ePerformance & Profile Management Project Information Guide (eP&PM)

Purpose: This guide is organized to provide a walk through of all meetings and background information related to the ePerformance & Profile Management Project.  The intent is to provide a clear outline of all collected requirement information to aid in framing out next steps in developing a set of project activities to address the college needs associated with PCI compliance.

Audience: College Subject Matter Experts (SME) interested in progress on the ePerformance and Profile Management Project

Background

With the recent approval in Working Group of Enhancement Request 236, the Human Capital Management Support Team (HCM Support) is working with the Project Management Office (PMO) to prepare for the configuration of the ePerformance sub-module. The ePerformance sub-module is a feature that relies on Person Profiles to exist in HCM. Due to this dependency, the Profile Management sub-module is an integral part of the ePerformance implementation effort.

  • ePerformance & Profile Management sub-modules were delivered as part of the original implementation of PeopleSoft, but not fully configured for college use.
  • May 2022 - STAC and WACTC Approved for 250 requirements remaining after the close of the initial implementation project to be transferred to the Project Management Office for assessment and possible implementation.
  • March 2023 - CCG Vetted and Approved the promotion of Enhancement Request 236 to implement ePerformance. Reconfirmed March 2025.
  • March 2025 - ER236 moved from 'Future Work' queue to 'Up Next' queue.
  • March 2025 - CCG Reconfirmed Enhancement Request 236 to implement ePerformance.
  • March 2025 - SBCTC implementation assessment determined the reliance of ePerformance on Profile Management, thus both modules require simultaneous configuration for release.
  • March 2025 - Working Group (WG) Approved ER236.
  • April 2025 - Call for College Advisory Group nominations - project commences.

Resources

ePerformance - Link to original requirement (HR87) text and corresponding Oracle Implementation Guide

Profile Management - Link to original requirement (TM17) text and corresponding Oracle Implementation Guide

Videos:

College Involvement

Want to get involved or know someone who should be involved? Nominate yourself or someone on your college campus to participate in the College Advisory Group for this effort.

Nomination Period Opens:  Wednesday, April 9, 2025 (6am)
Nomination Period Closes:  Wednesday, April 23, 2025 (5pm)

Link to: Nomination Form

Individuals may nominate themselves or others with the support of supervisors/college leadership. While a college may nominate multiple individuals from a single college, the college advisory group will consist of 7 members, with no college having more than one person from their institution represented. 

ePerformance & Profile Management College Advisory Group

The ePerformance Project will  be establishing a College Advisory Group to be the team of college  Subject Matter Experts (SMEs) that are a resource pool representing a  broad range of backgrounds, expertise and experiences to help:

  • Quickly answer questions.
  • Review and advise on solution designs for proper configuration of both Profile Management and ePerformance.
  • Act as a liaison to ensure all activities within the ePerformance & Profile Management Project (eP&PM) are being broadly communicated.
  • Participate in discussions to bring a wide range of college SME voices and experiences into consideration.

Group responsibilities include:

  • Participate in Semi-Monthly (2nd & 4th Tuesday afternoons 3pm-4pm) to give feedback on project activities or questions
  • Be available for Ad-Hoc Feedback Loops (as needed) on College Business Practices
  • Participate in Configuration Clarification Sessions (Global & Local)
  • Provide Early Feedback on Configuration Homework Assignments & General Solution Design Materials
  • Participate in All College Solution Design Feedback Sessions as Change Champions and Thought Leaders
  • Respond to Surveys for Configuration Option Feedback and Solution Design Decisions
  • Provide Input on Testing and Training Plans
  • Participate in User Acceptance Testing as 'Pre-Testers' prior to All College Release

Our goal is to gather  together SMEs with a mix of backgrounds,  representing varying HR  philosophies, college sizes and organizational  approaches. 

Membership List

To be announced after nomination period, no later than Monday, April 28, 2025.

 

 

 

Advisory Group Member Connections with Councils/Commissions

Advisory group members who are also members of a specific council or commission may be called upon to provide insights into the activities of this group.  

Advisory group members will be provided periodic status update slide deck materials enabling them to share their work on this group.  

Councils and commissions seeking a project status update presentation from the Project Management Office can reach out to the PMO office  ([email protected]) to request an update at an upcoming council or commission meeting.

Meeting Date Schedule

Meetings

Meeting Minutes will be posted after each meeting.  

Current Meeting Schedule (Group meets 2nd and 4th Tuesday of every Month, 3pm-4pm):

  • Tuesday, 05/13/2025 - College Advisory Group Kick-Off Meeting
  • Tuesday, 05/27/2025
  • Tuesday, 06/10/2025
  • Tuesday, 06/24/2025
  • Tuesday, 07/08/2025
  • Tuesday, 07/22/2025...
Meeting Minutes

Meeting minutes will be posted after each College Advisory Group meeting, along with the presentation slide deck from each meeting.

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