Records and Enrollment > Transfer Credit Evaluation > Other Credits - Manual

1. The Other Credits search page displays.
2. Select the Add a New Value button.
3. Enter:
   • ID – Student ID number.
   • Academic Career – e.g., UGRD.
   • Academic Institution – Your college’s code.
4. Select Add.
   • The Other Credit Detail tab displays.

1. On the Other Credit Detail tab, enter:
   • Transcript Level: Level where the credit applies (UGRD).
   • Academic Program: Required for posting credits.
   • Academic Plan (optional): Add if the credit is tied to a specific plan.
   • Articulation Term: Must match a term where the student is term activated. ⚠️ Credits will not post if the student is not term activated. See Term Activation QRG for details.
2. Select the Edit Equivalent Course icon to continue (folder with an uppercase "A").
3. Use the [+] icon to add more rows for additional courses in the same articulation term.

1. In the Other Credit field, enter the name of the credit being awarded. Note: The values to be entered can be identified in the Naming Convention section.
   • Example: HS+ Portfolio Review.
2. In the Short Desc field, enter the abbreviated version of the credit description.
   • Example: PLA-HSPR.
3. In the Long Description field, the Long Description field is optional and will automatically populate with the value entered in the Other Credit field.
4. In the Other Credit Type drop-down list, select the appropriate portfolio or PLA credit type.
   • Example: PLA-HS21+ Portfolio Review.
5. In the Evaluation Date field, enter the date the portfolio or credit evaluation was completed.
   • Example: 04/13/2026.

1. Course ID: Enter or look up the equivalent course.
   • Defaults populate from the catalog but can be adjusted as needed.
2. Grading Basis:
   • Use GRD, SUS, or PNP.
   • Refer to SBCTC policy manual for ACPL guidelines.
3. Official Grade: Replace “T” with S (Satisfactory) or P (Pass) per local policy.
4. Include in FA WI Stats: Check this box to include in Financial Aid Weeks of Instruction. The Financial Aid Term process uses these values to calculate the student's academic level.
5. Select OK when complete.

1. Back on the Other Credit Detail tab, go to the Other Credit by Term tab.
2. Select Calculate to add the course to transfer credit statistics.
3. Select Post.
   • This also saves the page.
   • Verify Model Status = Posted. ⚠️ If Model Status = Complete, the student is not term activated for that articulation term. Credits in Complete status do not post or calculate in the student's statistics.
4. Select Save.
5. Process complete.

1. If you need to update the grading basis on an awarded credit:
   • On the Other Credits search page, select Find an Existing Value.
   • Enter: ID, Academic Career, Academic Institution.
   • Select Search.
2. On the student record, go to the Other Credit by Term tab.
3. Select Unpost (right side of page).
4. Return to the Other Credit Detail tab.
5. Select the Edit Equivalent Course icon.
6. Update the Grading Basis (e.g., GRD, SUS, PNP).
   • Note the grade first—it will be cleared when you change the grading basis.
   • Re-enter the grade in the Official Grade field.
7. Select OK.