Defining Class Enrollment Blocks

Purpose: Use this document as a reference for how to define class enrollment blocks in ctcLink.

Audience: Student Records staff.

You must have at least one of these local college managed security roles:

  • ZD SR Enroll Students
  • ZD SR Super User
  • ZZ SR Enroll Students

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

OEE Classes: The start date field is not available with Block Enrollment. To enroll students in OEE classes, use the Enrollment Request or Quick Enrollment processes.

Defining Class Enrollment Blocks

Navigation: Records and Enrollment > Enroll Students > Block Enrollment > Create Class Block

  1. The Create Class Block search page displays.
  2. Select the Add a New Value tab.
  3. Enter Academic Institution.
  4. Enter Class Enrollment Block.
  5. Select Add.
  6. The Block Enrollment Classes page displays.
  7. Enter Description.
  8. Enter Term.
  9. Select Action = "Enroll."
  10. Enter Class Nbr.
  11. See below for an explanation of the Overrides section.
  12. Select Save.
  13. To access previously defined student enrollment blocks; navigate to the Block Enroll Merge page with the Add Merge Process link at the bottom of the Block Enrollment Classes page.
  14. Process complete.
Create Class Block

Override

Explanation

Appointment

Select to allow override of appointment date, time and unit maximums set on enrollment appointments.

Unit Load

Select to allow override of any unit limits, minimum or maximum.

Time Conflict

Select to allow student to enroll in courses scheduled for the same dates/times.

Action Date

Select to make the Action Date field available so you can enter a different processing date.

Designation

Select to allow adding a requirement designation for a class that does not have one. Also, select to allow omitting a requirement designation that is required.

Career

Select to allow a student to enroll in a class outside of their program's academic career (e.g. Continuing Education student enrolling in an academic course without a academic program stack).

Service Indicator

Select to allow override of any holds (unusual action codes) that the student has so that enrollment is allowed.

Requisites

Select to allow override of requisite checking, allows student to enroll in a course when they do not meet the requirement.

Closed Class

Select to allow enrollment in classes that are closed due to capacity size (e.g. full class section). Also select to allow placing a student on the waiting list if waiting list capacity is full.

Class Links

Select to allow an add or drop without all the required related component sections in a class association group. Select also to allow enrollment into a nonenrollment type section and to allow multiple enrollments in a course.

Class Units

Select to adjust the units for a variable unit course.

Grading Basis

Select to allow override of the grading basis established for the class. (e.g. Changing a student from Graded to P/NP).

Permission Nbr. 

Select to input a student's permission number to enroll in a class.

Dynamic Dates

The system populates this field by default with a value of 'N'. A DMS script sets the value to 'Y' for those access IDs that allow access to all existing overrides. Review your security setup and set this value accordingly. Not typically used.

Wait List Okay

Select to allow the addition of a student to the waiting list of a class section when the class section, combined section, or reserve capacity is full.


Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View the external link to Defining Class Enrollment Blocks. This link will open in a new tab/window.

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