9.2 Building the Fiscal Year Balance ID Tables

Purpose: Use this document as a reference for building the fiscal year balance ID tables in ctcLink.

Audience: HCM Analysts, ERP Support.

NOTE: Before the DRS Calendars can be built by the colleges, the Balance ID Tables need to be built through the end of the fiscal year that is being added.

Building the Fiscal Year Balance ID Tables

Navigation:  NavBar > Navigator > Set Up HCM > Product Related > Payroll for North America > Payroll Processing Controls > Balance ID Table

  1. The Balance ID Table search page displays.
  2. Enter the desired information into the Set ID field.
    • You may use the look-up tool (magnifying glass icon) to select the correct ID.
  3. To see a list of valid Balance IDs, select the Search button and choose the desired ID.
Balance ID Table Landing Page
  1. The Search Results display.
  2. Select the Balance ID.
Balance ID List
  1. The Balance ID Table page displays.
  2. Select the View All link on the Balance ID Table 1 tab to see all balance ID details.
  1. The Balance ID Details page displays.
  2. Under the Balance ID Details section, scroll to the bottom of the list and select the [+] Add a Row button.
    • You will add a new row for each month of the new fiscal year.
  1. The system will automatically populate some fields:
    • Year
    • Period
    • Begin Date
    • End Date
  2. Complete the remaining information.  Enter the desired information into the Period Name and Abbreviation fields.

NOTE: Once you have entered each month for the new fiscal year, you will need to add the balance ID tables for the new fiscal year quarters.

  1. Select the Balance ID Table 2 tab.
  1. Select the View All link to see all Balance ID details.
  1. Under the Balance ID Details section, scroll to the bottom of the list and select the [+] Add a New Row button.
    • You will add a new row for each quarter of the new fiscal year.
  1. The system will automatically populate some fields:
    • Year
    • Quarter
    • From Period
    • To Period
  2. Complete the remaining information. Enter the desired information into the Period Name and Abbreviation fields.
  3. Select the Save button.
  1. The process to build a new fiscal year balance ID table is now complete.
  2. End of Procedure.

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