Defining Student Enrollment Blocks

Purpose: Use this document as a reference for defining student enrollment blocks in ctcLink.

Audience: Student Records staff.

You must have at least one of these local college-managed security roles:

  • ZD SR Enroll Students
  • ZD SR Super User
  • ZZ SR Enroll Students

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

OEE Classes: The start date field is not available with Block Enrollment. To enroll students in OEE classes, use the Enrollment Request or Quick Enrollment processes.

Access the Create Student Block Page
  1. From the Create Student Block search page, select the Add a New Value tab.
  2. Enter the following:
    • Academic Institution
    • Student Enrollment Block (User-defined name)
  3. Click Add to continue.
Define the Student Block
  1. The Block Enrollment Students page will display.
  2. Enter a Description for the student block.
  3. Define the student population using one of the following methods:
Option 1: Manual Entry of Student IDs
  1. Use this method to enter a custom list of students.
  2. Manually enter each student’s ID and Academic Career.
  3. Click the Add a New Row [+] icon to enter additional students.
  4. Click Save.
Manually add an ID
Option 2: Use of Population Selection via PS Query
  1. Use this method to retrieve students through a predefined query.
  2. Select the Population Selection checkbox.
  3. Set Selection Tool to PS Query.
  4. Select the appropriate Query Name from the drop-down menu.
    • Important: The query must include the record SSR_ENR_BLK_BND to appear in the list.
  5. Click Edit Prompts and complete the required prompt fields.
  6. Click Save.
Population Selection
Option 3: Upload Students via .CSV File
  1. This method allows you to import a list of students using an external file.
  2. Prepare the Data File:
    • Create or update your student list in Microsoft Excel. Include EMPLIDs and Career.
    • Save the file in .csv (Comma-Separated Values) format.
  3. Upload and Map the File:
    • Click Upload and browse to locate your .csv file.
    • Click the File Mapping Lookup (🔍) icon.
    • Choose an appropriate file mapping:
      • If one exists, select it and proceed.
      • If none match, submit a support ticket to the CS Core team to create or modify the mapping.
  4. Verify and Map Fields:
    • The system will auto-map file fields to system fields.
    • Click Preview Selection Results to verify correct mappings.
    • Adjust mappings as necessary before saving.
CSV File
Populate the Student Block
  1. Click the Fill Student Block button to load the student IDs into the block.
  2. Click Save (at the bottom left of the page).
Populate the Student Block
Add the Merge Process
  1. Click the Add Merge Process link (above the Save button).
  2. The Block Enroll Merge page opens.
  3. Proceed to Create or Look Up a Class Block for enrollment processing.
Add Merge Process link is outline in red.

Queries

To access the most up-to-date query information, visit dataservicesmetalink.sbctc.edu. In addition, discover the best methods for finding queries and reports by visiting Recommended Methods for Searching Queries and Reports.

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