9.2 Printing Multiple Student Transcripts

Purpose: Use this document as a reference for printing multiple student transcripts in ctcLink.

Audience: Student Records staff.

You must have at least one of these local college managed security roles:

  • ZZ SR Transcript Processing
  • ZZ SR View Transcripts

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Printing Multiple Student Transcripts

Navigation:  NavBar > Navigator > Records and Enrollment > Transcripts > Request Transcript Report

  1. The Request Transcript Report search page displays.
  2. Select the Add a New Value tab.
Request Transcript Report search page
  1. The Transcript Request Header tab displays.
  2. Enter Institution.
  3. Enter Transcript Type.
  4. Select Override Service Indicator if you want to include students who have a service indicator that says "No transcripts".
  5. Allow all other values to default.
  6. Select the Transcript Request Detail tab.
Transcript Request Header
  1. The Transcript Request Detail tab displays.
  2. Enter student ID.
  3. To add another student, select the Add a New Row [+] icon, then enter the student ID.  Continue doing this until you've added all the student IDs you want.
  4. Notice that the Print button is unavailable.  
  5. Select Process Request.
Transcript Request Detail tab
  1. The Print button becomes available.  Select it.
Transcript Request Detail tab
  1. Select Report Manager.
Transcript Request Detail tab
  1. The Administration tab displays.
  2. Select Refresh until the Transcript Request Print process's Status is "Posted" and the PDF file appears.
  3. Select the PDF file.

Note: Depending on the number of transcripts requested it may take a minute for the process to appear in the Report Manager.  Select the .pdf file; this will open multiple transcripts in one PDF file for printing.

Administration tab
  1. The PDF file of transcripts opens in a new window.  Review/print the transcripts, then close the new window.
PDF Transcripts new window
  1. Process complete.


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