CH.001.6 - FWL Process Class Adjustments

User Acceptance Test Overview

The information below is intended to provide colleges guidance on  performing a User Acceptance Test on this business process.  The  business process shown in the flow diagrams below may be only part of  what is needed to complete an end-to-end test of a full business cycle.  Coordination with other colleagues at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end.

This step in the business process is traditionally completed by administrative assistants in the Instruction Division who perform the class schedule build and assignment of faculty to classes and are best suited to review the contract calculation results to ensure the FTE % and Pay is accurate before the contract is generated.

Business Process Flow Diagram(s)

Self-Pace Training Materials (Advanced Prep)

To prepare yourself in advance for the richest testing experience below are required Canvas Courses. Successful course completion is a prerequisite to participate in all UAT activities.

  • FW100 Faculty Workload (Payroll, HCM)
  • FW200 Intermediate Faculty Workload

To register for these required courses visit the ctcLink Training Registration Page.

Additional Resources

Instructor-Led Training Materials and Recordings

Instructor-Led Training Materials

  • Links to materials coming soon.

Training Session Recordings

Links to Quick Reference Guides - Steps in the Test Process

CH.001.6.1 - Verify Instructor on Instructor/Advisor Table:

CH.001.6.2 - Verify Approved Courses on Instructor/Advisor Table:

CH.001.6.3 - Add/Adjust Assignment in Schedule of Class (Prorate Load):

CH.001.6.4 - Cancel Class in Schedule of Class:

CH.001.6.5 - Update FWL Grid on FWL Maintenance (Update Date):

Background Configuration Information:

For information on the configuration behind what is seen in the Faculty Workload module please refer to the  following Quick Reference Guide(s):

Assignment Type Configuration

Contract Types Configuration

Minimum Test Case (Data) Scenarios:

Scenarios for CH.001.6.3 - Add/Adjust Assignment in Schedule of Class (Prorate Load):

  • Adjust load below 100%
  • Adjust load above 100%

Scenarios for CH.001.6.4 - Cancel Class in Schedule of Class:

  • Cancel a class

Scenarios for CH.001.6.5 - Update FWL Grid on FWL Maintenance (Update Date):

  • Adjust a Start Date and examine pay lines
  • Adjust an End Date and examine pay lines
  • Error Condition: Attempt to change a value on the FWL Grid without 'Correct History' turned on.
    • Expected Behavior: Pop-up window will appear alerting user to turn on correct history.  Data entered will be reverted to original and will need to be re-entered after Correct History is turned on.
  • Error Condition: Attempt to change value on the FWL Grid, but fail to hit SAVE button, navigate to the HR Data page, click Recalc All button.
    • Expected Behavior: Recalculation will not use new values entered, but not committed to database.  Calculation Results will not update.

Return to the High Level (Tier 1) UAT Framework:

Return to the Prior Step (Tier 2) in the High Level UAT Framework:

Links to User Acceptance Test 'How To' and Environment URL Information:

Overview of User Acceptance Testing

Security Matrix Mapping Information

The information below provides  those  completing the Security Matrix Mapping templates with the Menus,  Pages and Rolenames needed to execute the User Acceptance Testing  relevant to  this UAT guide.

CH.001.6.1 - Verify Instructor on Instructor/Advisor Table,
CH.001.6.2 - Verify Approved Courses on Instructor/Advisor Table:

MENU: Curriculum Management> Instructor/Advisor Information> Instructor/Advisor Table
ROLENAME: ZZ FWL Contract Calc

CH.001.6.3 - Add/Adjust Assignment in Schedule of Class (Prorate Load):

MENU: Curriculum Management> Schedule Class> Schedule of Class
ROLENAME: ZZ FWL Contract Calc

CH.001.6.4 - Cancel Class in Schedule of Class:

MENU: Curriculum Management> Schedule Class> Schedule of Class
ROLENAME: ZZ FWL Contract Calc

CH.001.6.5 - Update FWL Grid on FWL Maintenance:

MENU: Curriculum Management> CTC Custom> Faculty Workload> Faculty Workload Transaction> FWL Maintenance
ROLENAME: ZZ FWL Contract Calc

PDF Version of Flow Diagram for Printing

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