9.2 ESS Request Absence (Fluid)

Purpose:  Use this document as a reference for requesting time off for employees in ctcLink.

Audience:  Employees.

Enter Absence Request

Navigation:  Employee Self Service (Homepage) > Time (Tile) > Request Absence (tile)

ESS Homepage time tile selection
  1. The Time homepage displays.
  2. Select the Request Absence tile.
Request Absence tile
  1. The Request Absence page displays.
  2. If the user has multiple jobs, select the appropriate Job from the drop-down menu.
  3. Select Absence Name from the drop-down menu.
  4. (Optional) Select Absence Reason.
    • NOTE: If the Absence has to do with FMLA, the Absence Reason is required.
  5. Select a Start Date.
  6. Select an End Date.
  7. Based on the Start and End Date, the Duration will dynamically generate.
  8. If the Absence is not for a full day, select Partial Days.
    • NOTE: PTF will always submit Partial Day absences.
    • None: no part of the absence is a partial day.
    • End Day Only: the last day of the absence is a partial day.
    • Start Day Only: the first day of the absence is a partial day.
    • Start and End Days: both the start and the end days of the absence are partial days.
    • All Days: every day of the absence is a partial day.
Request Absence page
  1. If Partial Days is chosen the user must indicate:
    • Is the End Day a Half Day?  (Yes or No).
    • If the answer is no, then how many hours is the partial day absence for? (Duration in hours).
    • Select the Done button to return to the Request Absence page.
  2. (Optional) Comments are available for the employee (NOTE: these cannot be deleted from the system and are considered public records).
  3. Select the Submit button.
  4. Select the Yes (Status will change to Submitted).
partial days
  1. The process to request an absence is now complete.
  2. End of procedure.

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