ctcLink Reference Center9.2 Student FinancialsSF - Tuition CalculationProcess Waivers/AdjustmentsApply/Update Student Waivers Through Equation Variables and Student Groups

Apply/Update Student Waivers Through Equation Variables and Student Groups

Purpose: Use this document as a reference for linking a student to a waiver using either Equation Variable or Student Groups in ctcLink.

Audience: Cashier, Bursars.

Do you have trouble knowing which method to apply the Waiver to the student?

  • Utilize the BI Publisher Report BCS_SF_TGRP. Please refer to the The Tuition and Fees Waiver Configuration Report QRG.
  • Utilize the QCS_SF_WAIVER_CONFIG_REPORT query for alternative display of your Waiver configuration. This query only returns the current Term.
Apply/Update Waivers Using Equation Variables

You must have at least one of these local college managed security roles:

  • ZC SF Tuition and Fees
  • ZD SF Processing Inquiry
  • ZD SF Tuition and Fees
  • ZZ SF Processing Inquiry
  • ZZ SF Tuition and Fees

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Utilize the steps below for how to apply the waiver to the appropriate tab. In most cases, only one tab will be utilized.

Navigation: Student Financials > Tuition and Fees > Equation Variables

Character Variables Tab
  1. The Equation Variables search page displays.
  2. Enter the Student ID and select the Search button.
  3. The Character Variables tab displays.
  4. On the Character Variables tab:
    1. If the student has previous Term row(s), select the Add a New Row [+] button.
    2. If the student has no previous Term row(s), continue to the next step.
  5. Enter or search for the Term.
  6. In the Character Variables section, enter the appropriate variable in the appropriate Var CharXX field. A list of waiver variables can be obtained by running the BI Publisher Report or Query located in the green box at the top of this QRG.
  7. Select the Save button.
  8. Section complete.

Tuition Calculation must now be ran for the Waiver to apply to the Student Account. Please refer to the Tuition Calculation section on this QRG.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

View the external link to Character Variables Tab. This link will open in a new tab/window.

Numeric Variables Tab
  1. The Equation Variables search page displays.
  2. Enter the Student ID and select the Search button.
  3. The Character Variables tab displays.
  4. On the Character Variables tab:
    1. If the student has previous Term row(s), select the Add a New Row [+] button.
    2. If the student has no previous Term row(s), continue to the next step.
  5. Enter or search for the Term.
  6. Select the Numeric Variables tab.
  7. In the Numeric Variables section, enter the appropriate variable in the appropriate Var NumXX field. A list of waiver variables can be obtained by running the BI Publisher Report or Query located in the green box at the top of this QRG.
  8. Select the Save button.
  9. Section complete.

Tuition Calculation must now be ran for the Waiver to apply to the Student Account. Please refer to the Tuition Calculation section on this QRG.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

View the external link to Numeric Variables Tab. This link will open in a new tab/window.

Y / N Flags Tab
  1. The Equation Variables search page displays.
  2. Enter the Student ID and select the Search button.
  3. The Character Variables tab displays.
  4. On the Character Variables tab:
    1. If the student has previous Term row(s), select the Add a New Row [+] button.
    2. If the student has no previous Term row(s), continue to the next step.
  5. Enter or search for the Term.
  6. Select the Y / N Flags tab.
  7. In the Yes / No Flags section, select the appropriate User Variable checkbox. A list of waiver variables can be obtained by running the BI Publisher Report or Query located in the green box at the top of this QRG.
  8. Select the Save button.
  9. Section complete.

Tuition Calculation must now be ran for the Waiver to apply to the Student Account. Please refer to the Tuition Calculation section on this QRG.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

View the external link to Y / N Flags Tab. This link will open in a new tab/window.

Apply/Update Waivers Using Student Groups (Individual)

You must have at least one of these local college managed security roles:

  • ZC CS Student Groups
  • ZD CS Student Groups
  • ZZ CS Student Groups

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation: Records and Enrollment > Career and Program Information > Student Groups

  1. The Student Groups search page displays.
  2. Enter the Student ID and select the Search button.
  3. The Student Groups page displays.
  4. In the Academic Institution Details section, select the Add a New Row [+] button to insert a new Student Group row, as necessary.
    1. Enter or search for the:
      1. Academic Institution.
      2. Student Group.
  5. In the Details section, select the Add a New Row [+] button to insert a new Effective Dated row, as necessary.
    1. Enter the Effective Date.
      • The Effective Date should be on or before the start of the term for which the Waiver should apply to.
    2. Select Active from the Status drop-down.
    3. Optional: Enter additional information in Comments.
  6. Select the Save button.
  7. Section complete.

Tuition Calculation must now be ran for the Waiver to apply to the Student Account. Please refer to the Tuition Calculation section on this QRG.

To update the Effective Dated row, select the Add a New Row [+] button to insert a new Effective Dated row in the Details section. Select Inactive from the Status drop-down on the previous effective dated row.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

View the external link to Apply Waivers Using Student Groups (Individual). This link will open in a new tab/window.

Apply Waivers Using Student Groups (Batch)
Tuition Calculation

You must have at least one of these local college managed security roles:

  • ZC SF Tuition and Fees
  • ZZ SF Tuition Calculation
  • ZZ SF Tuition and Fees

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation: Student Financials > Tuition and Fees > Tuition Calculation

  1. The Tuition Calculation search page displays.
  2. Enter the Student ID and select the Search button.
  3. The Tuition Calculation page displays.
  4. In the Academic Details section, use the arrow buttons to scroll to the appropriate Academic Career.
  5. In the Student Tuition Calculation Details section, use the arrow buttons to scroll to the Academic Institution and Term for which the Waiver should apply.
  6. Select the Calculate Tuition and Fees button.
  7. Review the results by selecting the Display Tuition and Fees link.
  8. Select the Return button.
  9. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

View the external link to Run Tuition Calculation. This link will open in a new tab/window.

Waiver Codes

Waiver Codes

W03 - Financially Needy Students

W56 - Senior Citizens-Credit

W04 - Child of Dec Law Enf/FF

W58 - Timber Worker R

W09-Active Duty Military

W59 - Timber Worker NR

W10 - Senior Citizens-Audit

W63B - Athletic Waiver Bacc R

W12 - High School Completion

W63C - Athletic Waiver CC R

W13 – Concurrent Enrollment

W64B - Athletic Waiver Bacc NR

W17 - Over 18 Exempt - Non-Resident

W64C - Athletic Waiver CC NR

W18 - Over 18 Exempt - Resident

W70 - Eligible Vets/Natl Guard

W20 - High School Completion - Nonre

W71 - Military Other

W21 - Unemployed

W72 - Child of POW/MIA

W22 - Underemployed

W90 - Journeyperson

W23 - Refugee

W91 - Apprenticeship

W24 - Higher Education Employees

W92 - ABE/ESL/GED

W29 - NR-Operating Fees Only 29

W93 - Emergency Med Tech

W31 - NR-Operating Fees Only 31

W94 - First Aid

W32 - Basic Skills

W95 - Parent Education

W37 - Deaf Students

W96 - Farm/Small Business

W38 - International Student Exch

W97 - Retirement

W51 - State Employees

W9A - Wrongly Convicted

W52 - Congressional Dependents

WINTIS - Int'l Student Insurance Waiver

(requires Tuition  Residency = "IN")

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