9.2 Entering Residency

Purpose: Use this document as a reference for entering residency data in ctcLink.

Audience: College staff responsible for maintaining student information

Entering Residency

Navigation:  NavBar > Navigator > Campus Community > Personal Information (Student) > Identification (Student) > Residency Data

  1. The Residency Data search page displays.
  2. Enter Selection Criteria to identify your student.
  3. Select Search.
Residency Data search page
  1. The Residency Official 1 tab displays.
  2. Enter Institution.
  3. Enter Effective Term.
  4. Select Residency.
  5. Enter Residency Date.
  6. Adjust Additional Residency Data section as needed.
Enter residency coding for a student

Additional Residency Data

There are specific procedures to follow in the event of an exception.  For example, the student is a non-resident. However, they meet requirements for a residency classification; therefore, we want to charge resident tuition rates as an exception (e.g., Active Duty Military and Dependent, Border County).

Additional Residency Data
Admissions - Specify the type of residency that qualifies the individual for admission to your institution. Admission Residency Exception - Specify the exception from your institution's residency rule for admissions that applies to the individual.
Fin Aid Federal Residency - Specify the type of residency that qualifies the individual to receive financial aid from the federal government. This field can be used to build FA budgets for a student--work with your Financial Aid office when updating the selection.
Fin Aid Fed Residency Exception - Specify the exception from the federal residency rule for financial aid that applies to the individual. This field can be used to build FA budgets for a student--work with your Financial Aid office when updating the selection.
Fin Aid State Residency - Specify the type of residency that qualifies the individual to receive financial aid from the state. This field can be used to build FA budgets for an individual--work with your Financial Aid office when updating the selection.
Fin Aid St Residency Exception - Specify the exception from the state residency rule for financial aid that applies to the individual. This field can be used to build FA budgets for an individual--work with your Financial Aid office when updating the selection.
Tuition - Specify the type of residency that qualifies the individual for tuition assistance.
Tuition Residency Exception - Specify the exception from your institution's residency rule for tuition that applies to the individual. Visit the SBCTC website for a comprehensive list of Residency Classifications.
Residency Status Tuition Residency Field Tuition Field Residency Tuition Exception Field Other Information 
Resident Eligible for Resident Tuition In-State In-State

Nothing different if eligible under residency affidavit
Non-Resident
Eligible for Resident Tuition (Active Duty Military Related)
Out-of-State
In-State
Active Duty Military & Dependent
Non-Resident Eligible for Resident Tuition
Out-of-State In-State American Indian
Non-Resident
Eligible for Resident Tuition
Out-of-State
In-State
Border County (Oregon)
Non-Resident
Resident  Out-of-State
In-State
E-3, H-1 or L Visa & Family
Non-Resident
Resident Out-of-State
In-State
In-State High School Grad
Non-Resident
Resident
Out-of-State
In-State
Pacific Island Nations (CFA)
Non-Resident
Resident (Veteran Related)
Out-of-State
In-State
Veteran-Covered Individuals
Non-Resident
Non-Resident
Out-of-State
Out-of-State

Non-Resident
Eligible for Non-Resident Operating Fee Waiver Out-of-State
Out-of-State

Apply SW29 Student Group 
Non-Resident
Eligible for Non-Resident  Out-of-State
Out-of-State

Apply W23 Waiver
Undetermined Undetermined Undetermined Undetermined

  1. Tuition Residency Exceptions can be selected by changing the Tuition Residency. Use the drop menu to change the Tuition field to In-State and the appropriate exception reason from the Tuition Residency Exception.
  2. Select the Residency Official 2 tab.
Update tuition exception if student meets eligibility requirements for a particular residency exception

Legacy Field/Value - PS Residency Exception Description table below.

Legacy Field/Value PS Residency Exception Description
Stu-YRQ-M. Fee-Pay-Stat = 09 Active Duty Military and Dependent
Stu-YRQ-M. Fee-Pay-Stat = 25 American Indian
Stu-YRQ-M. Fee-Pay-Stat = 30 Border County
Stu-YRQ-M. Fee-Pay-Stat = 36 In State High School Grad
Not being mapped or converted Pacific Island Nations (CFA)
Not being mapped or converted Veteran-Covered Individuals
Not being mapped or converted E-3, H-1 or L Visa & Family

Residency Official 2 Tab

  1. The Residency Official 2 tab displays.
  2. Enter relevant data.
  3. Select the Residency Appeal tab.
Residency Official 2 tab

Residency Appeal Tab

  1. The Residency Appeal tab displays.
  2. Enter data related to a change of status, such as out of state vs in state tuition.
  3. Select Residency Self-Report.
Residency Appeal tab

Residency Self-Report Tab

  1. The Residency Self-Report tab displays.
  2. Enter unverified, self-reported residency information for the student.
  3. Select Save.
Residency Self-Report tab

Citizenship Coding

Citizenship
PeopleSoft Values  Financial Aid Match if FAFSA response is:
US Citizen US Citizen US Citizen
US Permanent Resident
Refugee, Asylee
Permanent Resident Eligible Non-Citizen
DACA Status Holder
Eligible under Residency Affidavit 
Alien Temporary Eligible Non-Citizen

SBCTC Tuition Waivers and Residency Classifications

Visit the SBCTC website for information regarding SBCTC Tuition Waivers and Residency Classifications.

Fee Pay Status coding listed within the sections below is a reference for colleges not yet live in ctcLink. For ctcLink colleges, please refer to the ctcLink Reference Center QRGs for waivers and applicable student group information.

Tuition Waivers & Residency Classifications
  1. Process complete.

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