9.2 Manually Setting up Recurrences for Jobs

Purpose: Use this document as a reference for setting up a recurrence for a process

Audience:  Staff

Access to job recurrences are limited and assigned by local ctcLink security administrators.

Set Up Recurrence

Navigation: May vary depending on process being scheduled--the Wait List Process is used in the below example.

  1. Enter information of all parameters (or use look up icon for lists of options).
  2. Select the Run button.
  1. The Process Scheduler Request page will display.
  2. In the Recurrence field, from the drop-down list, select the desired recurrence pattern.

Select an appropriate time for your business needs. For example, if applications are matriculated daily, based on your college's local business needs, a recurrence internal time of M-F @ 5:30PM can be selected. When selecting a particular time, processing capacity should be taken into consideration.

  1. Once an appropriate time has been selected, update the Run Date to the current date by selecting the Current Date link.
  2. Select OK.

It is very important to ensure that the run date has been updated to the current date.

  1. Select the Process Monitor link.
  1. The Process Monitor page will display.
  2. The green circular arrow icon indicates the process has been set up for recurrence. In this example, the recurrence process was for the Wait List.

Update a Recurring Process

Navigation:  NavBar > Navigator >PeopleTools > Process Scheduler > Process Monitor

  1. To stop or hold a recurring process, select the green circular arrow icon on the Process Monitor page located between the Process Name and User column.
  1. By selecting the circular green arrow, the Recurring Process/Job page displays.
    1. Hold: Suspends the initiation and recurrence of the currently queued request
    2. Stop: Halts the current request from recurring a new request
    3. Restart: Resumes activity for the last request based on the last action selected
  1. Additional process details can be viewed and updated by selecting the Details link located in the Details column under the Process List section.
  1. The Process Detail page displays.
  2. Process Section
    1. Instance:  This is the instance number for when this process ran
    2. Type:  This is the type of process that ran
    3. Name:  This is the name of the process that ran
    4. Description:  This is the description of the process that ran
    5. Run Status:  This is the status of how the process ran (refer to table above for run status definitions)
  3. Run Section
    1. Run Control ID:  This shows the users run control that they used to run the process
    2. Location:  Server location
    3. Server:  Server name
    4. Recurrence:  The recurrence name if this process is on a recurring schedule
    5. Update Process
    6. Request Choices:  Hold, Queue, Cancel, Delete, Re-send or Re-start
  4. Date/Time
    1. This section tells you when the process was created, when it could start running as well as the beginning and ending time that the process ran
  5. Actions
    1. In the Actions section there are links that lead you to more information about the process that can help inform you about what has occurred with the process
  1. Process complete.


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