9.2 Post a Third Party Payment

Purpose: Use this document as a reference for how to post a third party payment for an individual student in ctcLink.

Audience: Cashiers, Bursars

Post a Third Party Payment

Navigation:  NavBar > Navigator > Student Financials > Charges and Payments > Post Corporation Transaction

  1. The Corporate Post search page displays.
  2. Enter Business Unit.
  3. Enter External ID.
  4. Select Account Type = "TPC".
  5. Enter Item Type.
  6. Select Add.
Corporate Post search page
  1. The Corporate Post page displays.
  2. Select the Third Party Information link.
Corporate Post page
  1. The Third Party Information page displays.
  2. Enter or select the Contract Number in which the student has been assigned.
  3. Enter or select the Student ID in the Contract ID field.
  4. Select OK.

If you have a payment for more than one student, you will need to process each student as an individual transaction. For example, you receive a payment for 5 students. You will post 5 corporate transactions.

Third Party Information page
  1. The Corporate Post page displays.
  2. Enter the Amount and the Term.
  3. The Reference Number is an optional field.
  4. Uncheck the Use Excess Acct box.
  5. Select Post.
Corporate Post page
  1. Section complete.

Verify Payments on the Corporate Account

Navigation:  NavBar > Navigator > Student Financials > View Corporate Accounts

Use this page to verify the student's balance was paid.

  1. The Corporate Accounts search page displays.
  2. Enter Business Unit.
  3. Enter External Org ID.
  4. Select Search..
Corporate Accounts search page

The Corporate Account is similar to the student's Customer Account.  You can drill down into various terms and account types to find information pertaining to the Corporate Account.

  1. The Corporate Accounts page displays.
  2. Select Account Details for the term in which you would like to verify payment.
Corporate Accounts page
  1. The pop up window asking for Contract Number and Contract ID is optional information.  You can input the information, if available. If not, select OK and it will take you to the account details page.
contract number pop up window
  1. The Account Details page displays.  It will show you the form of payment and the student's balance, if any remains.  You can drill down once more by selecting Item Details to see more information about the payment transaction.
Account Details page
  1. The Payment Line Details page displays.  Note the footprint of our $7000.00 Third Party Payment.
Payment Line Details page
  1. Process complete.

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