ctcLink Reference Center9.2 Self Service9.2 Employee Self Service Employee Self-Service9.2 Viewing or Updating Direct Deposit Information in Employee Self Service

9.2 Viewing or Updating Direct Deposit Information in Employee Self Service

Purpose:  Use this document to view or change/update US direct deposit information in ctcLink Employee Self Service.

Audience:  Employees

Important: One of the bank accounts needs to be set up as Deposit Type of Remaining Balance. In the case of multiple accounts, the remaining funds will be automatically paid to the Remaining Balance account.

Pre-notification is required when employees add or update direct deposit data via Employee Self Service.

  1. Select the Payroll tile from the Employee Self Service home page.
Employee self service page with tiles
  1. Select Direct Deposit from the Payroll navigation collection on the left side of screen.
Payroll page
  1. In the Direct Deposit page, you can view the list of your existing direct deposit accounts with details.
  2. Select the account to open the Edit Account window.
  3. If you are not making changes, select the Cancel button to return to the Direct Deposit page.
Edit Account page
  1. If you select the Remove button, a warning message will appear advising you that if you remove the account, you cannot add a new account(s) until the following day.
Edit account page with removal message
  1. If you select Yes to proceed with removing your direct deposit bank account information, you will be routed to the Direct Deposit page and the following message will appear: “You are not allowed to add any direct deposit entries today.  You will be able to add direct deposit data tomorrow.”

 

Direct deposit message
  1. To make changes to your bank account information:
    • Nickname - Enter a unique account name for each direct deposit entry.
    • Payment Method has been set to Direct Deposit
    • Routing Number - Enter the routing number. (The system validates the Bank Routing Number). Select the information (i) icon to view sample checks with routing number format.

 

Edit Account page
Check example
Edit account page with message pop up
  1. Account Number and Re-type Account Number:  Select the pencil icon to enter the bank account number for the checking or savings account into which you want the money to be deposited.
Edit Account page
  1. Pay Distribution:  Enter pay distribution information.
  2. Account Type:  Select account type.  Valid values are Checking or Savings.
Pay Distribution page
  1. Deposit Type:  Select the deposit type.  Valid values are Amount, Percent or Remaining Balance.

NOTE:  One of your accounts needs to be set up as Deposit Type of Remaining Balance.  In the case of multiple accounts, the remaining funds will be automatically paid to the Remaining Balance account.

Edit Account page
  1. Amount: Select this option if a fixed dollar amount should be deposited in this account.
  2. Percent: Select this option if a specific percentage of your net pay should be deposited in this account.
  3. Remaining Balance: Select this option if the balance of your pay is to be deposited in this account.

 

When selecting Save, your direct deposit account information is updated and you will be routed to the Direct Deposit page.

Direct Deposit page

You will receive an email notification that your direct deposit request has been successfully submitted.  The email will show the date and time, based on the system date and time, when the action took place.

Process Complete.

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