Asset Additions, Adjustments, Recategorize, and Transfer
Purpose: Use this document as a reference for adjusting asset information and reviewing asset cost history in ctcLink.
Audience: Financial Asset Manager, Facilities Asset Manager.
You must have at least one of these local college managed security roles:
- ZZ Asset Processing
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Navigation: Asset Management > Asset Transactions > Financial Transactions > Cost Adjust/Transfer Asset
- The Asset Cost Adjust/Transfers page displays. Enter or lookup search criteria for the asset:
- Enter the Business Unit.
- Enter the asset in the Asset Identification field.
- Optional to utilize additional search criteria to narrow your search and/or refine results.
- Select the Search button.
- The Main Transaction page displays. The Transaction and Accounting Dates default to the current date.
- Use it to perform a financial transaction on an asset. Select the Action drop-down button to select the desired action. The below example selects the ‘Adjustment’ option.
- Select the GO! button.
Note: If the asset you are adjusting is a parent or child asset, you will receive a message letting you know that there is an associated asset. Select OK to acknowledge the message.
You can perform these actions on assets from the Main Transaction page:
- Addition - adds an adjustment cost line with transaction type ADD as a result of alternate or multiple funding sources.
- Adjustment - adjusts the cost or quantity of an existing row and adds a line with transaction type ADJ.
- Fixed Price MarkUp - applies a markup to the asset that you are transferring.
- InterUnit Transfer - transfers an asset from one business unit to another with different legal entities.
- Recategorize - changes an asset category or cost type.
- Revaluation - revalues an asset by percentage.
- Transfer - transfers an asset within the same business unit.
- The Cost Adjust/Transfer Asset page displays. Use it to enter or adjust the cost information required by the transaction that you initiated from the Main Transaction page, such as:
- If necessary, adjust the quantity in the Quantity field.
- Enter the new adjusted cost of the asset in the Cost field.
- Select the Apply button.
- Select the Save button.
Note: The system automatically adjusts the values in the Quantity and Cost fields by the amounts specified in the Adjust All Rows By fields.
- Next, navigate to the Cost History List page to review the asset information.
You must have at least one of these local college managed security roles:
- ZD Asset Management Inquiry
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Navigation: Asset Management > Asset Transactions > History > Review Cost
- The Asset Cost History search page displays. Enter Business Unit and Asset Identification, then select Search.
- The Cost History List page displays. Use it to view the history of an asset's transactions.
The Asset Cost History page displays the total quantity and cost adjusted for this asset. The quantity and cost are adjusted in all cost rows.
- Process complete.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
Video Tutorial Via Panopto
View the external link to Adjust Transfer Recategorize Assets. This link will open in a new tab/window.
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