9.2 Entering Transcript Text

Purpose: Use this document as a reference for how to enter transcript text in ctcLink.

Audience: Student Records staff.

You must have at least one of these local college managed security roles:

  • ZZ SR Transcript Text

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Entering Transcript Text

Navigation:  NavBar > Navigator > Records & Enrollment > Transcripts > Transcript Text

  1. The Transcript Text search page displays.
  2. Enter Search Criteria to identify your student.
  3. Select Search.
Transcript Text search page
  1. If the student has multiple program/plan stacks,, they'll display in the Search Results list at the bottom of the search page.
  2. Select a hyperlinked row in the Search Results. All terms are stored on the Transcript Text page regardless of the row selected.
The image displays the Transcript Text search page
  1. The Transcript Text page displays.
  2. Select the following applicable values:
    • Relative Position
    • Print Location
    • Institution
    • Term
  3. Using the plus icon [+] to the right of the Print Location drop-down menu, new rows can be entered for different terms.
The image highlights the required fields and the plus icon to enter a new row

Note: Due to system configuration, not all locations print on transcripts. Depending on the location chosen, additional fields may open for selection. Refer to the table below.

Print Location Additional Field (* indicates required)
Degrees - Local *Degree Nbr
Milestones *Milestone Nbr
Enrollment *Term
Term Honors
Term Statistics
Transfer Credit – Courses *Model Nbr
Transfer Credit – Others
Transfer Credit – Tests
Cumulative Stats N/A
Student Personal Data
Transcript Print Date
  1. Enter Transcript Level = "Print on Official".

Transcript Text:  Be aware when you select a location that is a section, whatever you enter here WILL be printed after each entry in the section selected. For example, if you have three ACPL entries, with three separate notes, the three separate notes will be repeated after each ACPL entry.

  1. In the Transcript Report section, enter the applicable Transcript Text.
  2. Using the plus icon [+] to the right of the Transcript Level drop-down menu, you can enter multiple Transcript Texts for a term. 
The image highlights the Transcript Text box and the plus icon to add additional transcript texts per term
  1. Generate the student’s transcript to ensure the text appears where desired. Refer to the 9.2 Viewing and Printing Student Transcript QRG.
The image displays the location of the transcript texts on an unofficial transcript.
  1. Process complete.


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