9.2 Asset Accounting Entries
Purpose: Use this document as a reference for creating Asset Management reports.
Audience: Finance Staff, Asset Management Staff
You must have at least one of these local college managed security roles:
- ZZ Asset Management Reporting
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Use the Asset Accounting Entries menu to create Accounting treatment reports. The most common reports are shown below.
Asset Accounting Entries
All reports are generated via Run Controls. Run Controls consist of a name and some parameters to pass to the process at run time. The parameters may be different for different reports, and each run control is unique to a single report and user ID.
Reports are viewed with the Report Manager.
See the Running and Retrieving Reports in Finance QRG for more detail about run controls and the Report Manager.
This report lists the accounting details by asset ID, including the Chartfields. It also summarizes by each Chartfield string.
Navigation: Asset Management > Financial Reports > Accounting Entries > Account Entry
- On the Accounting Entry search page, select the Add a New Value tab.
- Enter Run Control ID.
- Select Add, the Accounting Entry page will display.
- On the Account Entry page, enter or select GL Business Unit.
- Enter or select "LOCAL" in Ledger.
- Enter or select a desired Account.. This field can be left blank to report by all accounts.
- Select either a Fiscal Year/Period range or a Date Range.
- Select Type of Report.
- Select Run. The Process Scheduler Request page will display.
- On the Process Scheduler Request page, select the reports to be run.
- Select OK.
- Please refer to the Running and Retrieving Reports in Finance QRG for more detail about run controls and the Report Manager.
- Section complete.
You must have at least one of these local college managed security roles:
- ZD Asset Management Inquiry
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
This report is similar to the Account Entry report. The main difference is that this report can be run either for a range of Fiscal Year/Periods or Dates, or can be run As Of a Fiscal Year/Period or Date.
Navigation: Asset Management > Financial Reports > Accounting Entries > Account Activity Summary
- On the Account Activity Summary search page, select the Add a New Value tab.
- Enter Run Control ID.
- Select Add, the Account Activity Summary page will display.
- On the Account Activity Summary page, enter Business Unit.
- Enter Book Name.
- Select the Type of Report.
- Select either a Fiscal Year/Period Range or a Date Range.
- In the Fiscal Year Period OR Date section, select either an As of Fiscal Year/Period and Period or As of Date.
- Select Run. The Process Scheduler Request page will display.
- On the Process Scheduler Request page, select the reports to be run.
- Select OK.
- Please refer to the Running and Retrieving Reports in Finance QRG for more detail about run controls and the Report Manager.
- Process complete.
