9.2 ESS Report Time/Enter Time (Fluid)

Purpose:  Use this document as a reference for accessible time entry for employees in ctcLink.

Audience:  Employees/Employees who use assistive devices/screen reader mode.  The information provided is for Exempt AND Hourly employees.

  • Part 1 will provide information for Exempt Employees and/or Users of Assistive Devices
  • Part 2 will provide information for Hourly Employees, etc. and those not using Assistive Devices

PART 1 - EXEMPT EMPLOYEES and/or USERS OF ASSISTIVE DEVICES:  Report Time

Navigation:  Employee Self Service (homepage) > Time (Tile)

ESS homepage select time tile
  1. The Time homepage displays.
  2. Select the Report Time tile.
Report Time tile

PART 1 - EXEMPT EMPLOYEES and/or USERS OF ASSISTIVE DEVICES:  Enter Elapsed Time

  1. The Report Time page displays.
  2. Select a Job at top from the drop-down menu if user has more than one job.
  3. Select a Time Reporting Code (TRC) from the drop-down menu on the left.
  4. Enter the number of hours in Quantity.  (Partial hours must be represented in the decimal, for instance eight and a half hours would be 8.5).
  5. Select the Submit button.
Report time TRC entry
  1. Select OK to acknowledge the affirmation statement.
  2. Time will be processed periodically and sent to the employee’s manager for approval (if it is a TRC that needs approval).
  3. If an additional TRC was worked in the period:
    • Select the TRC on the left side of the screen.
    • Enter the number of hours worked on the new TRC in Quantity.
    • Select Submit and OK.
  4. If Comp Time was earned in the period:
    • Select Compensatory Time Earned from the TRC drop-down menu on the left.
    • Enter the number of hours to accrue under CTE in Quantity.
    • Select Submit and OK.
  5. If Comp Time was taken in the period:
    • Select Compensatory Time Taken from the TRC drop-down menu on the left.
    • Enter the number of hours used under CMP in Quantity.
    • Select Submit and OK.
  6. If time needs to be changed:
    • Select the correct Day at the top.
    • Select the TRC under the Summary/Detail tabs.
    • Enter a new hour value in Quantity.
    • Select Submit and OK.
  7. If a TRC needs to be removed from the timesheet:
    • Select the correct Day at the top.
    • Select the TRC under the Summary/Detail tabs.
    • Select Delete at the bottom of the page.

NOTE: Time is processed periodically, but at minimum overnight.  Time entered may not be visible to the employee or manager in other screens until the overnight processing has occurred.

Report Time Details page
  1. The process to enter elapsed time is now complete.

PART 1 - EXEMPT EMPLOYEES and/or USERS OF ASSISTIVE DEVICES:  Enter Punch Time

  1. From the Report Time Details page, select a Job at top from drop-down menu if user has more than one job.
  2. Select the Punch Type from the drop-down menu on the left:
    • In: time that the employee started work for the day.
    • Lunch: time that the employee left for their meal.
    • In (from Lunch): time that the employee returned to work.
    • Out: time that the employee finished work for the day.
  3. If no meal is taken enter the following:
    • In: time the employee started work for the day.
    • Out: time the employee finished work for the day.
  4. Select a Time Reporting Code (TRC) on the right from the drop-down menu.
  5. Select the Submit button.
punch time report time details page submit
  1. Time will be processed periodically and sent to the employee’s manager for approval (if it is a TRC that needs approval).
  2. If time needs to be changed:
    • Contact a Manager to edit the time in MSS Timesheet.
  3. If a TRC or Punch Type needs to be removed from the timesheet:
    • Select the (>) for the row of the Punch Type.
    • Select Delete.
  4. The system will prompt a question if necessary as punch logic dictates.
punch time report time details delete

NOTE:  Time is processed periodically, but at minimum overnight.  Time entered may not be visible to the employee or manager in other screens until the overnight processing has occurred.

  1. The process to enter punch time is now complete.
  2. End of procedure.

PART 2:  HOURLY, ETC. EMPLOYEES and/or NON ASSISTIVE DEVICES:  Enter Elapsed Time

Navigation: Employee Self Service (homepage) > Time (tile/homepage) > Enter Time (tile)

Time tile
  1. The Time homepage displays.
  2. Select the Enter Time tile.
Enter Time tile
  1. The Enter Time page displays.
  2. There is a View Legend link at the top of the page that gives additional details about information that can be seen on the screen.
  3. Select a Time Reporting Code (TRC) from the drop-down on the left.
  4. Enter the number of hours worked on the day selected.  (Partial hours must be represented in the decimal, for instance eight and a half hours would be 8.5).
  5. Select the Submit button.
Enter Time Week Schedule example
  1. An Employee Affirmation message displays.
  2. Select the OK button.
Employee Affirmation
  1. The Enter Time page displays.
  2. Time will be processed periodically and sent to the employee’s manager for approval (if it is a TRC that needs approval).
  3. If an additional TRC was worked in the period:
    • Select the (+) on the right hand side of the screen to add a row.
    • Select the new TRC from the drop-down on the left.
    • Enter the number of hours worked on the new TRC.
    • Select Submit and OK.
  4. If Comp Time was earned in the period:
    • Select the (+) on the right hand side of the screen to add a row.
    • Select CTE from the TRC drop-down on the left.
    • Enter the number of hours to accrue under CTE.
    • Select Submit and OK.
  5. If Comp Time was taken in the period:
    • Select the (+) on the right hand side of the screen to add a row.
    • Select CMP from the TRC drop-down on the left.
    • Enter the number of hours used under CMP.
    • Select Submit and OK.
  6. If time needs to be changed:
    • Enter a new hour value under the relevant day.
    • Select Submit and OK.
  7. If a TRC needs to be removed from the timesheet:
    • Select the (-) on the right hand side of the screen to remove a row.
    • The system will prompt a question, select either Yes  Delete or No  Do Not Delete.
    • If Yes  Delete was chosen and the employee wishes to finalize their choice, select Submit and OK.
  8. If a Comment is needed select the comment box below the day in which a comment is needed, type in text, and select Add Comment.
    • Comments, once entered, cannot be altered or removed.  Additionally, all comments recorded by employees are considered discoverable.
  9. NOTE: Time is processed periodically, but at minimum overnight.  Time entered may not be visible to the employee or manager in other screens until the overnight processing has occurred.
Example of enter time page
  1. The process to enter elapsed time is now complete.

 

PART 2:  HOURLY, ETC. EMPLOYEES and/or NON ASSISTIVE DEVICES:  Enter Punch Time

Navigation:  Employee Self Service (homepage) > Time (tile/homepage) > Enter Time (tile)

  1. The Time homepage displays.
  2. Select the Enter Time tile.
  3. There is a View Legend link at the top of the page that gives additional details about information that can be seen on the screen.
  4. Select a Time Reporting Code (TRC) from the drop-down on the right.
  5. Enter the following:
    • In: time that the employee started work for the day.
    • Lunch: time that the employee left for their meal.
    • In (from Lunch): time that the employee returned to work.
    • Out: time that the employee finished work for the day.
  6. If no meal is taken enter the following:
    • In: time the employee started work for the day.
    • Out: time the employee finished work for the day.
  7. Time is assumed to be 24 time if no AM or PM entry is indicated.  
    • For example, 8:00 AM can be entered as either 8 or 8AM in the timesheet.
    • For example, 2:00 PM can be entered as either 14 or 2PM in the timesheet (i.e. if 2 is entered without the PM then the system will assume that means 2AM).
  8. Select Submit.
  9. Select OK to acknowledge the affirmation statement.
Summary legend
  1. The Enter time page displays.
  2. Time will be processed periodically and sent to the employee’s manager for approval (if it is a TRC that needs approval).
  3. If an additional TRC was worked in that day:
    • Select the (+) on the right hand side of the screen to add a row.
    • Select the new TRC from the drop-down on the right.
    • Enter the hours worked on the new TRC.
    • Select Submit and OK.
  4. If time needs to be changed:
    • Enter a new hour ranges on the day that needs to be altered.
    • Select Submit and OK.
  5. If there is a large break in the day this is not a meal:
    • Select the (+) on the right hand side of the screen to add a row.
    • Select the same TRC as before from the drop-down on the right.
    • Enter the hours worked.
    • Select Submit and OK.
  6. If a TRC needs to be removed from the timesheet:
    • Select the (-) on the right hand side of the screen to remove a row from the day.
    • The system will prompt a question, select either Yes  Delete or No  Do Not Delete.
    • If Yes Delete was chosen and the employee wishes to finalize their choice, select Submit and OK.
  7. If a Comment is needed select the comment box below the day in which a comment is needed, type in text, and select Add Comment.
    • Comments, once entered, cannot be altered or removed.  Additionally, all comments recorded by employees are considered discoverable.
  8. NOTE: Time is processed periodically, but at minimum overnight.  Time entered may not be visible to the employee or manager in other screens until the overnight processing has occurred.
Day Summary
Day Summary

The process to enter time is now complete.

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