FF.002.2 Generate Award/Contract - VC01
User Acceptance Test Overview
Generate the grant award in CtcLink is the next process when creating a grant. This process then creates a Project in the Project Costing module and also creates a Contract in the Customer Contract module. These items are important when billing or invoicing the grant.
**Important Tip** In order to show the true business process please share the Project ID number(s) and Activity ID(s) to your colleagues who are testing the Purchasing and Travel modules; so they can create transactions that you can later invoice.
To use this UAT guide first review the business process flow diagram below, which outlines the various steps to complete the test activities. Note that the business process flow diagram has distinct places where one can start testing this process, noted by a green 'Start' circle. Use the diagram, following the arrows to each step that must be executed. Use the Quick Reference Guide (QRGs) links, also below, to find the instructions on how to execute each step. The Quick Reference Guides are numbered to match each box on the flow diagram to assistant testers with following the flow of the business process. Once testing is complete for each box on the flow diagram, click the link in the Next Step (Tier 2) in the High Level UAT Framework section to access the next UAT Guide.
Business Process Flow Diagram
Self-Paced Training Materials (Advanced Prep)
To prepare yourself in advance for the richest testing experience below are additional resources and (where applicable) links to relevant video content.
Additional Resources
- Activating a Fixed Fee Contract
- Activating Prepaid Contract
- Changing a Cost Reimbursable Pending Contract to a Fixed Price Contract
- Closing a Grant/Project/Contract
- Contract Types
- Correcting Accounting Entries in Accounts Payable (Journal Voucher)
- Correcting Accounting Entries in T & E (Travel and Expenses - Journal Expense Report)
- Creating a Contract on Fund 146
- Reviewing Revenue Events
- Reviewing Revenue Plans
Videos
- Grants Overview Video (Same video referenced in FF.002.1 step)
Instructor-Led Training Materials and Recordings
Instructor-Led Training Materials
Training Session Recordings
- Create Grant Recording (3 hr 8 min 44 sec)
Links to Quick Reference Guides - Steps in the Test Process
- FF.002.2.1 Submitting a Proposal
- FF.002.2.2 Generating an Award
- FF.002.2.3 Finalizing Award Budget
- FF.002.2.4 Activating a Reimbursable Contract
- FF.002.2.5 Activating a Fixed Price Contract
- FF.002.2.6 Create a Stand Alone Contract
- FF.002.2.7 Activate Stand Alone Contract
- FF.002.2.8 Modifying an Award Project Budget
- FF.002.2.9 Performing an Award Modification
- FF.002.2.10 Cost Reimbursable Amendment
- FF.002.11 Fixed Price Amendment
Background Configuration Information:
For information on the configuration behind what is seen in this step in the UAT flow process please refer to the following Quick Reference Guide(s):
Minimum Test Case (Data) Scenarios:
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Submitting a Proposal:
- Submit a Grant Proposal
-
Generate an Award:
- Generate an Award
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Finalize Award Budget:
- Finalize the Award Budget so that expenses can occur
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Activate a Reimbursable Contract:
- Activate the Contract so that invoices can be generated
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Activate a Fixed Price Contract:
- Activate the Contract so that invoices can be generated
-
Create Stand Alone Contract:
- Create a Stand Alone Contract, this is a contract that is not attached to Grant
-
Managing Award:
- Modified an Award date in the Grant Award and Contract so that they are in agreement for invoicing
-
Award Modifications:
- Modified an Award budget in the Grant Award
-
Cost Reimbursable Amendment:
- Modified a Contract date so that they are in agreement for invoicing
- Modified a Contract budget so that they are in agreement for invoicing
-
Fixed Price Amendment:
- Modified a Contract date so that they are in agreement for invoicing
- Modified a Contract budget so that they are in agreement for invoicing
Recommended Error Test Conditions:
-
Generate an Award:
-
Error Condition: If a Grant is not submitted, then you will be unable to generate an award.
- Expected Behavior: The Grant will not be available to be generated into an award.
-
Error Condition: If a Grant is not submitted, then you will be unable to generate an award.
-
Finalize Award Budget:
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Error Condition: When finalizing an award budget the complete Chartstring need to be entered. IF not then it will not be accepted by Commitment Control.
- Expected Behavior: You will see that the budget lines will still say Not Distributed, when they should say Distributed when successful.
-
Error Condition: When finalizing an award budget the complete Chartstring need to be entered. IF not then it will not be accepted by Commitment Control.
-
Activate a Fixed Price Contract:
-
Error Condition: A Contract needs to be activated before invoicing/billing can occur.
- Expected Behavior: An invoice will not run to success if the contract is not activated
-
Error Condition: A Contract needs to be activated before invoicing/billing can occur.
Previous Step (Tier 2) in the High Level UAT Framework:
Next Step (Tier 2) in the High Level UAT Framework:
Links to User Acceptance Test 'How To' Information:
Security Matrix Mapping Information
The information below provides those completing the Security Matrix Mapping templates with the Menus, Pages and Role names needed to execute the User Acceptance Testing relevant to this UAT guide.
FF.002.2.1 Submitting a Proposal:
MENU: Grants> Proposals> Submit Proposal
ROLE NAME: ZZ Proposal Maintenance (Processor)
ZD Grants Read Only (View Only*)
FF.002.2 Generate Award/Contract:
MENU: Grants> Proposal> Generate Award
ROLE NAME: ZZ Awards Maintenance
ZD Grants Read Only (View Only*)
FF.002.2.3 Finalizing Award Budget:
MENU: Grants> Awards> Project Budgets
MENU: Grants> Awards> Project
ROLE NAME: ZZ Awards Maintenance
ZD Grants Read Only (View Only*)
FF.002.2.4 Activating a Reimbursable Contract:
MENU: Customer Contracts> Create and Amend> General Information
ROLE NAME: ZZ Contract Maintenance
ZD Grants Read Only (View Only*)
FF.002.2.5 Activating a Fixed Price Contract:
MENU: Customer Contracts> Create and Amend> General Information
ROLE NAME: ZZ Contract Maintenance
ZD Grants Read Only (View Only*)
FF.002.2.6 Create a Stand Alone Contract:
MENU: Customer Contracts> Create and Amend> General Information
ROLE NAME: ZZ Contract Maintenance
ZD Grants Read Only (View Only*)
FF.002.2.7 Activate Stand Alone Contract:
MENU: Grants> Proposal> Generate Award
ROLE NAME: ZZ Awards Maintenance
ZD Grants Read Only (View Only*)
FF.002.2.8 Modifying an Award Project Budget:
MENU: Grants> Awards> Project Budgets
ROLE NAME: ZZ Awards Maintenance
ZD Grants Read Only (View Only*)
FF.002.2.9 Performing an Award Modification:
MENU: Grants> Awards> Award Profile
ROLE NAME: ZZ Awards Maintenance
ZD Grants Read Only (View Only*)
FF.002.2.10 Cost Reimbursable Amendment:
MENU: Customer Contract> Create and Amend> General Information
ROLE NAME: ZZ Contract Maintenance
ZD Grants Read Only (View Only*)
FF.002.11 Fixed Price Amendment:
MENU: Customer Contracts > Create and Amend > General Information
ROLE NAME: ZZ Contract Maintenance
ZD Grants Read Only (View Only*)
*For those not submitting but wanting to view grant awards.