9.2 Entering Residency
Purpose: Use this document as a reference for entering residency data in ctcLink.
Audience: College staff responsible for maintaining student information
Entering Residency
Navigation: NavBar > Navigator > Campus Community > Personal Information (Student) > Identification (Student) > Residency Data
It is necessary to add a new row to enter a new Effective Term for a student's Official Residency Data. For example, if an OS student's residency questionnaire was approved, add a new row with the new effective term, and change the residency determination to In-State.
The student's tuition will need to be recalculated if a residency change was made to a previous term. You can contact Student Financials if you do not have the security required to calculate tuition.
NOTE: Ramifications to changing residency, particularly with correct history, can adversely affect the students' calculated tuition.
- The Residency Data search page displays.
- Enter Selection Criteria to identify your student.
- Select Search.

Residency Official 1 Tab
- The Residency Official 1 tab displays.
- Enter Institution.
- Enter Effective Term.
- Select Residency.
- Enter Residency Date.
- Adjust Additional Residency Data section as needed.
Additional Residency Data
There are specific procedures to follow in the event of an exception. For example, the student is a non-resident. However, they meet requirements for a residency classification; therefore, we want to charge resident tuition rates as an exception (e.g., Active Duty Military and Dependent, Border County).
Additional Residency Data | |
---|---|
Admissions - Specify the type of residency that qualifies the individual for admission to your institution. |
Admission Residency Exception - Specify the exception from your institution's residency rule for admissions that applies to the individual. |
Fin Aid Federal Residency - Specify the type of residency that qualifies the individual to receive financial aid from the federal government. This field can be used to build FA budgets for a student--work with your Financial Aid office when updating the selection. |
Fin Aid Fed Residency Exception - Specify the exception from the federal residency rule for financial aid that applies to the individual. This field can be used to build FA budgets for a student--work with your Financial Aid office when updating the selection. |
Fin Aid State Residency - Specify the type of residency that qualifies the individual to receive financial aid from the state. This field can be used to build FA budgets for an individual--work with your Financial Aid office when updating the selection. |
Fin Aid St Residency Exception - Specify the exception from the state residency rule for financial aid that applies to the individual. This field can be used to build FA budgets for an individual--work with your Financial Aid office when updating the selection. |
Tuition - Specify the type of residency that qualifies the individual for tuition assistance. |
Tuition Residency Exception - Specify the exception from your institution's residency rule for tuition that applies to the individual. Visit the SBCTC website for a comprehensive list of Residency Classifications. |
Residency Status | Tuition | Residency Field | Tuition Field | Residency Tuition Exception Field | Other Information |
---|---|---|---|---|---|
Resident | Eligible for Resident Tuition | In-State | In-State |
Nothing different if eligible under residency affidavit | |
Non-Resident |
Eligible for Resident Tuition (Active Duty Military Related) |
Out-of-State |
In-State |
Active Duty Military & Dependent | |
Non-Resident | Eligible for Resident Tuition |
Out-of-State | In-State | American Indian | |
Non-Resident |
Eligible for Resident Tuition |
Out-of-State |
In-State |
Border County (Oregon) | |
Non-Resident |
Resident | Out-of-State |
In-State |
E-3, H-1 or L Visa & Family | |
Non-Resident |
Resident | Out-of-State |
In-State |
In-State High School Grad | |
Non-Resident |
Resident |
Out-of-State |
In-State |
Pacific Island Nations (CFA) | |
Non-Resident |
Resident (Veteran Related) |
Out-of-State |
In-State |
Veteran-Covered Individuals | |
Non-Resident |
Non-Resident |
Out-of-State |
Out-of-State | ||
Non-Resident |
Eligible for Non-Resident Operating Fee Waiver | Out-of-State |
Out-of-State |
Apply SW29 Student Group | |
Non-Resident |
Eligible for Non-Resident | Out-of-State |
Out-of-State |
Apply W23 Waiver | |
Undetermined | Undetermined | Undetermined | Undetermined |
- Tuition Residency Exceptions can be selected by changing the Tuition Residency. Use the drop menu to change the Tuition field to In-State and the appropriate exception reason from the Tuition Residency Exception.
- Select the Residency Official 2 tab.
Legacy Field/Value - PS Residency Exception Description table below.
Legacy Field/Value | PS Residency Exception Description |
---|---|
Stu-YRQ-M. Fee-Pay-Stat = 09 | Active Duty Military and Dependent |
Stu-YRQ-M. Fee-Pay-Stat = 25 | American Indian |
Stu-YRQ-M. Fee-Pay-Stat = 30 | Border County |
Stu-YRQ-M. Fee-Pay-Stat = 36 | In State High School Grad |
Not being mapped or converted | Pacific Island Nations (CFA) |
Not being mapped or converted | Veteran-Covered Individuals |
Not being mapped or converted | E-3, H-1 or L Visa & Family |
Residency Official 2 Tab
- The Residency Official 2 tab displays.
- Enter relevant data.
- Select the Residency Appeal tab.

Each college has access to the information on the Residency Appeal and Residency Self-Report Tab when a student has multiple records at different institutions.
Residency Appeal Tab
- The Residency Appeal tab displays.
- Enter data related to a change of status, such as out of state vs in state tuition.
- Select Residency Self-Report.

Residency Self-Report Tab
- The Residency Self-Report tab displays.
- Enter unverified, self-reported residency information for the student.
- Select Save.

Citizenship Coding
Citizenship |
PeopleSoft Values | Financial Aid Match if FAFSA response is: |
---|---|---|
US Citizen | US Citizen | US Citizen |
US Permanent Resident Refugee, Asylee |
Permanent Resident | Eligible Non-Citizen |
DACA Status Holder Eligible under Residency Affidavit |
Alien Permanent | Eligible Non-Citizen |
SBCTC Tuition Waivers and Residency Classifications
Visit the SBCTC website for information regarding SBCTC Tuition Waivers and Residency Classifications.
Fee Pay Status coding listed within the sections below is a reference for colleges not yet live in ctcLink. For ctcLink colleges, please refer to the ctcLink Reference Center QRGs for waivers and applicable student group information.

- Process complete.
Residency Auditing. Residency auditing means the system is now tracking changes made to the Residency Data page and who made those changes. To review who changes your student’s residency data, run this query: QCS_CS_RESIDENCY_W_AUDIT.
What does the notify button do? I am in the admissions department at SCC, and was wondering if there was an easy way to notify students that they are coded as out of state, or undetermined. Can I do this by clicking that notify button?