Updating External Organization School Course Classification & School Subject Maintenance
Purpose: Use this document as a guide to requesting record creation in School Course Classification and/or School Subject Maintenance Tables
Audience: Student Records Staff.
You must have at least one of these local college-managed security roles:
- ZD CC Organizational Display
- ZD CC Super user
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Those building Transfer Credit Rules may need Courses or Subjects added to the catalog of the institutions they are transferring credit from. To add new Courses or Subjects to the catalog, file a ticket with an attached External Organization Record Request. File a ticket only if you want to add new Courses or Subjects, not to update existing records.
The External Organization Record Request file provides Support with the information needed to build a new Course or Subject. There is a tab for Courses and another for Subjects. Your file can include multiple organizations and as many courses and subjects as needed. Do not modify the file columns, and make sure that the provided field values follow the format listed below.
External Organization Record Request
It is important that you only submit the data that needs to be added. Please refrain from using this form to edit existing records.
How to convert a Google Sheet file to Excel:
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- In the drop-down menu, hover over the option that says "Download."
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External Org IDs are found in the Organization Table.
Navigation: Campus Community > Organization > Create/Maintain Organization > Organization Table
If the Subject does not already exist, it must be added first. It is not necessary to submit Subject information for Subjects that already exist. Please only complete the Subject information when it needs to be added.
|
COURSE Tab Field |
Entry | Character Limit |
|---|---|---|
| External Org ID |
Example: 000142583 |
|
| School Subject | Example: ENG | 8 |
| School Course Nbr | Example: 246 | |
| Effective Date | 01/01/1901 | |
| Status as of Effective Date |
A | |
| External Subject Area |
UNID |
|
| External Career |
Indicate: UGRD or CNED |
|
| External Course Type |
CRS |
|
| Course Level |
RG |
|
| Description |
Example: Research Writing |
30 |
| Short Description |
Example [Subject+Course]: ENGL246 |
10 |
| External Units | Example: 5 | Decimals OK |
| SUBJECT Tab Field | Entry | Character Limit |
|---|---|---|
| External Org ID |
Example: 000142583 |
|
| School Subject |
Example: ENGL |
8 |
| Effective Date |
01/01/1901 |
|
| Status as of Effective Date |
A |
|
| Description |
Example: ENGL |
|
| Short Description |
Example: ENGL [Repeat Subject] |
|
| External Subject Area |
UNID |
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