During the ctcLink College Collaboration Group meeting, held on November 12, 2025, a number of questions were posed. A summary Q & A is shown below (also included in the presentation materials). For a more complete understanding of these responses it is advised to review the presentation materials provided above and attend the ctcLink College Collaboration Group meeting scheduled for December 10, 2025 where these enhancement requests will be openly discussed prior to tally the votes.

QUESTION: Since flexibility already is allowed with overages, I'm not really understanding the need for this [ER].

ANSWER: Unique Expense Types that allow for submission of the ‘overage’ amount are included in the ER. Today travelers are adding those amounts to a miscellaneous expense type, thus using the wrong description and expense account code.

QUESTION: Why have Hawaii on its own 6 or so lines vs. just being an “out of state” line item... To reduce the overall # of expense line items.

ANSWER: SAAM 10.10.50.b states “Agencies not reporting to the Governor must have prior written approval of the agency’s governing body or its managerial designees.” Translates to travel to Hawaii must have an executive level approval. Per the OFM, Hawaii, Guam and Puerto Rico are all considered “International” travel. Alaska and British Columbia conversely are NOT considered ‘International,’  rather they are simply considered “out of state” travel and follow the Approval Workflow for that condition.

FYI Posted in Comments: If you look at the error messages in one of the last ER's, you will see the message you get when the flag for over per Diem is triggered. If we take off this trigger, this message will not be sent.

CLARIFICATION: Choosing to not use the Override Per Diem will not display the Risk/Exception indicator on the Approval workflow showing the comment from the Traveler. It will still display any text entered by the traveler in the description IF entered by the traveler.

QUESTION: Regarding the Over Per Diem flag, who does this flag impact? Does it only impact the sender or does it also flag, the approvers and the travel admin?

ANSWER: The Traveler AND Approvers will experience a difference in system behavior with the Over Per Diem flag change.

QUESTION: Are the Over Per Diem Expense Types tied to a Location and Auto-Filled with the correct Per Diem Amount?

ANSWER: No. The requested NEW Expense Types for Over Per Diem are not being requested to be flagged with a per diem Rate  Retrieval Table.