3C Configuration - Campus Solutions 3Cs and Message Center Naming Conventions

Purpose: Use this document as a reference for the naming conventions used in Campus Solutions 3Cs and Message Center.

Audience: Communication builders.

A shared CS naming convention is recommended in order to facilitate the naming of various shared items in the system. In particular, standard letter codes, communications contexts, checklist items and codes and comment categories are all examples of things that are shared across CS modules. Below you will find some general conventions followed by specific conventions for 3C functions.

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General Conventions

School Abbreviations

College 3 Letter 2 Letter 1 Letter
Bates TC BAT BA A
Bellevue College BEL BV B
Bellingham TC BTC BH C
Big Bend CC BBC BB D
Cascadia CC CAS CC E
Centralia College CEN CN F
Clark College CLK CL G
Clover Park TC CPT CP H
Columbia Basin CBC CB I
Edmonds CC ECC ED J
Everett CC EVC EV K
Grays Harbor CC GHC GH L
Green River GRC GR M
Highline HLC HL N
Lake Washington IT LWI LW O
Lower Columbia LCC LC P
North Seattle NSC NS Q
Olympic OLC OL R
Peninsula PEN PE S
Pierce PIE PI T
Renton TC RTC RE U
Seattle Central SCN SC V
Seattle Vocational Inst SVI VI W
Shoreline SHC SL X
Skagit Valley SVC SK Y
South Puget Sound CC SPS SO Z
South Seattle CC SSC SS 1
Spokane SCC SP 2
Spokane Falls SFC SF 3
Tacoma CC TCC TC 4
Walla Walla WWC WW 5
Wenatchee Valley WVC WV 6
Whatcom WCC WH 7
Yakima Valley CC YVC YV 8
State Board
SB 9

Department Abbreviations

Letter Code Admin Offices, Dept assigned to first code Do Not Use
A Admissions ACQ, ANO
B Bursar/Student Financials
C Bursar/Student Financials CAN, CBR, CTR
D Bursar/Student Financials DEP, DIV
E Financial Aid – Even Year
F Financial Aid – Odd Year FAN
G Academic Advising
H Academic Advising
I International IR, IS1, IS2, IS3
J Financial Aid – Even Year
K Financial Aid – Odd Year
L Financial Aid – Even Year
M Financial Aid – Odd Year
N Financial Aid - Even Year
O Outreach and Prospects
P Financial Aid – Odd Year
Q State Board
R Student Records (Reporting) REV, RSC
S Student Records (also for SBCTC defined student groups only)
T Student Records (Worker Retraining)
U Running Start
V Student Records (Veterans)
W Continuing Education
X State Board
Y Other
Z Admissions

Campus Solutions Module Abbreviations

Module Two character Code
Admissions AD
Student Records SR
Financial Aid FA
Student Financials SF
Other CS CS

Financial Aid Even and Odd Year Designator

Many 3C Financial Aid processes are required to differentiate communications over two aid years.  Therefore in some of the naming formats below there is a need to designate Even Years vs Odd Years.  

When a one character code is required for that designation E = Even Year and F = Odd Year.

Even vs Odd will be determined based on the ending year that is identified as the aid year.

Examples:  

Aid Year 2016-2017 is an Odd year.

Aid Year 2017-2018 is an Even year.

Letter Codes (3 Character Limit)

Letter codes are a global value and will be configured by the ERP support team.  Submit a support ticket and the letter code will be generated based on the following convention.

College 1st Char 1st Char 2nd Char 2nd Char 3rd Char
Department
(All Campus Solutions except FA) 		(Financial Aid-
E, F, L, M, J, K, N, P) 		School
(All Campus Solutions except FA) 		Financial Aid (Sequential 0 – 9, then A - Z)
Bates TC See Department Abbreviations Above N or P See One Letter School Abbreviations Above 4,5,6,7 0-Z
Bellevue College E or F 0,1,2,3 0-Z
Bellingham TC N or P 8,9,A,B 0-Z
Big Bend CC E or F 4,5,6,7 0-Z
Cascadia CC N or P 0,1,2,3 0-Z
Centralia College E or F 8,9,A,B 0-Z
Clark College E or F C,D,E,F 0-Z
Clover Park TC N or P C,D,E,F 0-Z
Columbia Basin E or F G,H,I,J 0-Z
Edmonds CC E or F K,L,M,N 0-Z
Everett CC E or F O,P,Q,R 0-Z
Grays Harbor CC E or F W,X,Y,Z 0-Z
Green River J or K 0,1,2,3 0-Z
Highline J or K 4,5,6,7 0-Z
Lake Washington IT N or P G,H,I,J 0-Z
Lower Columbia J or K 8,9,A,B 0-Z
North Seattle J or K S,T,U,V 0-Z
Olympic J or K G,H,I,J 0-Z
Peninsula J or K K,L,M,N 0-Z
Pierce E or F S,T,U,V 0-Z
Renton TC N or P K,L,M,N 0-Z
Seattle Central J or K O,P,Q,R 0-Z
Seattle Vocational Inst N or P O,P,Q,R 0-Z
Shoreline L or M 0,1,2,3 0-Z
Skagit Valley L or M 4,5,6,7 0-Z
South Puget Sound CC J or K C,D,E,F 0-Z
South Seattle CC J or K W,X,Y,Z 0-Z
Spokane CC L or M 8,9,A,B 0-Z
Spokane Falls L or M C,D,E,F 0-Z
Tacoma CC L or M G,H,I,J 0-Z
Walla Walla L or M K,L,M,N 0-Z
Wenatchee Valley L or M O,P,Q,R 0-Z
Whatcom L or M S,T,U,V 0-Z
Yakima Valley CC L or M W,X,Y,Z 0-Z

Examples:

  1. A21-General Admissions Letter
    • A = Admissions
    • 2 = Spokane
    • 1 = Sequential
  2. LC0-Award Notification
    • L = Spokane Falls FA
    • C = Spokane Falls
    • 0 = Sequential
  3. B41-Student Financial Reminder
    • B = Bursar/Student Financials
    • 4 = Tacoma
    • 1 = sequential

6 Character Codes

Used for:  

  • Communication Context 
  • Communication Category
  • Checklist Items
  • Checklist Codes
  • Comments Category

Communication Context, Communication Category, Checklist codes, and Comment Categories are college-specific and can be set up by the colleges based on the following convention. Checklist Items are a global value and can be configured by college staff that has the proper security roles. Submit a support ticket and the checklist item code will be generated based on the following convention.

1st Char 2nd & 3rd Char 4-6th Char
1 character Department 2 character School Code Communication Context: Letter Code
Financial Aid-odd number for odd year, even numbers for even year
All Others: sequential or descriptor
 0 – 9, then A - Z

Examples:

  1. Communication Context
    1. ASPA31-Spokane General Admin Comm Context
      • A = Admissions
      • SP = Spokane
      • A31 = Letter Code

**Note: Financial Aid delivered Communication Context values are: FACNXT and FAGEN. Any new values created will follow the new naming convention.

  1. Communications Category
    1. RSFGEN-Spokane Falls Enrollment Comm Gen Category
      • R = Student Records
      • SF = Spokane Falls
      • GEN = Descriptor

**Note: Financial Aid delivered Communications Category values are: FACTGY, FAGEN, FSAPGY. Any new values created will follow the new naming convention.

  1. Checklist Code
    1. ETC029-Standard 2017-2018
      • E = Financial Aid (even year or non-aid year specific)
      • TC = Tacoma
      • 029 = Sequential
      • F = Financial Aid (odd year)
      • TC = Tacoma
      • 029 = Sequential
  2. Comment Category
    1. BSPGEN-Spokane SF General Comments
      • B = Bursar/Student Financials
      • SP = Spokane
      • GEN = Descriptor

**Note: Financial Aid delivered Comment Category value is: FAGEN. Any new values created will follow the new naming convention.

8 Character Codes

Used for:  

  • Communication Speed Keys

Communication Speed Keys are college specific and can be set up by the colleges based on the following convention.

Char 1  Char 2-3 Char 4-8
See Department Abbreviations Above See Two Letter School Abbreviations Above Descriptor

Example:

  1. Event IDs
    1. BSPSSN-Spokane Missing SSN
      • B = Student Financials/Bursar
      • SP = Spokane
      • SSN = Descriptor

10 Character Codes

Used for:  

  • Event IDs

Event IDs are college specific and can be set up by the colleges based on the following convention.

All other CS Char 1  Char 2-3 Char 4-5 Char 6-10
See Department Abbreviations Above See Two Letter School Abbreviations Above Even/Odd number value per aid year
(Financial Aid Only) 		Descriptor
FA Char 1  Char 3-5 Char 4-10
FA
(for Event IDs) 		Department Letter Code Descriptor
FA Char 1  Char 2-3 Char 4-9 Char 10
FA
(for Checklist items) 		F See FA checklist item designator list below Checklist Item code Checklist Item Action
(I/C/W)

FA Checklist Item Designators

IS = ISIR Generated

ST = Staff Generated

LN = Loan Generated

FA Checklist Item Actions

I = Initiated

C = Cancelled

W = Waived

Example:

  1. Event ID
    1. RTCECLTR-Tacoma Evaluation Complete Letter
      1. R = Student Records
      2. TC = Tacoma
      3. ECLTR = Descriptor
  2. Event ID (FA) for checklist items
    1. FISESP025-Parent Tax Transcript
      • F = Financial Aid
      • IS = ISIR Generated
      • ESP025 = Checklist item
      • I = Checklist item action (ex: initiated)
  3. Event ID (FA) for communications
    1. FL89INITIAL- Initial Financial Aid Request
      • F = Financial Aid
      • L89 = Letter code
      • INITIAL = Descriptor

12 Character Codes

Used for:  

  • Report Definition

PeopleSoft Report definitions are for 3C templates and processing. Report definitions are a global value and will be configured by the ERP support team.  Submit a support ticket and the report definition will be generated based on the following convention.

Char 1-3 4-6th Char 7-9th Char 10-12th Char
CTC Two Character module code See Two Letter School Abbreviations Above with underscore Descriptor

Examples:

  1. Report Definition
    1. CTCFA_SF_LC0- Spokane Falls Award Notification
      • CTC = Project code
      • FA = Financial Aid
      • SF = Spokane Falls
      • LC0 = Descriptor for letter code

Other Character Codes

Used for:  

  • Run Controls
  • Letter Templates

Other areas in PeopleSoft 3Cs such as Run Controls, it is recommended that you follow a similar naming convention, this allows for easier identification of connected configuration and processing.

1st Char 2nd & 3rd Char 4th and Additional Char
1 character Department 2 character School Code Descriptor

Example:

  1. Run Control
    1. RSPACADSTAND - Tacoma Evaluation Complete Letter
      • R = Student Records
      • SP = Spokane
      • ACADSTAND = Descriptor

**Please Note that some previously created naming has been used but this new standard will be used going forward.

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