9.2 Printing Multiple Student Transcripts
Purpose: Use this document as a reference for printing multiple student transcripts in ctcLink.
Audience: Student Records staff.
You must have at least one of these local college managed security roles:
- ZZ SR Transcript Processing
- ZZ SR View Transcripts
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Printing Multiple Student Transcripts
Navigation: NavBar > Navigator > Records and Enrollment > Transcripts > Request Transcript Report
- The Request Transcript Report search page displays.
- Select the Add a New Value tab.
![Request Transcript Report search page](https://media.screensteps.com/image_assets/assets/002/143/990/original/e963fe52-b9f6-4f8e-be47-de8168d7a538.png)
- The Transcript Request Header tab displays.
- Enter Institution.
- Enter Transcript Type.
- Select Override Service Indicator if you want to include students who have a service indicator that says "No transcripts".
- Allow all other values to default.
- Select the Transcript Request Detail tab.
![Transcript Request Header](https://media.screensteps.com/image_assets/assets/002/143/992/original/a5faa3cd-62ba-49f2-8586-38e34799a0c5.png)
- The Transcript Request Detail tab displays.
- Enter student ID.
- To add another student, select the Add a New Row [+] icon, then enter the student ID. Continue doing this until you've added all the student IDs you want.
- Notice that the Print button is unavailable.
- Select Process Request.
![Transcript Request Detail tab](https://media.screensteps.com/image_assets/assets/002/143/986/original/93b5fa2e-9268-462c-9b8e-abc381493a89.png)
- The Print button becomes available. Select it.
![Transcript Request Detail tab](https://media.screensteps.com/image_assets/assets/002/143/996/original/b03bd4ca-4d73-431c-b3e5-3bfb00377c04.png)
- Select Report Manager.
![Transcript Request Detail tab](https://media.screensteps.com/image_assets/assets/002/143/984/original/04c4c014-f31b-4640-be1e-2a748f236d3f.png)
- The Administration tab displays.
- Select Refresh until the Transcript Request Print process's Status is "Posted" and the PDF file appears.
- Select the PDF file.
Note: Depending on the number of transcripts requested it may take a minute for the process to appear in the Report Manager. Select the .pdf file; this will open multiple transcripts in one PDF file for printing.
![Administration tab](https://media.screensteps.com/image_assets/assets/002/143/994/original/075eaedc-7880-4879-99f6-6f987b5dbdfd.png)
- The PDF file of transcripts opens in a new window. Review/print the transcripts, then close the new window.
![PDF Transcripts new window](https://media.screensteps.com/image_assets/assets/002/143/988/original/6552e691-3f76-4fd5-91d7-ea61d765f4ab.png)
- Process complete.
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