9.2 Run a Search Match

Purpose:  Use this document as a reference to search for an existing Employee ID (Empl ID); to avoid duplicate entries in ctcLink.

Audience:  Human Resources Specialist.

Search Match Functionality is used during the New Hire business process to verify an EMPL ID/SSN does not already exist in either the HCM or Campus Solutions environments prior to the Hire.

Therefore, it is important that you do not skip this search/match process in order to prevent multiple Empl IDs for one employee. Note that personal data is not visible for verification until after the Hire process has been completed.

Perform a Search/Match

Search Match Process

Navigation:  NavBar > Navigation > Workforce Administration > Personal Information > Search Match Internal/External

  1. The Search/Match Integrated search page displays.  
  2. In the Search Type drop-down menu, select Person.
  3. In the Search Parameter lookup field, select PSCS_TRADTIONAL.
  4. Select the Search button.
Search/Match Integrated search page
  1. The Search Criteria page displays.
  2. In the Search Result Code lookup field, select the PSCS_TRAD_RESUL option.  
  1. Enter values for the following fields:
    1. First Name Search
    2. Last Name Search
    3. National ID
    4. Note: You can search by entering the First Name and Last Name only OR the National ID only, but it is best to enter at least 2 Search Values in order to activate the Search button.
  2. Select the Search button.

Based on your Results you will have two options: A or B

A:  If a potential match is not found a Message box will appear stating that your Search Criteria did not return any results.

  1. Select the OK button. Search Match is complete.
results message
  1. Navigate to the Add A Person page to begin new hire process.  Refer to QRG titled Adding a New Employee and a Job Instance .

B:  If a potential match is found the Search Results Page will appear.

  1. Select the Results 2 tab to verify the National ID (SSN).
  2. Copy the Empl ID (copy with cursor or manually record on paper).
  3. Select Return to Search Criteria.
  4. Search Match is complete.
  5. Navigate to the Add A Person page to begin new hire process.
Results 2 tab

Add a Person (Fluid)

Navigation:  Workforce Administrator (Homepage) > New Hire Tasks (Tile)

Workforce Administrater select new hire tasks
  1. Enter the Empl ID from previous section into the Person ID field.
  2. Select the Add Person button.
  3. Use the following reference guide as a resource to complete this process:  9.2 Adding an Employee Instance - Employee.
  1. The process to perform a search/match and verify existing match is now complete.
  2. End of procedure.

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