9.2 Create a Payment via Express Payment

Purpose: Use this document as a reference for creating an Express Payment in ctcLink.

Audience: Accounts Payable staff

There are many payment creation methods available in ctcLink.  This guide will help you create an Express Payment.  Express Payments run an immediate pay cycle.  Note that you can only work with one or more vouchers from a single supplier at a time and only one payment to that supplier can be generated.

Creating an Express Payment

Navigation:  NavBar > Navigator > Accounts Payable > Vouchers > Add/Update > Regular Entry

  1. The Voucher search page displays.  It defaults to the Add a New Value tab.
  2. Select Find an Existing Value.
  3. Enter a Voucher ID or search for a voucher to pay via Express Payment.
  4. Select Search.
Voucher Find an Existing Value page
  1. The Summary page displays.
  2. Select Payments.
Summary page
  1. The Payments page displays.
  2. Select Express Payment.
Payments page
  1. The Express Payment page displays.
  2. In the Select Voucher section, first select a Server and then select Create Payment.
Express Payment page
  1. The Express Payment Manager - Pay Cycle page displays.
  2. In the Pay Cycle Status section, select Refresh until the Status changes from 'Running' to 'Approved'.
Express Payment Manager Pay Cycle page
  1. If you want to review the Trial Register, select Trial Register.
Express Payment Manager Pay Cycle page
  1. The Trial Register run control ID search page displays.
  2. Create or select a run control.
  3. Select Search.
Trial Register Find an Existing Value page
  1. The Register page displays.
  2. Select the standard Pay Cycle provided by SBCTC.
  3. Select Run.
Register page
  1. The Process Scheduler Request page displays.
  2. Select the Trial Register process.
  3. Select OK.
Process Scheduler Request page
  1. The Process Scheduler Request page disappears.  The updated Register page displays.  Note the Process Instance number.
  2. Select Report Manager.
updated Registre page
  1. The Report Manager page displays.
  2. Select Administration.
  3. Select the link in the Description column whose Prcs Instance is the same as Step 23 above.  The PDF job output representing the AP Trial Payment Register opens in a new window.  Review the report, then close the new window.
Administration page
AP Trial Payment Register report
  1. Select Go back to Trial Register.
Administration page
  1. The Register page displays.
  2. Select Pay Cycle Manager.
Register page
  1. The Pay Cycle Manager page displays.
  2. In the Pay Cycle Results section, there will be a process row with a description of 'Produce Positive Payment File'.  On that row, select a Server Name.  The Output Destination will default.
  3. Select Process.
Pay Cycle Manager page
  1. In the Pay Cycle Status section, select Refresh until the Status changes from 'Running' to 'Formatted'.
Pay Cycle Manager page
  1. A third process, Produce Positive Payment will then be available. Select Process to produce the positive payment file.
  2. Back in the Pay Cycle Status section, select Refresh until the Status changes to 'Completed'. Note that payments must be posted – refer to the Posting Payments QRG.
  3. Process complete.

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