9.2 Building a Worksheet for an Unidentified Payment

Purpose:  Build a worksheet for an unidentified payment using ctcLink.

Audience:  Accounts Receivable staff

You must have at least one of these local college managed security roles:

  • ZZ AR Apply Payments

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

During the payment process, you match payments with existing items to close open items.  You can create a worksheet to facilitate this process.  If you need to make changes, you can clear the selection criteria and rebuild the worksheet.

Building a Worksheet for an Unidentified Payment

PREREQUISITE

If there is no Deposit ID, create a Deposit ID for a Customer by navigating to Regular Deposits page: NavBar > Navigator > Accounts Receivable > Payments > Online Payments > Regular Deposits>Add.

Select Bank, Account, Deposit Type, Enter Control Total, Count, Payment ID, Payment  Amount, Customer ID.

Navigation:  NavBar > Navigator > Accounts Receivable > Payments > Apply Payments > Create Worksheet

  1. The Create Payment Worksheet search page displays.
  2. Enter Deposit Unit.
  3. Enter Deposit ID.
  4. Enter Payment Sequence. 
  5. Select Search.
Create Payment Worksheet search page
  1. The Payment Worksheet Selection page displays.  Use it to build a new worksheet or to modify an existing one.
  2. Select Build.
Payment Worksheet Selection page
  1. The Payment Worksheet Application page displays.  Use it to select the items to which payments will be applied.
  2. Select Save.
Payment Worksheet Application page
  1. You have successfully created a worksheet for an unidentified payment. This enables you to match payments with existing items in order to close open items.
  2. Process complete.

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