The Electronic Transcript Request page is used to send electronic transcript files from ctcLink to public universities in Washington as well as other ctcLink colleges. University recipients receive a DAT file (for automatic data upload) and a PDF copy of the student's transcript. Transcript data sent to ctcLink recipients is posted to the External Education page. For more information on how and when ctcLink transcripts are sent electronically, see Transcript Troubleshooting and FAQs.

Navigation: Records and Enrollment > Transcripts > Electronic Transcripts > Electronic Transcript Request

1. The Electronic Transcript Request search page displays.
2. Enter Search Criteria to identify your student.
3. Select the Search button.
4. On the Transcript Request tab:
   1. Select Academic Institution.
   2. Select Transcript Type.
   3. Select Request Reason.
   4. (Optional) Enter additional information about the transcript request into the Request Reason description field.
5. On the Address tab:
   1. Select Specify External Org ID checkbox. The Org ID and Location Nbr fields appear.  
   2. In the Org ID field, select a recipient ctcLink college or university. Electronic transcripts can only be sent to ctcLink colleges and public universities in Washington (excluding The Evergreen State College). A full list of recipient institution codes is found at the end of this QRG.
   3. In the Location Nbr field, use the lookup tool to select a location number. If this file is left blank, the transcript request will not be processed and the student's transcript will not be sent.
6. Do not enter data on the Send Options tab or the Request History tab.
7. Select the Save button.
8. If the student's transcript must be sent to multiple institutions, navigate back to the Transcript Request tab. Click the Add a New Row[+]button to add a new row. Repeat steps 1-7.

The Date Processed field on the Transcript Request tab will remain blank until the transcript has been processed. Outbound electronic transcript requests are processed at 11:00pm on weekdays. To confirm that the process picked up a student’s transcript, look for a date in the Date Processed field. The Date Processed field will reflect the date the process was completed.

For a list of transcript requests entered by your institution, run QCS_SR_ELEC_TRANS_SENT.

ctcLink transcripts can be sent electronically to the following institutions.

Note: ctcLink transcripts are not sent electronically to The Evergreen State College.