9.2 Process SAP in Batch
Purpose: Use this document as a reference on how to Process Standard SAP in batch using ctcLink.
Audience: Financial Aid Staff.
You must have at least one of these local college managed security roles:
- ZC FA SAP Prcs
- ZD FA Director
- ZD FA SAP Prcs
- ZZ FA SAP Prcs
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Process SAP in Batch
Navigation: NavBar > Navigator > Financial Aid > Satisfactory Academic Progress > Process SAP
- The Process SAP search page displays.
- Enter the desired new or existing Run Control ID.
- Select the Add or Search button.
![Process SAP run control page](https://media.screensteps.com/image_assets/assets/002/131/854/original/95ae4d74-838f-4d93-aa82-5c32d8535ac2.png)
- The Process SAP page displays.
- In the Input Parameters section, enter Academic Institution.
- Enter the Academic Career = UGRD.
- Enter the Term.
- In the Selection Criteria, select Standard SAP Selection from the drop-down list.
- Use the Processing Option drop-down menu to select Update and Report.
- Select the Update using most recent evaluation term (Pass 2) check-box.
- Select the Don't Run if SAP Status Exists check-box.
- Select the Run button.
![Process SAP](https://media.screensteps.com/image_assets/assets/004/964/658/original/d291994b-1b59-4d85-8f41-f0b56fd454c4.png)
- The Process Scheduler Request page displays.
- The SFA_SAP_BDRV checkbox will be selected by default.
- Select OK.
![Process scheduler request page](https://media.screensteps.com/image_assets/assets/004/964/660/original/591e539e-c605-465a-b3f0-f33d282117b5.png)
- The Process SAP page displays.
- Note the Process Instance number, and use it to track the status of this SAP run on the Process List page.
- Select the Process Monitor hyperlink.
![Process SAP page with run process monitor link annotated](https://media.screensteps.com/image_assets/assets/004/964/662/original/4d554bb5-16cd-4b48-b188-450047bc5b19.png)
- The Process Monitor page displays.
- At the Process List tab, select the Refresh button until the process achieves Success and Posted status.
- You have successfully processed SAP in batch.
Review Report Data - (Optional)
Navigation: NavBar > Navigator > Financial Aid > Satisfactory Academic Progress > Review Report Data
- The Review Report Data search page displays.
- Enter the User ID.
- Enter the Run Control ID.
- Select the Search button.
![Review Report Data run control page](https://media.screensteps.com/image_assets/assets/002/131/853/original/581ee0cf-6106-48c0-b87d-c947ea9bfa96.png)
- The Review Report Data page displays.
- Review SAP data to ensure results are as expected.
![Review Report Data page](https://media.screensteps.com/image_assets/assets/001/738/374/original/2ef23345-0ce1-4d29-951d-41a081682d6a.png)
- The optional process is now complete.
- End of procedure.