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HH.001.6 Manage Time and Labor Enrollments (Project Archive)
The information below is intended to provide colleges guidance on performing a User Acceptance Test on the Hire to Payroll business process. This step in the User Acceptance Test process will be executed whether a college uses TAM or not as each employee must be enrolled in time reporting. The high level flow for the Hire to Payroll process shows this step (HH.001.6 - Manage Time and Labor Enrollments) being executed simultaneously with the next two steps (HH.001.7 - Manage Benefit Enrollments, HH.001.8 - Process Absence Entitlements). The business process flow diagram for this step (HH.001.6 - Manage Time and Labor Enrollments) shows the 'next' step in the process as HH.001.10 - Enter and Process Time, which is the logical next step for managing time entry, with the expectation that by test end, all steps HH001.6 - HH.001.8 are complete. The steps below are only part of what is needed to complete an end-to-end test of the full business process for hiring an employee and ensuring their data is ready to begin payroll processing. Coordination with other colleagues, such as those who manage hiring, benefit enrollment or process leave at your college in advance of commencing testing is key to success. In the same way that it doesn't take a single individual to operate the business of running a college it will require coordination across departments to successfully test a business flow from beginning to end. The HH.001 - Hire to Payroll end-to-end test is considered complete when the job information, related time, leave and benefits are entered for the population of employees used in executing the test. The end result is employee data that will be ready and available for a payroll test. Actual execution of the payroll test is performed in a separate UAT HF.002 - Payroll to FIN (GL/AP). Incorporating Data Validation into the Data/Transaction Selection for Executing UAT: One aspect of a successful User Acceptance Test is understanding how legacy data has been converted and ensuring that colleges have tested data scenarios that use the converted data as part of the test activity. In this way colleges can test 'real life' situations for things like enrolling a block of converted nursing students, or enrolling converted Running Start students into a dynamically dated orientation class. By including such data scenarios colleges can ensure they really understand how the student data was converted into PeopleSoft, in case the way the data converted presents a particular problem for the institution. With this approach, there is time to find such data conditions prior to the final round of conversion, the Dry Run prior to Go Live. -
Process an Individual Student to Collections
Updated on: Dec 20, 2023
Purpose: Use this document as a reference for how to manually add a student to collections in ctcLink. Audience: Student Financials staff. -
Create/Update an Adjustment Calendar
Updated on: Dec 01, 2023
Purpose: Use this document as a reference for creating a new Adjustment Calendar. Audience: Student Financials staff, Finance staff. -
Create a Third Party Sponsor Invoice Video (9.0)
Updated on: Nov 26, 2019
Purpose: Video explaining how to create a third party sponsor invoice within Student Financials Audience: Cashiers, Bursars -
Deleting Extract Bills
Updated on: Jul 24, 2024
Purpose: Use this document as a reference for deleting extract bills in ctcLink. Audience: Billing staff -
Create Online Payments - 20c - Business Process Map
Create Online Payments 20c -
9.2 Overriding Incoming Aggregate Aid Data
Updated on: Jan 07, 2023
Purpose: Use this document as a reference on how to override incoming aggregate aid data using ctcLink. Audience: Financial Aid staff. Use the Aggregate Aid Data page to ensure that a student does not exceed annual and lifetime limits for certain award programs. This page displays the student's aggregate data and also allows you to enter external aid received and update lifetime total amounts for each aggregate area, cumulated by aid year. The page is updated by internal awarding and packaging processes as well as your manual entries. Be sure to enter all external aid for the corresponding aid year to ensure that proper annual limits are evaluated during the awarding and packaging process. This is especially important for a student who is a mid-year transfer student and has received aid from another institution. All current year aid must be assessed to determine eligibility of remaining annual level limits. This is required regardless of how Aggregate Source is set for the student. This page also displays the corresponding NSLDS aggregate total for possible use during the awarding and packaging process. For a deeper-dive explanation of how the Aggregate Aid Data pages function, please review the NSLDS information found in the following business processing guides: Pell Business Processing Guide Loan Business Processing Guide NSLDS Transfer Monitor Business Processing Guide -
Prompt Tables to Use
Updated on: Jan 19, 2024
Purpose: Provide a list of records to use as prompt tables for specific fields.Audience: Query Developers -
9.2 Entering US Tax Distribution Information
Updated on: Aug 17, 2022
Purpose: Use this document to enter US tax distribution information in ctcLink. Audience: Payroll Specialists. -
Cost Adjust/Transfer Assets - 24b - Business Process Map
Cost Adjust/Transfer Assets 24b
