9.2 Entering Residency
Purpose: Use this document as a reference for entering residency data in ctcLink.
Audience: College staff responsible for maintaining student information
Entering Residency
Navigation: NavBar > Navigator > Campus Community > Personal Information (Student) > Identification (Student) > Residency Data
- The Residency Data search page displays.
- Enter Selection Criteria to identify your student.
- Select Search.
- The Residency Official 1 tab displays.
- Enter Institution.
- Enter Effective Term.
- Select Residency.
- Enter Residency Date.
- Adjust Additional Residency Data section as needed.
Additional Residency Data
There are specific procedures to follow in the event of an exception. For example, the student is a non-resident. However, they meet requirements for a residency classification; therefore, we want to charge resident tuition rates as an exception (e.g., Active Duty Military and Dependent, Border County).
| Additional Residency Data | |
|---|---|
| Admissions - Specify the type of residency that qualifies the individual for admission to your institution. |
Admission Residency Exception - Specify the exception from your institution's residency rule for admissions that applies to the individual. |
|
Fin Aid Federal Residency - Specify the type of residency that qualifies the individual to receive financial aid from the federal government. This field can be used to build FA budgets for a student--work with your Financial Aid office when updating the selection. |
Fin Aid Fed Residency Exception - Specify the exception from the federal residency rule for financial aid that applies to the individual. This field can be used to build FA budgets for a student--work with your Financial Aid office when updating the selection. |
|
Fin Aid State Residency - Specify the type of residency that qualifies the individual to receive financial aid from the state. This field can be used to build FA budgets for an individual--work with your Financial Aid office when updating the selection. |
Fin Aid St Residency Exception - Specify the exception from the state residency rule for financial aid that applies to the individual. This field can be used to build FA budgets for an individual--work with your Financial Aid office when updating the selection. |
|
Tuition - Specify the type of residency that qualifies the individual for tuition assistance. |
Tuition Residency Exception - Specify the exception from your institution's residency rule for tuition that applies to the individual. Visit the SBCTC website for a comprehensive list of Residency Classifications. |
| Residency Status | Tuition | Residency Field | Tuition Field | Residency Tuition Exception Field | Other Information |
|---|---|---|---|---|---|
| Resident | Eligible for Resident Tuition | In-State | In-State |
Nothing different if eligible under residency affidavit | |
| Non-Resident |
Eligible for Resident Tuition (Active Duty Military Related) |
Out-of-State |
In-State |
Active Duty Military & Dependent | |
| Non-Resident | Eligible for Resident Tuition |
Out-of-State | In-State | American Indian | |
| Non-Resident |
Eligible for Resident Tuition |
Out-of-State |
In-State |
Border County (Oregon) | |
| Non-Resident |
Resident | Out-of-State |
In-State |
E-3, H-1 or L Visa & Family | |
| Non-Resident |
Resident | Out-of-State |
In-State |
In-State High School Grad | |
| Non-Resident |
Resident |
Out-of-State |
In-State |
Pacific Island Nations (CFA) | |
| Non-Resident |
Resident (Veteran Related) |
Out-of-State |
In-State |
Veteran-Covered Individuals | |
| Non-Resident |
Non-Resident |
Out-of-State |
Out-of-State | ||
| Non-Resident |
Eligible for Non-Resident Operating Fee Waiver | Out-of-State |
Out-of-State |
Apply SW29 Student Group | |
| Non-Resident |
Eligible for Non-Resident | Out-of-State |
Out-of-State |
Apply W23 Waiver | |
| Undetermined | Undetermined | Undetermined | Undetermined |
- Tuition Residency Exceptions can be selected by changing the Tuition Residency. Use the drop menu to change the Tuition field to In-State and the appropriate exception reason from the Tuition Residency Exception.
- Select the Residency Official 2 tab.
Legacy Field/Value - PS Residency Exception Description table below.
| Legacy Field/Value | PS Residency Exception Description |
|---|---|
| Stu-YRQ-M. Fee-Pay-Stat = 09 | Active Duty Military and Dependent |
| Stu-YRQ-M. Fee-Pay-Stat = 25 | American Indian |
| Stu-YRQ-M. Fee-Pay-Stat = 30 | Border County |
| Stu-YRQ-M. Fee-Pay-Stat = 36 | In State High School Grad |
| Not being mapped or converted | Pacific Island Nations (CFA) |
| Not being mapped or converted | Veteran-Covered Individuals |
| Not being mapped or converted | E-3, H-1 or L Visa & Family |
Residency Official 2 Tab
- The Residency Official 2 tab displays.
- Enter relevant data.
- Select the Residency Appeal tab.
Residency Appeal Tab
- The Residency Appeal tab displays.
- Enter data related to a change of status, such as out of state vs in state tuition.
- Select Residency Self-Report.
Residency Self-Report Tab
- The Residency Self-Report tab displays.
- Enter unverified, self-reported residency information for the student.
- Select Save.
Citizenship Coding
| Citizenship |
PeopleSoft Values | Financial Aid Match if FAFSA response is: |
|---|---|---|
| US Citizen | US Citizen | US Citizen |
| US Permanent Resident Refugee, Asylee |
Permanent Resident | Eligible Non-Citizen |
| DACA Status Holder Eligible under Residency Affidavit |
Alien Temporary | Eligible Non-Citizen |
SBCTC Tuition Waivers and Residency Classifications
Visit the SBCTC website for information regarding SBCTC Tuition Waivers and Residency Classifications.
Fee Pay Status coding listed within the sections below is a reference for colleges not yet live in ctcLink. For ctcLink colleges, please refer to the ctcLink Reference Center QRGs for waivers and applicable student group information.
- Process complete.
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