9.2 Process SAP in Batch

Purpose: Use this document as a reference on how to Process Standard SAP in batch using ctcLink.

Audience:  Financial Aid Staff.

You must have at least one of these local college managed security roles:

  • ZC FA SAP Prcs
  • ZD FA Director
  • ZD FA SAP Prcs
  • ZZ FA SAP Prcs

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Process SAP in Batch

Navigation:  NavBar > Navigator > Financial Aid > Satisfactory Academic Progress > Process SAP

  1. The Process SAP search page displays.
  2. Enter the desired new or existing Run Control ID.
  3. Select the Add or Search button.  
Process SAP run control page
  1. The Process SAP page displays.
  2. In the Input Parameters section, enter Academic Institution.
  3. Enter the Academic Career = UGRD.
  4. Enter the Term.
  5. In the Selection Criteria, select Standard SAP Selection from the drop-down list.
  6. Use the Processing Option drop-down menu to select Update and Report.
  7. Select the Update using most recent evaluation term (Pass 2) check-box.
  8. Select the Don't Run if SAP Status Exists check-box.
  9. Select the Run button.
Process SAP
  1. The Process Scheduler Request page displays.
  2. The SFA_SAP_BDRV checkbox will be selected by default.
  3. Select OK.
Process scheduler request page
  1. The Process SAP page displays.
  2. Note the Process Instance number, and use it to track the status of this SAP run on the Process List page.
  3. Select the Process Monitor hyperlink.
Process SAP page with run process monitor link annotated
  1. The Process Monitor page displays.
  2. At the Process List tab, select the Refresh button until the process achieves Success and Posted status.
Process List page
  1. You have successfully processed SAP in batch.

Review Report Data - (Optional)

Navigation:  NavBar > Navigator > Financial Aid > Satisfactory Academic Progress > Review Report Data

  1. The Review Report Data search page displays.
  2. Enter the User ID.
  3. Enter the Run Control ID.
  4. Select the Search button.
Review Report Data run control page
  1. The Review Report Data page displays.  
  2. Review SAP data to ensure results are as expected.
Review Report Data page
  1. The optional process is now complete.
  2. End of procedure.