Dates on Retirement Pages
Purpose: Use this document as a reference for what to enter for the dates on the Retirement Plans in ctcLink and what is their significance in the downstream data flow to DRS. This is to be followed while hiring or while changing the Retirement plans.
Audience: Benefits Administrators, HR Core Administrators.
You must have at least one of these local college managed security roles:
- ZC Benefits Enrollments
- ZD Benefits Enrollment Inquiry
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Navigation: Menu > Benefits > Enroll in Benefits > Retirement Plans
For full information regarding enrolling employee in a retirement plan, see Enrolling Employee in a Retirement Plan QRG.
- The Retirement Plans search page displays.
- Enter the applicable Search Criteria.
- Select the Search button.
- The Retirement Plans page displays.
- The Deduction Begin Date and Election Date will be the same on this page when completing initial enrollment data row for DRS administered plans (Plan Type 7Z and 7X).
- An Issue arises when the Deduction Begin Date is earlier than the Election Date. It means the retirement deductions will be taken prior to the employee becoming retirement eligible.
- The Begin Date on the DRS Transaction Page is the Election Date entered on the Retirement Plans Page.
- Section complete.
You must have at least one of these local college managed security roles:
- ZD DRS Processing Inquiry
- ZZ DRS Processing
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Navigation: Benefits > CTC Custom > DRS Transaction
- The DRS Transaction search page displays.
- Enter the Search Criteria.
- Select the Search button.
- The DRS Transaction page displays.
- The Election Date - which is employee's eligibility date for retirement benefits on Retirement Plans page is the Begin Date on the DRS Transaction page.
- Section complete.
This page is used to capture employee's retirement plan selection as well as the date on which retirement plan selection was made. Entries made on this page must coincide with the data populated on the Retirement Plans page.
For full information regarding Retirement Fields page entries, see Retirement Fields QRG.
Navigation: Benefits > CTC Custom > Retirement Fields
- The Retirement Fields search page displays.
- Enter the Empl ID.
- Select the Search button.
- The Retirement Fields page displays.
- Effective Date on Retirement Fields page = Deduction Begin Date on the Retirement Plans page.
- Retirement Plan Effective Date on Retirement Fields page = Election Date on Retirement Plans page.
- DRS Option: DRS plan choice selection made by employee (leave blank if employee does not make a plan choice).
- DRS Option Date: Date when DRS plan choice selection is made by employee (leave blank if employee does not make a choice).
The process to review and understand the importance of dates on the retirement plan pages is now complete.
End of procedure.
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