9.2 Posting Corporate Payments for Multiple Students

Purpose: Use this document as a reference for processing a 3rd Party payment for multiple students in ctcLink.

Audience: Student Financials staff

Posting Corporate Payments for Multiple Students

Navigation:  NavBar > Navigator > Student Financials > Cashiering > Post Corporate Payments

  1. The Corporate Payments search page displays.
  2. Enter or select a Business Unit.
  3. Enter or select a Cashier’s Office.
  4. Enter or search for the Third Party in the External Org ID field.
  5. Select Add.
Corporate Payments search page
  1. On the Corporate Payments page, enter the following information:
    1. Ref Nbr is an optional field to enter details about the check.
    2. Enter the payment type into the Target field (e.g. CHECK).
    3. Enter the Term to allocate the payment to charges for a specific term (optional).
    4. Enter the payment Amount.
    5. Enter the Tender to indicate payment method (e.g. CHECK). ctcLink prompts for further optional information in the Check Information page - see below.
    6. The Amount populates from the prior entry.
    7. Select the Select Students to Pay link.
Corporate Payments page
Check Information page
  1. The Select Students to Pay page displays.
  2. Enter or search for the ID of the student to pay.
  3. Enter the Term if required or check the All Terms box.
  4. Select the Item Information link to add details about the payment for this student.
  5. Select the Add a New Row [+] icon to select another student.
  6. Select OK.
Select Students to Pay page
Item Information page
  1. The Corporate Payments page displays.
  2. Select the Create Receipt button. The Create Receipt button becomes the Print Receipt button.
  3. Select the Print Receipt button to print a receipt to print a paper receipt if required.  Select New Transaction to enter a new third party payment.
Corporate Payments page
Corporate Payments page
  1. Here's a sample of the receipt:
sample of receipt
  1. Process complete.

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