Reverse Job Effective Dated Row
Purpose: Use this document as a reference for removing a new effective date row in Job Data, that was created incorrectly as a result of the Job Effective Dated Row Insert process, for a single group of employees in ctcLink.
Audience: Human Resource Specialists and/or Human Resource Administrators.
You must have at least one of these local college managed security roles:
- ZC HR Employee Maintenance
- ZZ HR Employee Maintenance
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
WARNING: All data entries for this process must be identical to the data entries used for the Job Effective Dated Row Insert that is being removed (i.e. Company, Effective Date, Action, Reason, Pay Group).
Reverse Job Effective Dated Row
Navigation: Workforce Administration > CTC Custom > CTC Processes > Reverse Job Eff. Dated Row
- The Reverse Job Eff. Dated Row run control search page displays.
- Select the Add New Value tab. (This step is strictly for the first run; after that you may use this new run control).
- NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA220_ADM_FYR_5 (Institution, Admissions Letter, Summer, FYR Admit Type).
- Select the Add button.
- The Reverse Job Effective Dated Row page displays.
- Select the appropriate Company.
- Enter/Select the Effective Date for the Job Data Insert.
- Select the appropriate Action for the Job Data Record.
- Select the appropriate Reason (optional but highly recommended).
- Select the appropriate PayGroup.
- Select the appropriate Department (if applicable).
- Select Run.
- The Process Scheduler Request page displays. Select OK (this will activate the run).
- Please refer to the Process Scheduler Request steps for further instructions.
- Please refer to the Report Manager steps for further instructions.
- Select the CTC_XJEDI_AE report link.
- The Report pagelet displays.
- Select the JOB_EFFECTIVE_DATE hyperlink to view the actual results.
- A separate window displays containing the results. It is best to save or print these results for validation.
NOTE: You should ALWAYS VALIDATE your data at the end of this process. Select a few individuals from the report to validate in Job Data. (Navigation: Workforce Administration > Job Information > Job Data)
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
Video Tutorial via Panopto
View the external link to Reverse Job Effective Dated Row. This link will open in a new tab/window.
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