9.2 Entering Adjustment Vouchers

Purpose:  Use this document to enter adjusted vouchers for Accounts Payable in ctcLink

Audience:  Finance/Accounts Payable staff.

Entering Adjustment Vouchers

Navigation:  NavBar > Navigator > Accounts Payable > Vouchers > Add/Update > Regular Entry

  1. The Voucher search page displays.
  2. Select the Add a New Value tab.
  3. Select Voucher Style = "Adjustments".
  4. Enter Short Supplier Name.
  5. Enter Invoice Date.
  6. Select Add.
Voucher Add a New Value tab

The Invoice Information page enables you to enter or view invoice information, including invoice header information, non-merchandise charges and voucher line and distribution information.

The Pay Terms page is populated with default payment terms.  Some of the default terms are:  30/60/90EM, Next Month, Net30 and EOM.

  1. The Invoice Information tab displays.
  2. In the Copy From Source Document section:
    1. Enter Voucher ID.
    2. Select Copy to Voucher.
Invoice Information tab
  1. The Invoice Information fields populate from the copied voucher.
  2. Enter Total.
  3. Enter Description.
  4. Enter Line Amount.
  5. Enter Merchandise Amt.
  6. Use the GL Unit field to enter the General Ledger business unit that will be charged with the expense coded on the distribution line.
  7. Select Save.
Invoice Information tab
  1. Process complete.

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