Adding a Student Program/Plan Stack After Admission into a Career
Purpose: Use this document as a reference for performing quick program activation in ctcLink.
Audience: Student Records staff.
You must have at least one of these local college-managed security roles:
- ZC SR Student Program
- ZD SR Student Program
- ZZ SR Student Program
- ZZ Student Program Limited
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Overview
⚠️Before you can add the initial Student Program/Plan, the student must first be admitted into that Career.
- UGRD admissions typically occur through OAAP.
- CNED admissions can be completed using Quick Admit to create the first CNED plan stack. Additional CNED plan stacks may be added as needed.
Important Notes:
- Only one admission action per Career type is required.
- After admission, a student may have multiple Student Program/Plans as needed within that Career.
- If creating an application for a student with an existing EMPLID, replace NEW with the existing EMPLID to update the current record rather than creating a duplicate.
Navigation
Records and Enrollment > Career and Program Information > Student Program/Plan
Add a Program Stack
Add a New Value
- The Student Program/Plan search page displays.
- Select the Add a New Value tab.
- Enter Student ID.
- Select Academic Career.
- The Student Career Nbr defaults to "0".
- Select the Student Career Nbr look-up tool 🔍 and choose (blank).
- Select Add.
- The system automatically increments to the next Student Career Nbr.
Complete Student Program Tab
- The Student Program tab displays.
- Enter the following:
- Effective Date: Date the Program Stack becomes effective.
- Program Action: ACTV.
- Action Reason: Leave blank.
- Academic Institution: Enter appropriate institution code.
- Academic Program: Enter or look up program code.
- Admit Term: Enter or look up 🔍 the start term. 📝The Admit Term should align with the Effective Date.
- Continue entering:
- Requirement Term: Enter catalog term.
- Campus: Enter appropriate campus (example: Main).
- Expected Grad Term: Do not enter unless a graduation application has been received or a career number is being completed.
- Leave the remaining default values unchanged
Complete Student Plan Tab
- Select the Student Plan tab.
- Enter:
- Academic Plan: Enter or select
- The remaining fields default to the Student Program tab and may be adjusted if required.
Complete Student Sub-Plan Tab (Optional)
- Select the Student Sub-Plan tab.
- In the Academic Sub-Plan field:
- Select the look-up icon.
- Choose the desired sub-plan.
- Declare Date defaults from the previous tab.
- Enter Requirement Term.
- Select Save.
Term-Activate a Student
- To term activate the student, visit the QRG Term Activate an Individual Student.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
Video Tutorial via External Link
View the external link to Adding a Student Program/Plan Stack After Admission into a Career. This link will open in a new tab/window.
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