9.2 Course Catalog (Fluid)

Purpose:  Use this document as a reference for how to update course catalog in Fluid, using the Curriculum Management section of the CS Staff Homepage.

Audience:  Student Services staff

Course Catalog

Navigation: CS > Main Menu > ctcLink CS Staff Homepage > Curriculum Management > Course Catalog > Course Catalog

  1. On the Course Catalog Search input available search criteria:
    • Institution (required)
    • Subject Area
    • Catalog Nbr
    • Campus
    • Course ID
    • Description
  2. Select Search.
Course Catalog Find an Existing Value tab
  1. Select the desired course from the Search Results.
  2. If making corrections to an existing row, select the Correct History button. Otherwise, use the Add a New Row [+] icon to add a new effective dated row.
Catalog Data tab
  1. Enter/Select desired data for the following fields:
    • Effective Date
    • Status = "Active" for courses valid at your institution
    • Description
    • Long Course Title
    • Long Description
    • Minimum Units
Catalog Data tab
  1. Verify these fields or adjust as necessary:
    • Maximum Units
    • Academic Progress Units
    • Financial Aid Progress Units

NOTE: Academic progress units are usually equal to the Minimum/Maximum Units, except for a variable unit class.

Financial Aid Progress Units are usually equal to the Minimum/Maximum Units, except for a variable unit class.

  1. Enter the Course Contact Hours.
  2. Select the Grading Basis for this course.
  3. If the course may be repeated for additional credit, check the Repeat for Credit box.

 

  1. If you have checked the Repeat for Credit box, you may also indicate if students can enroll in this course multiple times per term. If multiple enrollments per term are allowed, check the Allow Multiple Enroll in Term check box.
  2. The Total Units Allowed field is automatically populated to the maximum units for the course.
    1. However, if you have checked the Repeat for Credit box, you may edit and increase this value.
    2. This value must be equal to or greater than the maximum units for the course.
  3. The Total Completions Allowed field is automatically populated to 1.
    1. However, if you have selected the Repeat for Credit check box, you may edit and increase this value. This value must be equal to or greater than 1.
Catalog Data tab

Optional Step: Select an Equivalent Course Group for the course as necessary. 

  1. Select the applicable Course Attribute(s) and Course Attribute Value(s) that describe the course offering.

NOTE: All courses must have at least a Fund Source and Course Intent.

  1. Optional Step: Enter any applicable Course Topics.
  2. Use the Description tab to define course topics associated with a course.
  3. Select the Offerings tab.
Catalog Data tab
  1. Enter/Select desired data in the following fields:
    • Catalog Nbr
    • Academic Institution
    • Academic Group
    • Subject Area
  2. The Academic Organization field is automatically populated from the Academic Organization linked to the selected Subject. This value can be changed as necessary.
  3. The Academic Career field is automatically populated based on the Academic Organization. This value can also be changed as necessary.
  4. Dynamic Class Date Rule and OEE Dynamic Date Rule are automatically populated based on the Career setup. These values should not be changed.
  1. Select the Campus.
  2. Use the Course Approved field to select the approval status.
  3. As desired, select the following check boxes:
    • Allow Course to be Scheduled
    • Catalog Print
    • Print Instructor in Schedule
    • Schedule Print
    • Schedule Term Roll
Offerings tab
  1. Optional Step: Select the applicable Enrollment Requirement Group group to link requisites to the course.
  2. Select the applicable CIP code for the course.
  3. Select the Components tab.
Offerings tab
  1. Select a Course Component for the offering.  The course component indicates the parts of the course offering (Ex. lecture, laboratory, clinical).
  2. One course offering can have multiple components. Use the Add a New Row [+] icon to add additional rows for multiple component courses.
  1. Enter/Select desired data for the following fields:
    • Instructor Contact Hours
    • Final Exam
    • LMS Extract File Type of XML V1.1 (req to authenticate) for courses that will interface with Canvas
  2. As desired, select the following check boxes or options:
    • Auto Create
    • Graded Component
    • Primary Component
    • Add Fee
    • Instruction Mode
    • Attendance Type
    • Room Characteristic
  3. Select the Save button.
Components tab
  1. Process complete.

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