Entering an FTE Change

Purpose: Use this document to enter a FTE change in ctcLink.

Audience: Human Resources staff.

You must have at least one of these local college managed security roles:

  • ZC HR Employee Maintenance
  • ZD HR Central Config VW
  • ZD HR Admin View Job Data
  • ZD Benefits Employee Data Inq
  • ZD HR Employee Maintenance VW
  • ZD HR Limited Person Job Info
  • ZZ HR Employee Maintenance
  • ZZ SS Workforce Administrator
  • ZZ FWL HCM Pay Process

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Entering a FTE Change

Navigation: Workforce Administration > Job Information > Job Data

  1. The Job Data search page displays.
  2. Enter the desired information into the Empl ID field.
  3. Select the Search button.

The Work Location page enables you to specify employee information, such as position, regulatory region, company, department, and location.

The information displayed on this page reflects the last action for this employee, which was a departmental transfer.

  1. The Job Data page displays.  The Work Location tab defaults.
  2. You need to add a new row to record the FTE change. Select the Add a new row button.

Every Job Data record has an Action associated with it. Examples are:

  • Hire
  • Leave of Absence
  • Termination
  • Transfer

When you select an action that makes changes to an employee's data, you could be changing the employee's status. The employee status is not user-selected; rather, it is derived (or set) based on a selected action. This is important because a change in employee status can affect both benefits and payroll processing.

  1. Select the Action menu and choose the Data Change item from the drop-down list.

Actions have associated Reasons. The action tells the PeopleSoft system what to do; the reason describes why it should be done.

For reporting purposes, it is important to accurately select the appropriate reason code.

  1. Select the Reason menu and choose the Status Change item from the drop-down list.
  2. Select the Job Information tab.

The Job Information page enables you to specify details, such as job code and employee class, You can also specify whether an individual is a full-time or a part-time employee and whether the employment is regular or temporary.

  1. The Job Information page displays.
  2. The Standard Hours field specifies the total number of hours that an employee will work in a given period. Enter the desired information into the Standard Hours field.
  3. Select the Save button.

End of procedure.