9.2 Manual Addition of Supplemental Questions

Purpose: Use this document as a reference for how to add Supplemental Questions in ctcLink.

Audience: Admissions staff

Supplemental Questions populate student groups and service indicators for online admissions applications.  When entering an application manually these student groups and service indicators must be manually assigned to the student.  The chart below shows the codes that need to be assigned. 

Student Groups

Question

Student Answer

Student Group to Assign

Former Foster Youth may qualify for educational benefits and support services. Have you been in Washington State foster care for at least one year since your 16th birthday?

Yes

SFCY

Have either of your parents earned a High School Diploma?

Yes

SFGA

Have either of your parents earned a bachelor's (4-year) degree?

Yes

SFGC

Have either of your parents earned a bachelor's (4-year) degree?

No

SFGB

Are you currently employed?

Yes

SWSA

Are you currently employed?

No

SWSB

Are you employed full-time?

Yes

SWSC

Are you employed full-time?

Yes

SWSD

Are you seeking employment?


No Code Assigned

Veterans Benefit

Yes

SVET

Disability

Yes

SDIS

Do you have children or other dependents who live with you or who you are responsible for?

Yes

SDRF

 

Adding a Student Group

Navigation:  NavBar > Navigator > Records and Enrollment > Career and Program Information > Student Groups

  1. The Student Groups search page displays.
  2. Enter Student ID.
  3. Enter additional Search Criteria to identify your student.
  4. Select Search.
Student Groups search page
  1. The Student Groups page displays.
  2. Enter Academic Institution.
  3. Enter Student Group.
  4. Enter Effective Date.  This date may need to be backdated or future dated.
  5. Enter Status.  Default is 'Active'.
  6. Enter Comments.
  7. Select the Add a New Row [+] icon to add additional student groups.
  8. Select Save.
Student Groups page

Adding a Service Indicator

Navigation:  NavBar > Navigator > Campus Community > Service Indicators > Person > Manage Service Indicators

  1. The Manage Service Indicators search page displays.
  2. Enter Student ID.
  3. Enter additional Search Criteria to identify your student.
  4. Select Search.
Manage Service Indicators search page
  1. The Manage Service Indicators page displays.
  2. Select the Add Service Indicator link.
Manage Service Indicators page
  1. The Add Service Indicator page displays.  Enter the details of the service indicator:
    1. Institution: Enter Institution code.
    2. Service Indicator Code: Enter or Look Up.
    3. Reason: Enter or Look Up.
  2. In the Effective Period section:
    1. Start Term: Enter or Look Up.
    2. Start Date: Enter or Look Up.
    3. End Term: Enter or Look Up (Optional).
    4. End Date: Enter or Look Up (Optional).
  3. In the Assignment Details section:
    1. Department ID: This will default from the Service Indicator set-up table.
    2. Reference: This will default from the Service Indicator set-up table.
    3. Amount: User can enter a specific amount if the service indicator is connected to a fee the student is required to pay (Optional).
  4. In the Contact Information section:
    1. Contact ID: This will link to the user information that displays for the student, if there is a specific staff member the student should contact.
    2. Contact Person: Allows user to enter a name for a student to contact that may or may not have an associated staff ID in the system.
    3. Placed Person ID: This will default to the person who added the service indicator code to the student.
  5. Comments section:
    1. Enter comments about the service indicator for other staff to see.
  6. Select Apply.
Add Service Indicator page
  1. Process complete.

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