9.2 Create a Milestone for Degree Concentrations

Purpose: Use this document as a reference for creating a milestone for degree concentrations in ctcLink.

Audience: Enrollment Services/Advising staff.

You must have at least one of these local college managed security roles:

  • ZC SACR Milestone Config
  • ZD SACR Milestone Config
  • ZD SACR Student Rec Config
  • ZZ SACR Milestone Config

You must also set these SACR Security permissions:

If you need assistance with the above security roles or SACR settings, please contact your local college supervisor or IT Admin to request role access.

Milestones can be used to track students' concentration of study within a degree. Academic advisement reports can then be built to display requirements specific to each concentration Milestone.

Create a Milestone for Degree Concentrations

Navigation:  NavBar > Navigator > Set Up SACR > Product Related > Student Records > Enrollment > Milestone Table

Access to the page used in this QRG is limited and is assigned by the local ctcLink security administrator.

  1. The Milestone Table search page displays.
  2. Select the Add a New Value tab.
  3. Enter Academic Institution.
  4. Enter Milestone: Naming convention for concentration Milestones is an institutional business decision. (10 char. max) Recommended options:
    1. One Milestone with multiple concentrations - begin Milestone name with degree followed by CONC for concentration. Example: AADTA_CONC
    2. One Milestone for one concentration - begin Milestone name with degree followed by specific concentration. Example: AS-T1_CHEM
  5. Select Add.
Milestone Table Add a New Value tab
  1. The Milestone Table displays.
  2. Input Milestone Details:
    1. Effective Date: Use 01/01/1901.
    2. Status: Leave as the defaulted Active.
    3. Description: This value appears in Student Center if the Milestone is set up to display in self-service. Enter a desired description. (30 char. max)
    4. Formal Description: This value appears on students’ transcripts if the Milestone is set up to print on transcripts. If the Milestone does not print on transcripts, this value is not student facing. Enter a desired formal description. (50 char. max)
    5. Calculate Required Date: Select Do Not Calculate.
    6. Calculate Anticipated Date: Select Do Not Calculate.
    7. Transcript Level: Controls whether Milestone information is printed on students’ transcripts. This is an institutional business decision.
      • If Milestone will be printed on transcripts, select Print on Official.
      • If the Milestone should not be printed on transcripts, select Never Print.
    8. Print Milestone Detail:
      • If Milestone will be printed on transcripts, select Print If Satisfied.
      • If Milestone will not be printed on transcripts, select Never Print.
    9. Attempts Allowed: Leave blank.
    10. Grading Scheme: Leave blank.
    11. Grading Basis: Leave blank.
    12. Self-Service Availability Section:
      1. Allow Student Self-Service: Check this box to allow students to review assigned Milestone information via Student Center.
      2. Allow Student Attachment: Check this box to allow students to attach files to assigned Milestones via Student Center.
      3. Allow Advisor Self-Service: Check this box to allow advisors to review assigned Milestone information via Advisor Center.
      4. Allow Advisor Attachment: Check this box to allow advisors to attach files to assigned Milestones via Advisor Center.
      5. Information For Students: Free-form text viewable by students if Allow Student Self-Service is checked.
    13. Enter Milestone Levels Here section:
      1. Milestone Level (15 char. max): This value appears in Student Center if the Milestone is set up to display in self-service.
      2. Description (30 char. max):  This value appears in Student Center if the Milestone is set up to display in self-service. This value appears on students’ transcripts if the Milestone is set up to print on transcripts.
      3. Formal Description (50 char. max): This value is informational only and is not student facing.
      4. Select the Add a New Row [+] icon to add additional levels.

Milestone Levels indicate the specific concentration(s) of study within a degree.

  1. Select Save.
Milestone Table page
  1. To incorporate the Milestone into an Academic Advisement Report, refer to Define a Dynamic Condition (Milestone) for Academic Advisement QRG.
  2. Process complete.

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