9.2 Closing a Cashier's Office

Purpose: Use this document as a reference for closing a cashier's session in ctcLink.

Audience: Student Financials staff and Cashier's Office Staff

1. Review Tender By Cashier OR Review Tender By Register

Navigation: Main Menu > Student Financials > Cashiering > Balance by Business Day > Review Tender By Cashier or Review Tender by Register

  1. Enter or Lookup Cashier Office Date.
  2. Select the Search button.
  3. Reconcile system balance against cashier drawer, credit/debit card machine, etc.
Tender By Cashier page
Tender By Register
2. Running and Reviewing Departmental Receipts Query

Navigation:  Reporting Tools > Query > Query Viewer

  1. Enter query name = QCS_SF_DEPT_RECEIPTS_GL.
  2. Select the Search button.
Query Viewer Search page
Query Viewer Search Results
  1. Select the desired format for which to "Run" the query (usually Excel).
  2. Review the output for any outstanding items.
  3. Correct all outstanding items.
3. Running and Reviewing Cashiering GL

Navigation:  Student Financials > GL Interface > Generate Cashiering Entries

  1. Enter an existing Run Control ID or select the Add a New Value tab and create a new one.
  2. Select the Search button (or Add if on the Add a New Value tab).
Cashiering GL Interface
  1. Enter the Business Unit.
  2. Enter the Cashier’s Office.
  3. Enter or select the Business Date.
  4. Enter the Journal Template of SFC/GL.
  5. Select the Run button to begin the process.
Cashiering GL Interface page
4. Closing the Session

Navigation:  Student Financials > Cashiering > Cash Management > Close Offices

  1. Enter the Business Unit and select the Search button.
  2. Select the Cashier’s Office from the search results.
Find an Existing Value
  1. Select the Close check box on the Close Registers tab. Repeat this step if you have multiple registers open.
Close Registers tab
  1. Enter the Closing Balance for each tender.  (Be sure to include your opening balance in this amount.)
  2. Select the Close check box on the Close Cashier tab. Repeat this step, if you have multiple cashiers open.
  3. Select the View All hyperlink to see all cashiers assigned to the register.
Close Offices tab

The below message will appear if Generate Cashiering Entries hasn't completed/been processed.



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