Overview 

1. Term activation informs the system that students are eligible for enrollment, transfer credit posting to their records, tuition calculation, and other term-specific activities.
2. Before each enrollment period, you activate students into terms using one of the following three methods:
   • The Batch Term Activation to activate groups of students.
   • The Term Activation page to start individual students.
   • The Quick Admit action creates a Student Program/Plan and activates that student into a term.

Troubleshooting Term-Activation

1. Students must have an active Student Program/Plan at your institution.
2. The Student Program/Plan stack must be effective dated on or before the first day of the term.
3. The term must be later than or equal to the student's admit term into the academic program.
4. The term must have an academic calendar defined in the system.

Term Activation Management 

1. Term Inactivation. 
   • Suppose you have students enroll based on term activation to a Student Program/Plan that you have discontinued or completed. In that case, you will have problems with NSC Reporting, Financial Aid awards, tuition calculation, and FTE calculation. 
   • Make managing future Term Activation part of your credential evaluation process. As you award credentials for Spring, consider that you have already likely Term-Activated for Summer and Fall. Have you adopted a business practice that addresses that?
   • Run QCS_SR_TERM_ACT_INACTIVESTACK regularly. Run the query from terms 0000-9999 to quickly generate a list of all students who are term activated to an inactive plan stack or prioritize corrections for active students by searching a smaller term range. Be sure to run the query for past terms. This will help you find students who are term active in recently completed plan stacks. 
2. Minimize potential future issues. 
   • Discontinuing Student Program/Plans allows processes that refer to active plan stacks, like tuition calculation and term activation, to run more efficiently. Review the Student Program Plan Discontinuation QRG before submitting a ticket to the Support Team.
   • Adopt a business practice to regularly discontinue the Student Program/Plans of students who haven't attended your institution in a while. 
   • Please remember: We cannot automatically undo the batch discontinuation process. If you provide the wrong list of students or included students you did not mean to, you must fix it manually! Be sure to review any batch discontinuation requests before you submit a ticket.