Managing Student Attributes

Purpose:  Use this document as a reference for how to add and update a student's attributes in ctcLink.

Audience: Student Services staff.

You must have at least one of these local college-managed security roles:

  • ZC SR Student Program
  • ZD SR Student Program
  • ZZ SR Student Program
  • ZZ Student Program Limited

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Adding and Updating Student Attributes

Navigation: Records and Enrollment > Career and Program Information > Student Program/Plan

An attribute must be added to the term activated program/plan stack. Associated Student Groups should not be added or edited unless the attributes are added after the last day of the term and before the final reporting deadline.

For reporting purposes, the Effective Date should be dated the day before the first day of the term. Coding guidelines for student attributes can be found in the Student and Course Coding Manual at SBCTC.

  1. The Student Program/Plan search page displays.
  2. Enter Search Criteria to identify your student.
  3. Select Search.
  4. The Student Program tab displays.
  5. Select Include History (bottom-right of the page).
  6. Select the Add a New Row [+] button.
  7. Enter or look up the Effective Date. The Effective Date should be dated the day before the first day of the term or earlier.
  8. Select Program Action = "DATA."
  9. Select the Student Attributes tab.
  10. The Student Attributes tab displays.
  11. Enter or look up Student Attribute.
  12. Enter or look up Student Attribute Value.
  13. Primacy value: Leave blank. SBCTC Data Services does not collect student attribute primacy data, which does not affect the reporting of student attribute data in any way.
  14. Select Save.
  15. Process complete.

Deleting a Student Attribute

Navigation: Records and Enrollment > Career and Program Information > Student Program/Plan

  1. The Student Program/Plan search page displays.
  2. The default option is Find an Existing Value.
  3. Enter Search Criteria to identify your student.
  4. Select Search.
  5. The Student Program tab displays.
  6. Select Include History (the bottom-right portion of the page).
  7. Select the Add a New Row [+] button.
  8. Enter the Effective Date, which is after the student's last eligible term and before the start of the next term.
  9. Select the Program Action = "DATA."
  10. Select the Student Attributes tab.
  11. Select the [-] button in the Student Details section to delete the appropriate Student Attribute and Student Attribute Value. If there is more than one Student Attribute/ Student Attribute Value, you can delete one or more without affecting the remaining attributes.
  12. Select Save.
  13. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

View the external link to Add, Update, and Delete Student Attributes. This link will open in a new tab/window.

2 Comments

Alex Wallace

Any way to do this in batch?
I didn't see anything in the Ref. Center.

Tanjagay Martin

Hi Alex, Great question, and you are correct--colleges do not have the option to mass assign attributes. Have a fantastic day!~Tanjagay Martin | CS Core Trainer

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