Scenario 6: Explore Auditor Experience Test
State Auditors are granted access to the ctcLink system to view data necessary for auditing purposes. To login as an auditor and view what their experience could be like with a view only login, use the relevant login for your institution and the generic system password for auditors created solely for this testing experience.
For this activity there are a few Task Force Recommendations you are exploring:
- TF 5.2 - Auditor Roles - Grant access for Auditors to see everything they need (except PCards.)
Based on the View Only access granted to XXX_AUDITOR role, explore navigating as an auditor:
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For the purposes of this exercise, the XXX_AUDITOR User Profile has been granted the following page access security roles:
- ZD Accounts Payable Inquiry
- ZD AR Inquiry
- ZD Asset Management Inquiry
- ZD Billing Inquiry
- ZD CC Budget Inquiry
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ZD Expenses Inquiry - Explore these specific navigation paths to see what an auditor could see in Travel & Expense when granted this role:
- N/A* - Employee Self-Service>Travel and Expenses>Review Expense History
- N/A* - Employee Self-Service>Travel and Expenses>Review Payments
- N/A* - Employee Self-Service>Travel and Expenses>Review Payroll Payment History
- N/A* - Employee Self-Service>Travel and Expenses>Travel Authorizations>View Travel Authorization
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N/A* - (Fluid Tile) Employee Self-Service>View Travel Authorization
- * N/A - This security role unlocks Employee Self-Service page access for employees to see their own data. Page content not visible to an auditor.
- Travel and Expenses>Cash Advances>Review Advance
- Travel and Expenses>Manage Accounting>View/Adjust Accounting Entries>Cash Advance Acctg Entries
- Travel and Expenses>Manage Accounting>View/Adjust Accounting Entries>Expense Report Acctg Entries
- Travel and Expenses>Manage Accounting>View/Adjust Accounting Entries>Period End Acctg Entries
- Travel and Expenses>Process Expenses>Review Payments>Employee Expense History
- Travel and Expenses>Process Expenses>Review Payments>Review Supplier Payments
- Travel and Expenses>Process Expenses>Review Payments>View Expenses Payment History
- Travel and Expenses>Real-Time Analysis>Predicted Expense Summary
- Travel and Expenses>Travel and Expense Center>Cash Advance>View a Cash Advance
- Travel and Expenses>Travel and Expense Center>Expense Report>View an Expense Report
- Travel and Expenses>Travel and Expense Center>Travel Authorization>View a Travel Authorization
- ZD General Ledger Inquiry
- ZD Project Costing Inquiry
- ZD Purchasing Inquiry
- ZD Treasury Inquiry
- ZZ FS Audit Logs
- ZZ PeopleSoft User
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For the purposes of this exercise, the XXX_AUDITOR User Profile has been granted the following Query security roles:
- ZD_DS_QRY_ACCTPAY
- ZD_DS_QRY_ACCTREC
- ZD_DS_QRY_ASSTMGNT
- ZD_DS_QRY_BANKING
- ZD_DS_QRY_BILLING
- ZD_DS_QRY_CASH_MGNT
- ZD_DS_QRY_COMBO
- ZD_DS_QRY_COMCNTRL
- ZD_DS_QRY_CONTRACTS
- ZD_DS_QRY_COSTMGMNT
- ZD_DS_QRY_EXPENSES
- ZD_DS_QRY_GEN_LEDGER
- ZD_DS_QRY_GRANTS
- ZD_DS_QRY_PROJECTS
- ZD_DS_QRY_PURCHASING
- ZD_DS_QRY_SECURITY_TABLES
- ZD_DS_QUERY_VIEWER
-
Navigate to the Query Viewer and run any of these queries as the Auditor:
- QFS_EXC4601
- QFS_EX_ER_ALL_STATUS
- QFS_EX_ER_NOT_CLOSED
Login Credentials for Auditors
The list below (to be inserted upon activation of auditor test accounts) will be used to explore the Finance system as a state auditor. Login using the provided Username and the generic password of: Audit123@ - Please keep in mind the data in the PCP environment is scrambled and scrubbed and is not a direct representation of actual live transactions.
Login Access Link: PCP Environment
*** PLEASE DO NOT CHANGE LOGIN CREDENTIALS TO PERSONALIZE THEM FOR YOUR USE ***
*** THESE ARE SHARED ACCOUNTS FOR ALL PARTICIPATING IN TESTING ***
College Name | ctcLink ID |
---|---|
Bates Technical Colleges | 280_AUDITOR |
Bellevue College | 080_AUDITOR |
Bellingham Technical College | 250_AUDITOR |
Big Bend Community College | 180_AUDITOR |
Cascadia College | 300_AUDITOR |
Centralia College | 120_AUDITOR |
Clark College | 140_AUDITOR |
Clover Park Technical College | 290_AUDITOR |
Columbia Basin College | 190_AUDITOR |
Edmonds College | 230_AUDITOR |
Everett Community College | 050_AUDITOR |
Grays Harbor College | 020_AUDITOR |
Green River College | 100_AUDITOR |
Highline College | 090_AUDITOR |
Lake Washington Institute of Technology | 260_AUDITOR |
Lower Columbia College | 130_AUDITOR |
Olympic College | 030_AUDITOR |
Peninsula College | 010_AUDITOR |
Pierce College District | 110_AUDITOR |
Renton Technical College | 270_AUDITOR |
SBCTC | 890_AUDITOR |
Seattle Colleges | 060_AUDITOR |
Shoreline Community College | 070_AUDITOR |
Skagit Valley College | 040_AUDITOR |
South Puget Sound Community College | 240_AUDITOR |
Spokane District | 170_AUDITOR |
Tacoma Community College | 220_AUDITOR |
Walla Walla Community College | 200_AUDITOR |
Wenatchee Valley College | 150_AUDITOR |
Whatcom Community College | 210_AUDITOR |
Yakima Valley College | 160_AUDITOR |
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