9.2 Adding Disability & Accommodation Information

Purpose:  Use this document as a reference for recording and tracking employee disability and accommodation information in ctcLink.

Audience: HR Specialists and HR Administrators.

Warning: This page is only accessible to those with the CTC_Disability_ADMIN Security Role. Please contact your local Security Administrator for additional information, if needed.

Add Disability & Accommodation Information

Navigation:  NavBar > Navigator > Workforce Administration > Personal Information > Disability > Disabilities

  1. The Disabilities search page displays.
  2. Enter the Empl ID.
  3. Select the Search button.
disabilities search page
  1. The Disabilities page displays.
  2. Check the Disabled box to indicate that the person is disabled.
  3. Select the Save button.
  4. NOTE: If there is NO ACCOMMODATION associated with the Disability at this time, select SAVE and your entry is complete.
  5. If there IS an Accommodation associated with the Disability, select SAVE and continue to next step.
Disabled checkbox
  1. Select the Accomm Request tab.
  2. The Accomm Request page displays.
  3. Enter the effective date of the request in the Date of Request field.
  4. Enter necessary comments in the Comment box.  
  5. The Supervisor ID will default in the Responsible ID field, change if needed.
  6. In the Request Status section, the As of Date and Status will default, change if needed.
  7. In the Disability section, select a Diagnosis Code from the lookup menu.
Accomm Request tab
  1. Select the Accomm Option tab.
  2. The Accomm Option tab displays.
  3. In the Accommodations/Alternatives section, select the Type from the lookup menu.
  4. Check the Employer Suggested Option box, if applicable.
  5. Enter any costs associated with the accommodation in the Cost field.
  6. Enter a description in the Description field, to detail the accommodation.
  7. The Status will default to Consider, change if needed.
  8. The Status Date will default to today's date, change if needed.
  9. Skip the Accomm Job Task tab, because there are no Job Tasks associated with positions at this time.
  10. Select the Save button.
Accomm Option tab
  1. The process to add a request for disability and accommodation for an employee is now complete.
  2. End of procedure.

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