9.2 Graduation Status Letters
Purpose: Use this document as a reference for sending graduation status communications in ctcLink.
Audience: Graduation Evaluators.
You must have at least one of these local college managed security roles:
- ZC CC 3Cs User
- ZZ CC 3Cs User
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Queue a Job Process for Sending Communications
Navigation: NavBar > Navigator > Campus Community > 3C Engine > Run 3C Engine
- The 3C Engine run control ID search page displays.
- Select the Add a New Value tab.
- Enter Run Control ID.
- Select Add.
![3C Engine Add a New Value tab](https://media.screensteps.com/image_assets/assets/002/129/850/original/b99d445b-d0dc-4880-be4c-1c386655c946.png)
- The 3C Engine Parameters tab displays.
- Select Population Selection.
- Select No Joint Processing.
- Enter Academic Institution.
- Enter Administrative Function per table below.
- Enter Event ID per table below.
- Enter Selection Tool = "PS Query".
- Enter Query Name per table below.
- Select Edit Prompts.
Administrative Function |
Event ID |
PS Query |
SPRG - Student Program |
RAPYDLTR - Apply for Degree Notice |
CTC_SR_POPSEL_ELIG_BLANK |
STRM - Student Term |
RAPRDLTR - Approved Degree Notice |
CTC_SR_POPSEL_ELIG_APPROVED |
RAWDDLTR - Degree Awarded Notice |
CTC_SR_POPSEL_ELIG_AWARDED |
|
RDENDLTR - Degree Denied Notice |
CTC_SR_POPSEL_ELIG_DENIED |
![3C Engine Parameters tab](https://media.screensteps.com/image_assets/assets/002/129/844/original/2036ee68-4e69-4eab-9caf-51d0c5f35344.png)
- The Query Prompts window displays.
- Enter Institution.
- Enter Career.
- Enter Term.
- Select OK.
![Query Prompts window](https://media.screensteps.com/image_assets/assets/002/129/840/original/45aa4454-5649-469a-bfd5-668a35c98c8f.png)
- The Query Prompts window disappears.
- If desired, select Preview Selection Results to review students selected by the query.
- Select the Manage Duplicate Assignment tab.
![3C Engine Parameters tab](https://media.screensteps.com/image_assets/assets/002/129/846/original/1255ff6d-91be-49b4-a401-b789de43390f.png)
- The Manage Duplicate Assignment tab displays.
- Confirm the Check Duplicate Communication box is unchecked.
- Select Run. Refer to the Process Scheduling QRG for instructions.
![Manage Duplidate Assignment tab](https://media.screensteps.com/image_assets/assets/002/129/842/original/a4bdf32d-89db-4c33-8450-cb494f8edf02.png)
Sending Communications
You must have at least one of these local college managed security roles:
- ZC CC 3Cs User
- ZD CC 3Cs User
- ZZ CC 3Cs User
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Navigation: NavBar > Navigator > Campus Community > Communications > Communication Generation
- The Communication Generation run control ID search page displays.
- Enter the Run Control ID you used in the previous section of this QRG.
- Select Search.
![Communication Generation Find an Existing Value tab](https://media.screensteps.com/image_assets/assets/002/129/935/original/02851a12-4276-4919-97aa-f262c5e05187.png)
- The Selection Parameters tab displays.
- Select ID Selection = "All Person IDs".
- Enter Letter Code.
- Select Use Default Template.
- Select Method = "E-Mail".
- Select the Process Parameters tab.
![Selection Parameters tab](https://media.screensteps.com/image_assets/assets/002/129/937/original/f5e18ab3-a77e-47a0-a0c8-ed0117a6b3cb.png)
- The Process Parameters tab displays.
- Select Address = "Student Email".
- Select Address Name = "Full Name-Pri,Prf,Leg".
- Select Salutation = "Full Name-Pri,Prf,Leg".
- Select Extra Name = "Full name-Pri,Prf,Leg".
- If desired, select Use Preferred Email Address to send this communication to the student’s preferred email address.
- Enter *From Date and *To Date. These dates must match your 3C Engine run date.
- Uncheck Produce Communication.
- Uncheck Complete Communication.
- Select the Email Parameters tab.
![Process Parameters tab](https://media.screensteps.com/image_assets/assets/002/129/933/original/a403611a-1ea9-45ad-a8fd-a58a658efebd.png)
- The Email Parameters tab displays.
- Enter From.
- Enter Subject.
- Enter Reply to, if different from From.
- Enter Bounce to, if different from From.
- Select Run. Refer to the Process Scheduling QRG for instructions.
![Email Parameters tab](https://media.screensteps.com/image_assets/assets/002/129/931/original/d0754348-ea8d-49c2-9796-2a03be19bf43.png)
- Process complete.
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