Expense Type Identifier
Determining your Travel Expense Type
Purpose: This tool is designed to assist users who are completing a Travel Authorization or Travel Expense Report in ctcLink and are uncertain about which Travel Expense type to select. Choosing the correct Travel Expense type is essential, as it determines the appropriate account for accurate departmental budgeting and financial reporting.
Audience: Anyone completing a Travel Authorization or Travel Expense Report.
Assumptions: To determine the correct answer, you’ll need to know both the traveler’s Official Residence and the location of their Official WorkStation. For more information please ask your local Human Resources.
For more definitions please visit the Travel and Expense Master Glossary.
Official Residence: An employee's "Official Residence" is not the employee’s home, but the city, town, or other location where an employee maintains their primary residence. If your residence is not within the city limits it is treated the same as an unincorporated location (i.e., your mailing address is Olympia, but your residence is not within the city limits).
Official WorkStation: The official workstation for travel reimbursement may be the city, town, or unincorporated area of the state official or employee’s official duty station or official worksite as determined by the agency for purposes of travel reimbursement. [As defined in the SAAM Glossary by the Office of Financial Management]
Are you traveling as an Advisor/Coach with Student(s)?
Where are you Traveling?
Select Expense Type-"In State (WA)Stu Group" for the student(s), you would also choose "In State (WA)" for you as the advisor.
Student and Advisor travel expenses must be itemized separately. If more than one Advisor is traveling, one Advisor should submit a Travel Authorization that includes the student(s), while each additional Advisor must submit their own individual Travel Authorization. For further assistance, please contact your Local Travel Administrator.
Expense Types that are "In State(WA) Stu Group"
- In State Hotel Stu Group-This value represents the per night Hotel room rate for student(s) when staying in a hotel that is out of State from the college
- In State Meals Stu Group-This value represents the daily Per Diem meal total for student(s) when traveling in state from the college.
Expense Types that are "In State(WA)"
- In State (WA) Airline- This value represents the traveler's Official Residence and Official Workstation being in Washington State, and flying in state.
- In State (WA) Hotel Per Diem-This value represents the daily hotel room rate only.
- In State (WA) Hotel Misc- This value represents a miscellaneous expenses from an in-state hotel stay, excluding the per-night fee and taxes associated with the room.
- In State(WA)Hotel OverPerDiem- This value represents a hotel that exceeds the Per Diem rate.
- In State (WA) Hotel Tax- This value represents hotel tax only.
- In State (WA) Meal- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type-"Out of State (WA)Stu Group" for the student(s), you would also choose "Out of State (WA)" for you as the advisor.
Student and Advisor travel expenses must be itemized separately. If more than one Advisor is traveling, one Advisor should submit a Travel Authorization that includes the student(s), while each additional Advisor must submit their own individual Travel Authorization. For further assistance, please contact your Local Travel Administrator.
Expense Types that are "Out of State(WA) Stu Group"
- Out of State Hotel Stu Group-This value represents the per night Hotel room rate for student(s) when staying in a hotel that is out of State from the college
- Out of State Meals Stu Group-This value represents the daily Per Diem meal total for student(s) when traveling out of state from the college.
Expense Types that are "Out of State"
- Out of State Airline-This value represents the out of state Airline expense, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Per Diem-This value represents the out of state daily Hotel rate only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel OverPerDiem-This value represents the out of state daily hotel room rates that exceeds the Per Diem rate, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Tax-This value represents the out of state Hotel tax only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Meal (Breakfast, Lunch, Dinner)-This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Is your Official WorkStation in the State of Washington?
To find this information please go to contact your local Human Resources Department.
Is your Official Residence Washington State?
To find this information please go to contact your local Human Resources Department.
Where are you Traveling to?
Are you traveling more than 50 miles from your official workstation or official residence?
Select Expense Type-"In State(WA)"
Because you are traveling further than 50 miles from your Official Residence or Official Workstation you will select the travel expense types of "In State(WA)".
Expense Types that are "In State(WA)"
- In State (WA) Airline- This value represents the traveler's Official Residence and Official Workstation being in Washington State, and flying in state.
- In State (WA) Hotel Per Diem-This value represents the daily hotel room rate only.
- In State (WA) Hotel Misc- This value represents a miscellaneous expenses from an in-state hotel stay, excluding the per-night fee and taxes associated with the room.
- In State(WA)Hotel OverPerDiem- This value represents a hotel that exceeds the Per Diem rate.
- In State (WA) Hotel Tax- This value represents hotel tax only.
- In State (WA) Meal Per Diem (Breakfast, Lunch, Dinner)- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type-"Local(WA)"
Because you are NOT traveling further than 50 miles from your Official Residence or Official Workstation you will select the travel expense types of "Local (WA)".
Please confirm with your Travel Administration that your travel qualifies for this travel status to ensure that you receive reimbursements.
Expense Types that are "Local(WA)"
- Local (WA) Hotel Per Diem- This value represents the daily hotel Per Diem rate for a traveler that has Official Residence in Washington State and is staying in a hotel that is less than 50 miles from their Official Residence or Official workstation.
- Local (WA) Hotel OverPerDiemLocal-This value represents the daily hotel rate exceeds the Per Diem rate for a traveler that has Official Residence in Washington State and is staying in a hotel that is less than 50 miles from their Official Residence or Official workstation.
- Local (WA) Hotel Tax-This value represents the hotel tax only from a Local hotel stay for a traveler that has Official Residence in Washington State and is staying in a hotel that is less than 50 miles from their Official Residence or Official workstation.
- Local (WA) Hotel Misc-This value represents miscellaneous expenses from a Local Hotel stay for a traveler that has Official Residence in Washington State and is staying in a hotel that is less than 50 miles from their Official Residence or Official workstation. This is excluding the per-night fee and taxes associated with the room.
- Local (WA) Meal Per Diem (Breakfast, Lunch, Dinner)- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type-"Out of State"
You are a traveling outside of Washington State you will select the travel expense types of "Out of State". British Columbia, Canada is not considered International by the Office of Financial Management (OFM).
Expense Types that are "Out of State"
- Out of State Airline-This value represents the out of state Airline expense, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Per Diem-This value represents the out of state daily Hotel rate only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel OverPerDiem-This value represents the out of state daily hotel room rates that exceeds the Per Diem rate, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Tax-This value represents the out of state Hotel tax only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Meal Per Diem (Breakfast, Lunch, Dinner)- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type-"Out of State"
You are an Official resident of Washington State and you are traveling outside of Washington State you will select the travel expense types of "Out of State".
Expense Types that are "Out of State"
- Out of State Airline-This value represents the out of state Airline expense, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Per Diem-This value represents the out of state daily Hotel rate only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel OverPerDiem-This value represents the out of state daily hotel room rates that exceeds the Per Diem rate, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Tax-This value represents the out of state Hotel tax only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Meal Per Diem (Breakfast, Lunch, Dinner)- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
- Out of State Meals Stu Group-This value represents the daily Per Diem meal total for student(s) when traveling out of state from the college.
Select Expense Type- "Int'l & HI"
Although travel to locations such as Hawaii, Puerto Rico, Guam, and other international destinations is classified as international by the Office of Financial Management (OFM), travel to British Columbia, Canada is not considered international under OFM guidelines.
Expense Types that are "Int'l + HI"
- Int'l + HI Airline-This value represents the airline cost when traveling outside of the United States or when traveling to Hawaii.
- Hawaii Hotel Per Diem- This value represents the daily hotel room rates when staying in Hawaii.
- Int'l & HI Hotel Misc-This value represents miscellaneous expenses from an Int'l or Hawaii hotel stay, excluding the per-night fee and taxes associated with the room.
- Int'l & HI Hotel Tax-This value represents the hotel taxes only when staying outside of the United States or when staying in Hawaii.
- Hawaii Hotel OverPerDiem-This value represents the daily hotel room rates for Hawaii that exceeds the Per Diem rate.
- Hawaii Breakfast, Lunch, and Dinner- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Please select where your Official Residence is located.
Are you traveling outside of the State of your Official Residence?
Are you traveling to:
Are you traveling more than 50 miles from your official workstation or official residence?
Select Expense Type-"In State(NonWA)"
You have indicated that you are traveling in the state of your Official WorkStation and your Official Residence is in a different state. You have also indicated that you are traveling further than 50 miles from your Official Residence or Official Workstation so you will select the travel expense types of "In State(NonWA)"
Example: You live in Colorado and your workstation is in Olympia. You are traveling to Spokane, with a flight itinerary from Denver to SeaTac, then SeaTac to Spokane.
You will be considered in travel status only during the SeaTac to Spokane leg. Therefore, only the flights between SeaTac and Spokane, along with any related travel expenses during that segment, are eligible for reimbursement. The Denver to SeaTac portion is not reimbursable, as it is considered a daily commute.
Expense Types that are "In State(NonWA)"
- In State (NonWA) Airline-This value represents air travel where the traveler has Official Residence in a state other than Washington and is Flying within their official residence state.
- In State(NonWA)Hotel Per Diem-This value represents a traveler that has official residence in a state other than Washington and is staying in a hotel within their official residence state that is more than 50 miles from their Official Residence.
- In State (NonWA)Hotel Misc-This value represents a traveler that has Official Residence in a state other than Washington and is traveling in this state, and the incur miscellaneous hotel expenses like a resort fee or service fee.
- In State(NonWA)Hotel OverPerDm-This value represents a traveler that has Official Residence in a state other than Washington and is staying in a hotel that exceeds the Per Diem rate within their official residence state that is more than 50 miles from their Official Residence.
- In State(NonWA) Hotel Tax-This value represents a traveler that has Official Residence in a state other than Washington and has hotel taxes within their official residence state that is more than 50 miles from their Official Residence.
- In State(NonWA)Meal(Breakfast, Lunch or Dinner)- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select the Expense type "Local (NonWA)".
Because you are NOT traveling further than 50 miles from your Official Residence or Official Workstation you will select the travel expense types of "Local (NonWA)".
Please confirm with your Travel Administration that your travel qualifies for this travel status to ensure that you receive reimbursements.
Expense Types that are "In State(NonWA)"
- Local (NonWA)Hotel Per Diem- This value represents the daily hotel fee for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official Workstation, whichever is closer.
- Local (NonWA) Hotel OverPerDm-This value represents the daily hotel fee that exceeds the Per Diem cost for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official Workstation, whichever is closer.
- Local (NonWA) Hotel Tax-This value represents the hotel tax only for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official workstation, whichever is closer.
- Local (NonWA) Hotel Misc-This value represents a miscellaneous hotel fee only for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official workstation, whichever is closer.
- Local (NonWA) Meals (Breakfast, Lunch, or Dinner)- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type-"Out of State"
Expense Types that are "Out of State"
- Out of State Airline-This value represents the out of state Airline expense, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Per Diem-This value represents the out of state daily Hotel rate only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel OverPerDiem-This value represents the out of state daily hotel room rates that exceeds the Per Diem rate, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Tax-This value represents the out of state Hotel tax only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Meal (Breakfast, Lunch, Dinner)-This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type-"Out of State"
British Columbia, Canada is not considered International by the Office of Financial Management (OFM).
Expense Types that are "Out of State"
- Out of State Airline-This value represents the out of state Airline expense, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Per Diem-This value represents the out of state daily Hotel rate only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel OverPerDiem-This value represents the out of state daily hotel room rates that exceeds the Per Diem rate, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Tax-This value represents the out of state Hotel tax only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Meal (Breakfast, Lunch, Dinner)-This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type- "Int'l & HI"
Although travel to locations such as Hawaii, Puerto Rico, Guam, and other international destinations is classified as international by the Office of Financial Management (OFM), travel to British Columbia, Canada is not considered international under OFM guidelines.
Expense Types that are "Int'l + HI"
- Int'l + HI Airline-This value represents the airline cost when traveling outside of the United States or when traveling to Hawaii.
- Hawaii Hotel Per Diem- This value represents the daily hotel room rates when staying in Hawaii.
- Int'l & HI Hotel Misc-This value represents miscellaneous expenses from an Int'l or Hawaii hotel stay, excluding the per-night fee and taxes associated with the room.
- Int'l & HI Hotel Tax-This value represents the hotel taxes only when staying outside of the United States or when staying in Hawaii.
- Hawaii Hotel OverPerDiem-This value represents the daily hotel room rates for Hawaii that exceeds the Per Diem rate.
- Hawaii Breakfast, Lunch, and Dinner- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type- "Int'l & HI"
When traveling to an International location only Hawaii has a designated expense type, all other International locations are classified as "International" by the Office of Financial Management (OFM), travel to British Columbia, Canada is not considered international under OFM guidelines.
Expense Types that are "Int'l + HI"
- Int'l + HI Airline-This value represents the airline cost when traveling outside of the United States or when traveling to Hawaii.
- Int'l Hotel- This value represents the Hotel cost when staying outside of the United States. Travel to Canada or British Columbia is not classified as international.
- Int'l & HI Hotel Misc-This value represents miscellaneous expenses from an Int'l or Hawaii hotel stay, excluding the per-night fee and taxes associated with the room.
- Int'l & HI Hotel Tax-This value represents the hotel taxes only when staying outside of the United States or when staying in Hawaii.
- Int'l Meals- This value represents the meal costs when traveling Internationally.
Are you traveling more than 50 miles from your official workstation or official residence?
Select the Expense Type of InState(Non WA)
You have indicated that you are traveling to the state of your Official Residence which is NOT in Washington State. You have also indicated that you are traveling further than 50 miles from your Official Residence or Official Workstation so you will select the travel expense types of "In State(NonWA)"
Expense Types that are "InState (NonWA)"
- In State (NonWA) Airline-This value represents air travel where the traveler has Official Residence in a state other than Washington and is Flying within their official residence state.
- In State(NonWA)Hotel Per Diem-This value represents a traveler that has official residence in a state other than Washington and is staying in a hotel within their official residence state that is more than 50 miles from their Official Residence.
- In State (NonWA)Hotel Misc-This value represents a traveler that has Official Residence in a state other than Washington and is traveling in this state, and the incur miscellaneous hotel expenses like a resort fee or service fee.
- In State(NonWA)Hotel OverPerDm-This value represents a traveler that has Official Residence in a state other than Washington and is staying in a hotel that exceeds the Per Diem rate within their official residence state that is more than 50 miles from their Official Residence.
- In State(NonWA) Hotel Tax-This value represents a traveler that has Official Residence in a state other than Washington and has hotel taxes within their official residence state that is more than 50 miles from their Official Residence.
- In State(NonWA)Meal(Breakfast, Lunch or Dinner)- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select the Expense Type of Local(Non WA)
You have indicated that you are traveling in the state of your Official Residence which is NOT in Washington State. You have also indicated that you are NOT traveling further than 50 miles from your Official Residence so you will select the travel expense types of "Local(NonWA)"
Expense Types that are "Local (NonWA)"
- Local (NonWA)Hotel Per Diem- This value represents the daily hotel fee for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official Workstation, whichever is closer.
- Local (NonWA) Hotel OverPerDm-This value represents the daily hotel fee that exceeds the Per Diem cost for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official Workstation, whichever is closer.
- Local (NonWA) Hotel Tax-This value represents the hotel tax only for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official workstation, whichever is closer.
- Local (NonWA) Hotel Misc-This value represents a miscellaneous hotel fee only for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official workstation, whichever is closer.
- Local (NonWA) Meals (Breakfast, Lunch, or Dinner)- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Are you traveling outside of the State of your Official Residence?
I am traveling to...
Select Expense Type-"Out of State"
Expense Types that are "Out of State"
- Out of State Airline-This value represents the out of state Airline expense, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Per Diem-This value represents the out of state daily Hotel rate only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel OverPerDiem-This value represents the out of state daily hotel room rates that exceeds the Per Diem rate, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Tax-This value represents the out of state Hotel tax only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Meal (Breakfast, Lunch, Dinner)-This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type-"Out of State"
Expense Types that are "Out of State"
- Out of State Airline-This value represents the out of state Airline expense, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Per Diem-This value represents the out of state daily Hotel rate only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel OverPerDiem-This value represents the out of state daily hotel room rates that exceeds the Per Diem rate, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Tax-This value represents the out of state Hotel tax only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Meal (Breakfast, Lunch, Dinner)-This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type- "Int'l & HI"
When traveling to an International location only Hawaii has a designated expense type, all other International locations are classified as "International" by the Office of Financial Management (OFM), travel to British Columbia, Canada is not considered international under OFM guidelines.
Expense Types that are "Int'l + HI"
- Int'l + HI Airline-This value represents the airline cost when traveling outside of the United States or when traveling to Hawaii.
- Int'l Hotel- This value represents the Hotel cost when staying outside of the United States. Travel to Canada or British Columbia is not classified as international.
- Int'l & HI Hotel Misc-This value represents miscellaneous expenses from an Int'l or Hawaii hotel stay, excluding the per-night fee and taxes associated with the room.
- Int'l & HI Hotel Tax-This value represents the hotel taxes only when staying outside of the United States or when staying in Hawaii.
- Int'l Meals- This value represents the meal costs when traveling Internationally.
Are you traveling more than 50 miles from your official workstation or official residence?
Select the Expense Type "In State (NonWA)
Because you are traveling further than 50 miles from your Official Residence or Official Workstation you will select the travel expense types of "In State(NonWA)"
Expense Types that are "InState (NonWA)"
- In State (NonWA) Airline-This value represents air travel where the traveler has Official Residence in a state other than Washington and is Flying within their official residence state.
- In State(NonWA)Hotel Per Diem-This value represents a traveler that has official residence in a state other than Washington and is staying in a hotel within their official residence state that is more than 50 miles from their Official Residence.
- In State (NonWA)Hotel Misc-This value represents a traveler that has Official Residence in a state other than Washington and is traveling in this state, and the incur miscellaneous hotel expenses like a resort fee or service fee.
- In State(NonWA)Hotel OverPerDm-This value represents a traveler that has Official Residence in a state other than Washington and is staying in a hotel that exceeds the Per Diem rate within their official residence state that is more than 50 miles from their Official Residence.
- In State(NonWA) Hotel Tax-This value represents a traveler that has Official Residence in a state other than Washington and has hotel taxes within their official residence state that is more than 50 miles from their Official Residence.
- In State(NonWA)Meal(Breakfast, Lunch or Dinner)- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type "Local (NonWA)"
Because you are NOT traveling further than 50 miles from your Official Residence or Official Workstation you will select the travel expense types of "Local (NonWA)".
Please confirm with your Travel Administration that your travel qualifies for this travel status to ensure that you receive reimbursements.
Expense Types that are "Local (NonWA)"
- Local (NonWA)Hotel Per Diem- This value represents the daily hotel fee for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official Workstation, whichever is closer.
- Local (NonWA) Hotel OverPerDm-This value represents the daily hotel fee that exceeds the Per Diem cost for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official Workstation, whichever is closer.
- Local (NonWA) Hotel Tax-This value represents the hotel tax only for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official workstation, whichever is closer.
- Local (NonWA) Hotel Misc-This value represents a miscellaneous hotel fee only for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official workstation, whichever is closer.
- Local (NonWA) Meals (Breakfast, Lunch, or Dinner)- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
I am traveling to...
Select Expense Type-"Out of State"
Expense Types that are "Out of State"
- Out of State Airline-This value represents the out of state Airline expense, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Per Diem-This value represents the out of state daily Hotel rate only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel OverPerDiem-This value represents the out of state daily hotel room rates that exceeds the Per Diem rate, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Tax-This value represents the out of state Hotel tax only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Meal (Breakfast, Lunch, Dinner)-This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type- "Int'l & HI"
Although travel to locations such as Hawaii, Puerto Rico, Guam, and other international destinations is classified as international by the Office of Financial Management (OFM), travel to British Columbia, Canada is not considered international under OFM guidelines.
Expense Types that are "Int'l + HI"
- Int'l + HI Airline-This value represents the airline cost when traveling outside of the United States or when traveling to Hawaii.
- Hawaii Hotel Per Diem- This value represents the daily hotel room rates when staying in Hawaii.
- Int'l & HI Hotel Misc-This value represents miscellaneous expenses from an Int'l or Hawaii hotel stay, excluding the per-night fee and taxes associated with the room.
- Int'l & HI Hotel Tax-This value represents the hotel taxes only when staying outside of the United States or when staying in Hawaii.
- Hawaii Hotel OverPerDiem-This value represents the daily hotel room rates for Hawaii that exceeds the Per Diem rate.
- Hawaii Breakfast, Lunch, and Dinner- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type- "Int'l & HI"
When traveling to an International location only Hawaii has a designated expense type, all other International locations are classified as "International" by the Office of Financial Management (OFM), travel to British Columbia, Canada is not considered international under OFM guidelines.
Expense Types that are "Int'l + HI"
- Int'l + HI Airline-This value represents the airline cost when traveling outside of the United States or when traveling to Hawaii.
- Int'l Hotel- This value represents the Hotel cost when staying outside of the United States. Travel to Canada or British Columbia is not classified as international.
- Int'l & HI Hotel Misc-This value represents miscellaneous expenses from an Int'l or Hawaii hotel stay, excluding the per-night fee and taxes associated with the room.
- Int'l & HI Hotel Tax-This value represents the hotel taxes only when staying outside of the United States or when staying in Hawaii.
- Int'l Meals- This value represents the meal costs when traveling Internationally.
Are you traveling outside of the State of your Official Residence?
I am traveling to...
Select Expense Type-"Out of State"
Expense Types that are "Out of State"
- Out of State Airline-This value represents the out of state Airline expense, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Per Diem-This value represents the out of state daily Hotel rate only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel OverPerDiem-This value represents the out of state daily hotel room rates that exceeds the Per Diem rate, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Stu Group-This value represents the per night Hotel room rate for student(s) when staying in a hotel that is out of State from the college.
- Out of State Hotel Tax-This value represents the out of state Hotel tax only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Meal (Breakfast, Lunch, Dinner)-This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type- "Int'l & HI"
Although travel to locations such as Hawaii, Puerto Rico, Guam, and other international destinations is classified as international by the Office of Financial Management (OFM), travel to British Columbia, Canada is not considered international under OFM guidelines.
Expense Types that are "Int'l + HI"
- Int'l + HI Airline-This value represents the airline cost when traveling outside of the United States or when traveling to Hawaii.
- Hawaii Hotel Per Diem- This value represents the daily hotel room rates when staying in Hawaii.
- Int'l & HI Hotel Misc-This value represents miscellaneous expenses from an Int'l or Hawaii hotel stay, excluding the per-night fee and taxes associated with the room.
- Int'l & HI Hotel Tax-This value represents the hotel taxes only when staying outside of the United States or when staying in Hawaii.
- Hawaii Hotel OverPerDiem-This value represents the daily hotel room rates for Hawaii that exceeds the Per Diem rate.
- Hawaii Breakfast, Lunch, and Dinner- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type- "Int'l & HI"
When traveling to an International location only Hawaii has a designated expense type, all other International locations are classified as "International" by the Office of Financial Management (OFM), travel to British Columbia, Canada is not considered international under OFM guidelines.
Expense Types that are "Int'l + HI"
- Int'l + HI Airline-This value represents the airline cost when traveling outside of the United States or when traveling to Hawaii.
- Int'l Hotel- This value represents the Hotel cost when staying outside of the United States. Travel to Canada or British Columbia is not classified as international.
- Int'l & HI Hotel Misc-This value represents miscellaneous expenses from an Int'l or Hawaii hotel stay, excluding the per-night fee and taxes associated with the room.
- Int'l & HI Hotel Tax-This value represents the hotel taxes only when staying outside of the United States or when staying in Hawaii.
- Int'l Meals- This value represents the meal costs when traveling Internationally.
Select Expense Type"local (NonWA)"
Because you are NOT traveling further than 50 miles from your Official Residence or Official Workstation you will select the travel expense types of "Local (NonWA)".
Please confirm with your Travel Administration that your travel qualifies for this travel status to ensure that you receive reimbursements.
Expense Types that are "Local (NonWA)"
- Local (NonWA)Hotel Per Diem- This value represents the daily hotel fee for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official Workstation, whichever is closer.
- Local (NonWA) Hotel OverPerDm-This value represents the daily hotel fee that exceeds the Per Diem cost for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official Workstation, whichever is closer.
- Local (NonWA) Hotel Tax-This value represents the hotel tax only for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official workstation, whichever is closer.
- Local (NonWA) Hotel Misc-This value represents a miscellaneous hotel fee only for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official workstation, whichever is closer.
- Local (NonWA) Meals (Breakfast, Lunch, or Dinner)- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Is your Official Residence Washington State?
To find this information please go to contact your local Human Resources Department.
Are you traveling outside of the State of your Official Residence?
Where are you Traveling to?
Select Expense Type-"Out of State"
Expense Types that are "Out of State"
- Out of State Airline-This value represents the out of state Airline expense, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Per Diem-This value represents the out of state daily Hotel rate only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel OverPerDiem-This value represents the out of state daily hotel room rates that exceeds the Per Diem rate, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Tax-This value represents the out of state Hotel tax only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Meal (Breakfast, Lunch, Dinner)-This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type-"Out of State"
British Columbia,Canada is not considered International by the Office of Financial Management (OFM).
Expense Types that are "Out of State"
- Out of State Airline-This value represents the out of state Airline expense, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Per Diem-This value represents the out of state daily Hotel rate only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel OverPerDiem-This value represents the out of state daily hotel room rates that exceeds the Per Diem rate, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Tax-This value represents the out of state Hotel tax only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Meal (Breakfast, Lunch, Dinner)-This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type- "Int'l & HI"
Although travel to locations such as Hawaii, Puerto Rico, Guam, and other international destinations is classified as international by the Office of Financial Management (OFM), travel to British Columbia, Canada is not considered international under OFM guidelines.
Expense Types that are "Int'l + HI"
- Int'l + HI Airline-This value represents the airline cost when traveling outside of the United States or when traveling to Hawaii.
- Hawaii Hotel Per Diem- This value represents the daily hotel room rates when staying in Hawaii.
- Int'l & HI Hotel Misc-This value represents miscellaneous expenses from an Int'l or Hawaii hotel stay, excluding the per-night fee and taxes associated with the room.
- Int'l & HI Hotel Tax-This value represents the hotel taxes only when staying outside of the United States or when staying in Hawaii.
- Hawaii Hotel OverPerDiem-This value represents the daily hotel room rates for Hawaii that exceeds the Per Diem rate.
- Hawaii Breakfast, Lunch, and Dinner- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Are you traveling 50 miles from your official workstation or official residence?
Select Expense Type-"In State(WA)"
Because you are traveling further than 50 miles from your Official Residence or Official Workstation you will select the travel expense types of "In State(WA)"
Expense Types that are "In State(WA)"
- In State (WA) Airline- This value represents the traveler's Official Residence and Official Workstation being in Washington State, and flying in state.
- In State (WA) Hotel Per Diem-This value represents the traveler's Official Residence and Official Workstation being in Washington State, and traveling more than 50 miles from that location.
- In State (WA) Hotel Misc-This value represents a miscellaneous expenses from an in-state hotel stay, excluding the per-night fee and taxes associated with the room.
- In State(WA)Hotel OverPerDiem-This value represents a traveler that has Official Residence and Official Workstation in Washington and is staying in a hotel that exceeds the Per Diem rate and is more than 50 miles from their location.
- In State (WA) Hotel Tax-This value represents hotel tax only, when the traveler's Official Residence and Official Workstation is Washington State, and is traveling more than 50 miles from that location.
- In State (WA) Meals (Breakfast, Lunch or Dinner)-This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select the Expense Type of "Local (WA)
Because you are traveling further than 50 miles from your Official Residence or Official Workstation you will select the travel expense types of "Local(WA)"
Please confirm with your Travel Administration that your travel qualifies for this travel status to ensure that you receive reimbursements.
Expense Types that are "Local (WA)
- Local (WA) Hotel Per Diem-This value represents the daily hotel Per Diem rate for a traveler that has Official Residence in Washington State and is staying in a hotel that is less than 50 miles from their Official Residence or Official workstation.
- Local (WA) Hotel OverPerDiem-This value represents the daily hotel rate exceeds the Per Diem rate for a traveler that has Official Residence in Washington State and is staying in a hotel that is less than 50 miles from their Official Residence or Official workstation. This value represents the daily hotel rate exceeds the Per Diem rate for a traveler that has Official Residence in Washington State and is staying in a hotel that is less than 50 miles from their Official Residence or Official workstation.
- Local (WA) Hotel Tax-This value represents the hotel tax only from a Local hotel stay for a traveler that has Official Residence in Washington State and is staying in a hotel that is less than 50 miles from their Official Residence or Official workstation.
- Local (WA) Hotel Misc-This value represents miscellaneous expenses from a Local Hotel stay for a traveler that has Official Residence in Washington State and is staying in a hotel that is less than 50 miles from their Official Residence or Official workstation. This is excluding the per-night fee and taxes associated with the room.
- Local (WA) Meals (Breakfast, Lunch, or Dinner)-This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Are you traveling outside of the State of your Residence?
I am Traveling to ...
Select Expense Type-"Out of State"
Expense Types that are "Out of State"
- Out of State Airline-This value represents the out of state Airline expense, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Per Diem-This value represents the out of state daily Hotel rate only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel OverPerDiem-This value represents the out of state daily hotel room rates that exceeds the Per Diem rate, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Tax-This value represents the out of state Hotel tax only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Meal (Breakfast, Lunch, Dinner)-This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type- "Int'l & HI"
Although travel to locations such as Hawaii, Puerto Rico, Guam, and other international destinations is classified as international by the Office of Financial Management (OFM), travel to British Columbia, Canada is not considered international under OFM guidelines.
Expense Types that are "Int'l + HI"
- Int'l + HI Airline-This value represents the airline cost when traveling outside of the United States or when traveling to Hawaii.
- Hawaii Hotel Per Diem- This value represents the daily hotel room rates when staying in Hawaii.
- Int'l & HI Hotel Misc-This value represents miscellaneous expenses from an Int'l or Hawaii hotel stay, excluding the per-night fee and taxes associated with the room.
- Int'l & HI Hotel Tax-This value represents the hotel taxes only when staying outside of the United States or when staying in Hawaii.
- Hawaii Hotel OverPerDiem-This value represents the daily hotel room rates for Hawaii that exceeds the Per Diem rate.
- Hawaii Breakfast, Lunch, and Dinner- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type-"Out of State"
British Columbia, Canada is NOT considered International by the Office of Financial Management (OFM).
Expense Types that are "Out of State"
- Out of State Airline-This value represents the out of state Airline expense, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Per Diem-This value represents the out of state daily Hotel rate only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel OverPerDiem-This value represents the out of state daily hotel room rates that exceeds the Per Diem rate, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Hotel Tax-This value represents the out of state Hotel tax only, for a traveler that is traveling out of their State of Official Residence or Official workstation.
- Out of State Meal (Breakfast, Lunch, Dinner)-This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select Expense Type- "Int'l & HI"
When traveling to an International location only Hawaii has a designated expense type, all other International locations are classified as "International" by the Office of Financial Management (OFM), travel to British Columbia, Canada is not considered international under OFM guidelines.
Expense Types that are "Int'l + HI"
- Int'l + HI Airline-This value represents the airline cost when traveling outside of the United States or when traveling to Hawaii.
- Int'l Hotel- This value represents the Hotel cost when staying outside of the United States. Travel to Canada or British Columbia is not classified as international.
- Int'l & HI Hotel Misc-This value represents miscellaneous expenses from an Int'l or Hawaii hotel stay, excluding the per-night fee and taxes associated with the room.
- Int'l & HI Hotel Tax-This value represents the hotel taxes only when staying outside of the United States or when staying in Hawaii.
- Int'l Meals- This value represents the meal costs when traveling Internationally.
Are you traveling 50 miles from your official workstation or official residence?
Select Expense Type-"In State(NonWA)"
Because you are traveling further than 50 miles from your Official Residence or Official Workstation you will select the travel expense types of "In State(WA)"
Expense Types that are "InState (NonWA)"
- In State (NonWA) Airline-This value represents air travel where the traveler has Official Residence in a state other than Washington and is Flying within their official residence state.
- In State(NonWA)Hotel Per Diem-This value represents a traveler that has official residence in a state other than Washington and is staying in a hotel within their official residence state that is more than 50 miles from their Official Residence.
- In State (NonWA)Hotel Misc-This value represents a traveler that has Official Residence in a state other than Washington and is traveling in this state, and the incur miscellaneous hotel expenses like a resort fee or service fee.
- In State(NonWA)Hotel OverPerDm-This value represents a traveler that has Official Residence in a state other than Washington and is staying in a hotel that exceeds the Per Diem rate within their official residence state that is more than 50 miles from their Official Residence.
- In State(NonWA) Hotel Tax-This value represents a traveler that has Official Residence in a state other than Washington and has hotel taxes within their official residence state that is more than 50 miles from their Official Residence.
- In State(NonWA)Meal(Breakfast, Lunch or Dinner)- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
Select the Travel Expense type of "Local (NonWA)
Because you are Not traveling further than 50 miles from your Official Residence or Official Workstation you will select the travel expense types of "Local(NonWA)"
Please confirm with your local Travel Administration that your travel qualifies for this travel status to ensure that you receive reimbursements.
Expense Types that are "Local (NonWA)"
- Local (NonWA)Hotel Per Diem- This value represents the daily hotel fee for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official Workstation, whichever is closer.
- Local (NonWA) Hotel OverPerDm-This value represents the daily hotel fee that exceeds the Per Diem cost for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official Workstation, whichever is closer.
- Local (NonWA) Hotel Tax-This value represents the hotel tax only for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official workstation, whichever is closer.
- Local (NonWA) Hotel Misc-This value represents a miscellaneous hotel fee only for a traveler that has Official Residence in a state other than Washington and is staying in a hotel that is more than 50 miles from their Official Residence or Official workstation, whichever is closer.
- Local (NonWA) Meals (Breakfast, Lunch, or Dinner)- This value represents the daily Per Diem rate for meals. Daily Per Diem rates apply separately for breakfast, lunch, and dinner for each day.
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