Creating a Supervisor ID Mass Update

Purpose: Use this document as a reference to change the Supervisor ID in Job Data, from one Empl ID to another for a group of employees.

Audience: Human Resource Specialists and/or Human Resource Administrators

You must have at least one of these local college managed security roles:

  • ZC HR Employee Maintenance
  • ZZ HR Employee Maintenance

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Creating a Supervisor ID Mass Update

Navigation: Workforce Administration > CTC Custom > CTC Processes > Supervisor ID Mass Update 

  1. The Supervisor ID Mass Update search page displays.
  2. If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and select the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and select the Add button.
    • NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA220_ADM_FYR_5.
  3. The Supervisory ID Mass Update page displays.
  4. Select the appropriate Company.
  5. Enter/Select the Effective Date for the Job Data Insert.
  6. Select the appropriate Action for the Job Data Record.
  7. Select the appropriate Reason (optional but highly recommended).
  8. Enter/Select the appropriate From Supervisor ID.
  9. Enter/Select the appropriate To Supervisor ID.
  10. Select the appropriate Department (if applicable).
  11. Select Run to activate the process request.

WARNING: The system WILL NOT create/insert a new row for an employee with an effective dated row that is greater than the date entered in step #5; or if the employee has an Expected Job End Date less than the effective date in step #5.

Should an employee have a future dated row greater than the effective date entered in step #5; a manual entry will need to be created Job Data.  Additionally, if an employee has an Expected Job End Date that is less than the date entered in step #5; a manual entry will need to be created in Job Data.

Be sure to check your report results for validation.

This process WILL create an effective dated sequence for multiple actions with the same effective date.

Supervisor ID Mass Update run control page
  1. The Process Scheduler Request pagelet displays.
  2. Please refer to the Process Scheduler Request steps for further instructions.
  3. Please refer to the Report Manager steps for further instructions.
  4. A new window opens with results.
  5. Save the report (PDF file).
  6. Select an employee on the report.
    • NOTE: You should ALWAYS VALIDATE your data at the end of this process. Select a few individuals from the results list to validate in Job Data.  (Navigation: Workforce Administration > Job Information > Job Data)
  7. Remember to look for those employees with a future dated row greater than the date selected for this process. Those employees will need to be updated manually.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial via Panopto

View the external link to Creating a Supervisor ID Mass Update. This link will open in a new tab/window.

0 Comments

Add your comment

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.