FF.006.2 Review Budgets - VC13

User Acceptance Test Overview

For day to day budget maintenance/review, the Commitment Control module provides various inquiry tools that you can use in order to help you accurately assess your KK ledger balances. The Budget Overview, Budget Details, and Activity Log inquiries all provide different means to review transactional activity in either a detailed or summarized manner. [Note: The PeopleSoft abbreviation for Commitment Control is 'KK']

Once budget check is done on source transaction like requisition, purchase order, voucher etc., the Information posts to the Commitment Control as soon as a transaction has achieved a valid budget check. Inevitably, Some transactions do not pass the budget- checking process and the system identifies them as exceptions. You can review budget exception. You can receive those exceptions depends upon budgetary control in commitment control. You can Review Alerts for Control Budget for any exceptions and early warning alert for percentage consumed. You should have correct security notification preferences security setup.

The Budgets Overview component provides everything from summarized amounts by ledger group through drill down to individual budget lines and source transactions. The Budget Details component provides routes to much of the same information that you can view using the Budgets Overview, but for a single control budget. The Activity Log component displays transaction line details and budget information for budget checked transactions.

Sometime you may Override Budget Exception if you have given access to override exception. Only some exceptions can be overridden. You should also have correct commitment control security setup to Bypass Budget Check for GL Journal and Override Budget Data in Source Transaction.    

Pre-Condition

  1. Correct Security role is assigned to User for relevant page access
  2. Row level security is assigned to User
  3. Commitment Control security rule is set up for Override budget and bypass Budget.
  4. The notification preference is setup for alert notification.
  5. The commitment control security build process is run
  6. The notification alert send process is run
  7. The budget check process is run on source transactions

Post-Condition

  1. Different budget inquiry/report is available
  2. The commitment Control ledger data is available for reporting and reconciliation

To use this UAT guide first review the business process flow diagram below, which outlines the various steps to complete the test activities.  Note that the business process flow diagram has distinct places where one can start testing this process, noted by a green 'Start' circle.  Use the diagram, following the arrows to each step that must be executed.  Use the Quick Reference Guide (QRGs) links, also below, to find the instructions on how to execute each step.  The Quick Reference Guides are numbered to match each box on the flow diagram to assistant testers with following the flow of the business process.  Once testing is complete for this final step, update Oracle Test Manager (OTM) to reflect the completion of this High Level Flow test set.

Self-Pace Training Materials (Advanced Prep)

To prepare yourself in advance for the richest testing experience below are additional resources and (where applicable) links to relevant video content.

Additional Resources

  • No additional Resources for this topic (in progress)

Videos

  • No videos currently for this topic (in progress)

Instructor-Led Training Materials and Recordings

Instructor-Led Training Materials

Commitment Control - Create Initial Budget & Review

Training Session Recordings

Create Initial Budget & Review Recording (2 hr 12 min 27 sec) (Same video referenced in FF.006.1 step)

Minimum Test Case (Data) Scenarios:

  • Review Alerts for Control Budget:
    • Review Budget Exception Alert through Email (Security dependent)
    • Review Budget Exception Alert through Worklist (Security dependent)
  • Review Budgets:
    • Inquiry Budget Details
    • Inquiry Budget Overview
    • Review Budget Exceptions by Transaction Source
    • Review Budget Exceptions by Budget Chartfield
  • Override Alert and Allow Exception (Budget):
    • Override the Budget Exception (Security Dependent)
    • Override the Transaction Budget Exception (Security dependent)
    • Bypass Budget Check for GL Journal (Security dependent)
    • Override Budget Date in Source Transaction (Security dependent)
  • Review Alerts for Control Budget:
    • Error ConditionMissing email id in User profile
      • Expected Behavior: User will not be able to see alert notification in her/her email
    • Error ConditionAlert notification process did not run
      • Expected BehaviorUser will not be able to see alert notification in her/her email as well as in home page alert notification flag.
  • Review Budgets:
    • Error ConditionUser missing security role
      • Expected BehaviorUser will not be able to see budget detail and overview page access
    • Error ConditionBudget check process did not produce exceptions
      • Expected BehaviorUser will not be able to see any exceptions in budget exception page
  • Override Alert and Allow Exception (Budget):
    • Error ConditionUser missing commitment override/bypass security rule
      • Expected BehaviorUser will not be able to override or bypass budget
    • Error Condition: The commitment control security build process did not run
      • Expected BehaviorUser will not be able to override or bypass budget

The High Level UAT Framework:

Previous Step in the UAT Framework:

Links to User Acceptance Test 'How To' Information:

Overview of User Acceptance Testing

Security Matrix Mapping Information

The information below provides those completing the Security Matrix Mapping templates with the Menus, Pages and Role names needed to execute the User Acceptance Testing relevant to  this UAT guide.

FF.006.2.1 Review Alerts for Control Budget

MENU: Worklist > Worklist
ROLE NAME: ZZ PeopleSoft User (General User Access)

FF.006.2.2 - Review Budgets

MENU: Commitment Control > Review Budget Check Exceptions > Budget Exceptions
ROLE NAME: ZD CC Budget Inquiry (View Only)

The ZD CC Budget Inquiry role above also grants access to the following pages:

Menu Access to Travel Authorization: Commitment Control > Review Budget Check Exceptions > Travel and  Expenses > Travel Authorization

Menu Access to Expense Report: Commitment Control > Review Budget Check Exceptions > Travel and  Expenses > Expense Sheet

Menu Access to Requisition: Commitment Control > Review Budget Check Exceptions > Purchasing  and Cost Management > Requisition

Menu Access to Purchase Order: Commitment Control > Review Budget Check Exceptions > Purchasing  and Cost Management > Purchase Order

Menu Access to Voucher: Commitment Control > Review Budget Check Exceptions > Account Payable > Voucher

Menu Access to GL Journal: Commitment Control > Review Budget Check Exceptions > General Ledger > Journal

Menu Access to Budget Journal: Commitment Control > Review Budget Check Exceptions > General Ledger > Journal

FF.006.2.3 - Override Alert and Allow Exception (Budget)

MENU: Commitment Control > Review Budget Check Exceptions > General Ledger > Journal
ROLENAME: ZD CC Budget Inquiry (View Only)

MENU: General Ledger > Journals
ROLENAME: (role)

PDF Version of Flow Diagram for Printing