Modifying a Birthdate

Purpose: Use this document as a reference for modifying a birth date in ctcLink.

Audience: HR Admins.

You must have at least one of these local college managed security roles:

  • ZC HR Employee Maintenance
  • ZD HR Inquiry
  • ZD HR Central Config VW
  • ZD HR Employee Maintenance VW
  • ZD HR Limited Person Job Info
  • ZZ HR Employee Maintenance
  • ZZ SS Workforce Administrator
  • ZD HCM SOGI - View SOGI role is required for users to view Pronouns and SOGI on the Personal Data page.
    Access to Add/Update Personal Data Biographical fields are given though the other roles listed above.

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Modify a Birthdate

Navigation:  Workforce Administration > Personal Information > Modify a Person

  1. The Personal Information search page displays.
  2. Enter the employee’s employee ID  In the Empl ID field.
  3. Select the Search button.
  4. The Biographical Detail tab displays.
  5. In the Biographic Information section, enter the new Date of Birth.
  6. Leave the Birth State and Birth Location fields blank.
  7. Select the Save button at the bottom-left of the page.

 IMPORTANT!– If an error message displays after selecting the Save button, the effective dates on the page are set to 1901. They must be updated in order to proceed. Proceed to the following steps.

  1. A warning message displays. Select the OK button.
  2. The Personal Information page displays.
  3. Select the Correct History button (at the bottom of the page). If you do not have this button, contact your HR Administrator for additional assistance.
  4. Change the Effective Date fields to the current date on the Biographical Details page, Name section, and on the Biographical History section.
  5. Select the Contact Information tab. The Confirmation page displays.
  6. Select the Edit/View Address Detail link. The Address History pagelet displays.
  7. Change the Effective date field to the current date.
  8. Select the OK button.
  9. Select the Regional tab. The Regional page displays.
  10. Change the Effect Date field to the current date.
  11. Select the Biographical Information tab. The Biographical Details page displays.
  12. Change the Birthdate in the Date of Birth field to the correct date.
  13. Select the Save button.

End of procedure.

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