 (Admissions Letter, Summer, FYR Admit Type).
  3. The Recalc for Cancellation page displays.
  4. Select from the looking glass or enter the Request ID('s) generated from the Enrollment Cancellation process:
  5. Term/Session Cancellation: Term Cancellation Request ID from the Enrollment Cancellation process AND/OR
  6. Class Cancellation: Classes Cancellation Request ID from the Enrollment Cancellation process.
  7. Select the Run button. Please refer to the Process Schedule Request steps for further instructions.
  8. Process complete.
  • To view any messages generated during the process, select the Display Messages link.
  • The Display Messages link takes you to the Fee Calc Messages page. Use the highlighted arrows or select View All to review the student names.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

View the external link to Calculate After Cancellation. This link will open in a new tab/window.


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